Office Manager
About Bering Straits Professional Services, LLC Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI). PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard. About this position: Office Manager Location – Aberdeen, MD The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Wage/Salary Range: $34.46 per hr. Applicants will be notified via phone or email within ten (10) business days of submittal. Essential Duties & Responsibilities • Serve as the primary administrative point of contact for all contract personnel • Manage daily office operations including reception, correspondence, meeting support, and visitor coordination. • Maintain calendars, schedule meetings, support event planning, and coordinate office-wide communications. • Support program leadership with travel coordination, expense documentation, timekeeping validation, and personnel activity reporting. • Assist logistics and warehouse teams with processing documentation, filing, scanning, and maintaining digital and physical records. • Maintain office organization including supplies, equipment, workspace arrangements, and inventory of office materials. • Prepare and edit administrative documents, spreadsheets, forms, and reports as required. • Manage document control processes, ensuring that all program, logistics, and warehouse documents are routed, stored, and tracked in accordance with established procedures. • Assist with onboarding new personnel including workspace preparation, access requests, and initial documentation coordination. • Support compliance activities by maintaining updated records, training logs, certifications, and audit-ready administrative files. • Coordinate communication between on-site teams and remote offices, subcontractors, or Government stakeholders. • Track and archive meeting minutes, action items, deliverables, and administrative deadlines. • Prepare office-level status summaries and support leadership with ad hoc administrative tasks. Required (Minimum Necessary) Qualifications • Education Requirements: High School Diploma or GED equivalent. • Level of Experience Requirements: 3–5 years of administrative, office management, or program support experience. • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint). • Ability to handle sensitive information and maintain strict confidentiality. • Strong organizational skills with the ability to manage multiple tasks and deadlines. • Ability to coordinate with diverse teams including logisticians, warehouse staff, leadership, and Government personnel. • Excellent written and verbal communication skills. • Detail-oriented with strong documentation and record-keeping abilities. • Ability to work independently with minimal supervision in a fast-paced operational environment. Knowledge, Skills, Abilities, and Other Characteristics • Knowledge of general office administration practices and procedures. • Strong interpersonal and communication skills for interfacing with internal staff and Government customers. • Ability to prioritize work and adjust to changing requirements and deadlines. • Skilled in preparing and editing office documents, tracking data, and organizing information. • Ability to manage and maintain schedules, calendars, meeting agendas, and action item lists. • Strong problem-solving skills and the ability to support multiple technical teams. • Flexibility and adaptability to support logistics, warehouse, and program operations as needed. Preferred • Experience supporting Government, military, or logistics programs is preferred but not required. Supervisory Responsibilities This position will have supervisory responsibilities. You may delete this line if it does not apply to the job. DOT Covered/Safety-Sensitive Role Requirements • This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. You may delete this line if it does not apply to the job. Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be able to lift up to 20 pounds (occasionally) for office supplies or equipment. • Must be able to sit or stand at a workstation for extended periods (frequently). • Must be able to walk between office areas, conference rooms, and administrative facilities within APG (frequently). • Must be able to use standard office equipment including computers, copiers, printers, and phones. Work Environment The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Physical Setting: • Work performed in a professional office environment located on Aberdeen Proving Ground. • Occasional coordination with warehouse or logistics spaces may be required. Schedule and Flexibility: • Standard full-time schedule (Monday–Friday) with flexibility for occasional urgent administrative tasks. • Must support time-sensitive operations tied to logistics and contract requirements. Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations. • Must comply with all APG access, safety, and administrative requirements. • May require obtaining a Government access badge or fulfilling site-specific training. • Role supports personnel across multiple functional areas (logistics, warehouse, program management). Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.
