Contract and Bid Analyst
Job Description Job Description General Description: The Contract and Bid Analyst is a key member of the Contracts team responsible for supporting Parkson's pursuit of profitable public-works projects. Working closely with Sales, Supply Chain, and Contract Managers, this role reviews bid documents, project specifications, and contractual requirements before projects are priced to identify requirements that may affect cost, risk, schedule, compliance, or execution. The analyst translates complex bid requirements into clear, actionable guidance, helping the business distinguish routine requirements from unusual or higher-risk provisions and make informed decisions regarding pricing, qualifications, and contract exceptions. The position also supports bid administration and the contract lifecycle, including bonding, insurance, corporate registrations, contract tracking, order acknowledgements, and related compliance activities. The ideal candidate is analytical, detail-oriented, highly organized, and comfortable navigating complex documents and multiple deadlines. KEY RESPONSIBILITIES Pre-Bid Analysis & Risk Assessment • Review RFPs, specifications, and contractual terms to identify requirements affecting cost, risk, schedule, compliance, or execution. • Identify key flow-down requirements and distinguish routine provisions from unusual or high-risk requirements, clearly communicating their commercial and operational impact. • Partner with Sales, Supply Chain, and Contracts to translate findings into appropriate pricing considerations, qualifications, exceptions, and follow-up actions. Bid Support • Manage bid requirements and critical milestones, including deadlines, addenda, pre-bid meetings, and question periods. • Prepare required bid forms, certifications, affidavits, prequalification submissions, and other supporting documentation. • Coordinate bonds, insurance, and other bid deliverables to ensure complete, accurate, and timely bid submissions. Contract Lifecycle Support • Track contracts, purchase orders, amendments, and review status, communicating updates to customers and internal stakeholders. • Prepare draft order acknowledgements and concise summaries of key terms and obligations for Contracts team review. • Maintain accurate, organized contract files, documentation, and records. Insurance, Bonding & Corporate Compliance • Support contractual insurance requirements, including certificates of insurance and required endorsements. • Coordinate bond requests and requirements with the company’s surety. • Maintain corporate licenses, registrations, and qualifications, including renewals and required filings, to ensure Parkson remains qualified to conduct business. Import & Trade Compliance Support • Support steel import compliance and documentation in coordination with Supply Chain, customs brokers, suppliers, and logistics partners. • Assist with customs documentation, filing status, and related compliance tracking. • Maintain accurate records supporting applicable import and trade requirements. Process Improvement & Knowledge Management • Develop and maintain tools, templates, and processes that improve the consistency and efficiency of pre-bid analysis and contract administration. • Stay current on relevant public-works procurement, domestic preference, and regulatory requirements. • Drive process improvements and leverage approved technology and AI tools to enhance document review, research, and workflow efficiency while protecting confidential information. QUALIFICATIONS Education • Bachelor's degree in Business, Construction Management, Engineering, Paralegal Studies, or a related field preferred; equivalent relevant experience will be considered. Experience • 3 years of relevant experience in contract administration, bid/estimating support, project management, construction, engineering, equipment manufacturing, or a related field. • Experience reviewing contracts, project specifications, and complex bid documents strongly preferred. • Experience in public works, water/wastewater, project-based manufacturing, insurance/bonding, or related compliance activities preferred. Knowledge, Skills & Abilities: • Strong ability to analyze complex contracts, specifications, and bid requirements and identify material cost, commercial, compliance, and execution risks. • Strong analytical judgment with the ability to distinguish critical issues from routine requirements and recognize when escalation is needed. • Ability to translate complex requirements into clear, actionable guidance for business stakeholders. • Excellent organizational, communication, and collaboration skills, with the ability to manage multiple priorities and deadlines. • Strong Microsoft Office skills, including Excel, with proficiency in document-management and PDF markup tools; ability to effectively leverage approved AI tools for research and document analysis. • High level of professionalism and discretion, with the ability to work independently and effectively across functions. Licenses and/or Certifications: • None required. A paralegal certificate or a contract management certification (e.g., CCCM, CPCM, CFCM) is a plus. Travel: • None expected. Parkson Corporation does not sponsor for immigration, including for H-1B, TN, and other non-immigrant visas, for this role. Benefits include health care (medical, dental, vision) with coverage starting on first day of employment as well as 401(k) with company match and holiday pay. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. PI287738210
