Office Manager & HR Administrator

Job Description Job Description DesignWise Inc. – White Bear Lake, MN How to Apply: Please submit your cover letter and resume for consideration. About the Role Join DesignWise Inc. as our Office Manager & HR Administrator , serving as the operational heartbeat of our team. Working with the Owner and CFO, you will ensure daily operations run smoothly while fostering a positive, design-forward culture. This role requires a unique blend of people-first HR leadership and high-level financial accountability . If you are a detail-oriented professional who thrives in a collaborative environment and values collective achievement, we want to hear from you. About Us DesignWise is a specialized Interior Design, Procurement, and FF&E Installation firm based in White Bear Lake. With over 30 years of experience in the hospitality industry, we partner with major lodging brands and boutique properties nationwide to bring their spaces to life. We are a small, dedicated team that believes in a "roll-up-your-sleeves" work ethic. We value direct communication, adaptability, and a workplace where every contribution is visible. At DesignWise, you are an essential partner in our success and a direct contributor to the health and growth of the business. Essential Duties & Responsibilities Payroll & Financial Coordination Payroll Management: Execute bi-weekly payroll via ADP, ensuring accuracy in wages, withholdings, and benefit deductions. Project & Progress Billing: Partner with Project Managers to review job progress and contract terms to generate invoices, process receipts, and lead collection efforts. Benefits Accounting: Reconcile and approve all benefit-related invoices (Medical, Dental, Life, HSA, and 401k). Labor Tracking: Review timesheets for project labor tracking and prepare payroll journal entries. Risk Management: Lead the annual business insurance renewal process with senior management. HR & Benefits Administration Benefits Oversight: Primary contact for brokers; manage annual renewals and employee enrollment. HR Compliance: Maintain compliance with local, state, and federal labor laws and distribute regulatory notices. 401(k) Administration: Liaison for the 401(k) provider; manage enrollments, audits, and Form 5500 filings. Full-Cycle Recruiting: Manage talent acquisition from interviewing through selection and onboarding. Policy Management: Maintain the Employee Handbook and implement personnel policies. Office Operations & Culture Facility Operations: Oversee daily office systems, including IT/phone, security, and equipment vendors. Workflow Optimization: Implement procedures to enhance team productivity and efficiency. Culture & Engagement: Organize company events and activities to foster a collaborative culture. The Ideal Candidate The Translator: You excel at taking fast-paced guidance and asking the right questions to "extract the roadmap" for operations. Action-Oriented: A self-starter who thrives in a small-business setting and values candid, transparent communication. Strong EQ: Listens deeply to team and leadership needs, implementing them with a focus on both culture and compliance. Integrity: Handles sensitive financial and personnel data with absolute discretion and a calm, objective approach. Required Skills & Experience Experience: 3–5 years in HR, Payroll, and Office Management, ideally in a small business environment. Software: Proficiency in ADP and Excel is required. Familiarity with Sage is a significant plus. Technical Expertise: Strong knowledge of Federal and State payroll and labor regulations. Education: Bachelor’s degree in HR or Business preferred (equivalent experience considered).

HVAC Service Technician / Installer

Job Description Job Description HVAC Service Technician / Installer Comfort Heating and Cooling Inc. Vancouver, WA / Portland Metro Full-time Join a growing HVAC company where your work matters Comfort Heating and Cooling Inc. is looking for a reliable, skilled HVAC Service Technician / Installer to join our team. We’re a locally owned company serving homeowners in the Vancouver / Portland area, and we take pride in doing quality work, treating customers right, and backing each other up as a team. This is a great fit for someone who can handle a mix of service, diagnostics, maintenance, and installation work, takes pride in doing the job right, and wants to work for a company that values craftsmanship, honesty, and professionalism. What you’ll do Diagnose, service, and repair residential HVAC systems Perform preventative maintenance on furnaces, air conditioners, heat pumps, and ductless systems Install residential HVAC equipment including furnaces, heat pumps, air conditioners, air handlers, and ductless systems Troubleshoot electrical, airflow, refrigerant, and system performance issues Communicate clearly with homeowners about findings, recommendations, and repairs Maintain accurate job notes, photos, and paperwork Keep work areas clean and represent the company professionally in customers’ homes Work independently in the field while also supporting the team when needed What we’re looking for Experience in residential HVAC service and/or installation Ability to diagnose and repair HVAC systems confidently Experience with furnaces, ACs, heat pumps, and ductless systems Strong work ethic, reliability, and professionalism Good communication and customer service skills Valid driver’s license and clean driving record Ability to lift equipment and work in attics, crawlspaces, and outdoor conditions Preferred qualifications EPA certification Gas furnace diagnostic experience Heat pump and ductless experience Strong installation skills Experience using field service software / mobile dispatch apps NATE certification is a plus, but not required Why work for us Steady year-round work Supportive small team environment Opportunity to work on both service and installation Competitive pay based on experience Company vehicle / fuel card / tool support Paid time off / holidays Health benefits / retirement plan

HVAC Service Technician / Installer

Job Description Job Description HVAC Service Technician / Installer Comfort Heating and Cooling Inc. Vancouver, WA / Portland Metro Full-time Join a growing HVAC company where your work matters Comfort Heating and Cooling Inc. is looking for a reliable, skilled HVAC Service Technician / Installer to join our team. We’re a locally owned company serving homeowners in the Vancouver / Portland area, and we take pride in doing quality work, treating customers right, and backing each other up as a team. This is a great fit for someone who can handle a mix of service, diagnostics, maintenance, and installation work, takes pride in doing the job right, and wants to work for a company that values craftsmanship, honesty, and professionalism. What you’ll do Diagnose, service, and repair residential HVAC systems Perform preventative maintenance on furnaces, air conditioners, heat pumps, and ductless systems Install residential HVAC equipment including furnaces, heat pumps, air conditioners, air handlers, and ductless systems Troubleshoot electrical, airflow, refrigerant, and system performance issues Communicate clearly with homeowners about findings, recommendations, and repairs Maintain accurate job notes, photos, and paperwork Keep work areas clean and represent the company professionally in customers’ homes Work independently in the field while also supporting the team when needed What we’re looking for Experience in residential HVAC service and/or installation Ability to diagnose and repair HVAC systems confidently Experience with furnaces, ACs, heat pumps, and ductless systems Strong work ethic, reliability, and professionalism Good communication and customer service skills Valid driver’s license and clean driving record Ability to lift equipment and work in attics, crawlspaces, and outdoor conditions Preferred qualifications EPA certification Gas furnace diagnostic experience Heat pump and ductless experience Strong installation skills Experience using field service software / mobile dispatch apps NATE certification is a plus, but not required Why work for us Steady year-round work Supportive small team environment Opportunity to work on both service and installation Competitive pay based on experience Company vehicle / fuel card / tool support Paid time off / holidays Health benefits / retirement plan

Terminal Operator

Job Description Job Description Position Summary Reporting to the Terminal Manager, the Terminal Operator is responsible for safely operating all Terminal equipment in connection with receiving, storing, transferring, and loading of liquid bulk products via trucks, pipeline, rail cars, water vessels or tanks. The Terminal Operator is also responsible for the testing of products and documentation of results; maintenance of Terminal equipment; preparation of various Terminal reports; and general maintenance and upkeep of the facility. This position is a safety-sensitive position. Job Duties and Responsibilities Ensure the safe operation of the terminal; maintain awareness for personal and co-workers safety, and ensure knowledge and compliance with all policies and procedures. Perform gauging of storage tanks, temperature readouts, and obtaining product samples. Perform all daily, monthly, quarterly, semi-annual, and annual maintenance and compliance inspections, and maintain required logs as appropriate. Complete daily meter readings for all products. Calculate and input all product inventories and meter readings into appropriate systems. Ensure that all Terminal equipment, including safety devices and systems are functioning properly, and report any and all equipment failures to supervisor. Perform daily walk around inspections to identify any potential risks and ensure good housekeeping standards are maintained at all times. Conduct preventive and routine maintenance on various operating equipment, including, but not limited to, pumps, valves, meters, compressors, motors, tanks, pipes, terminal building, and various other equipment. Calibrate and adjust all additive injection systems as required. Basic testing of oils, such as viscosity, A.P.I. and flash when necessary. Complete all required additive Volumetric Additive Reconciliation documentation on a monthly basis. Take product samples as required, perform required Quality Control tests and maintain Product Quality Log. Issue work permits to contractors performing work at Terminal. Includes ensuring that pre-job safety meetings, lockout - tag-out, confined space entry, and gas tech monitoring requirements are met for all work performed at the Terminal. Ensure that all contractors, customers and vendors follow Company/Terminal Policies and Procedures when accessing or working in the Terminal. Communicate product outages and equipment downtime to appropriate individuals. Participate in emergency situations as required. Perform other duties as assigned. Job Qualifications Knowledge, Skills, Abilities: Strong team player with the ability to work independently. General knowledge of steam boilers, hot oil heaters, loading racks, product blenders and automation systems. Basic computer and Microsoft Office experience and experience with terminal automation software - such as Toptech - is preferred. Ability to perform all required mathematical calculations with or without the use of a calculator. Ability to work outside for long periods of time in any weather condition. Ability to work overtime as necessary. Ability to work a flexible schedule, including evenings, weekends and/or holidays. Excellent customer service, interpersonal and communication skills. Strong mechanical aptitude. Experience/Education: High School Diploma or equivalent is required. Industry experience preferred. Possess and maintain a valid driver’s license. Must be able to obtain and maintain a Transportation Worker Identification Credential Card (TWIC). Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal amount of overtime or extended work hours required. Normal physical mobility, which includes heavy lifting, heights, bending, stooping, climbing and working with hand tools. Normal physical mobility, which includes the ability to stand; walk; move across large areas including uneven terrain, sometimes quickly. Normal physical agility, which includes ability to maneuver body while in place. Normal physical strength to handle 90-pound objects, taking frequency into consideration. Ability to lift 75 lbs. on a regular basis. Ability to use up to 100 ft./lbs. of force to operate cycling valves. Must be able to climb heights in excess of 60’, ascend stairs or ladders, work atop tanks, traverse metal walkways at heights. May work in confined or restricting work spaces (i.e. tanks, between compressors, vessels). Normal dexterity of hands and fingers. Normal coordination, including eye-hand, hand-foot. Normal endurance. Normal concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks. Normal memory, taking into consideration the amount and type of information. Normal complexity of decision making. Ability to make decision under pressure. Normal ability to see, distinguish colors, hear, smell and taste. Normal sense of touch. Maintenance requires climbing onto, under, and on top of all Terminal equipment, performing repairs which may need to be done in awkward positions (i.e., bending over and reaching, lying on back and reaching, replacing long stretches (up to 100 feet) of loading hose, etc. Working Environment: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly exposed to outdoor weather conditions and temperature extremes, cramped spaces, loud noises, chemicals and fumes, dust, heights or work safety hazards. Regularly exposed to work in high, precarious places. Regularly exposed to moving mechanical parts, hand tools and small to medium-sized power tool use. This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position. Note: Successful candidates must complete a drug screen, functional employment physical and background check. TransMontaigne maintains a Drug and Alcohol Free Workplace. EOE Statement: TransMontaigne is an equal opportunity/affirmative action employer. TransMontaigne makes hiring decisions solely based on qualification and experience, without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law. About the Organization: TransMontaigne Partners LLC is a terminaling and transportation company based in Denver, Colorado with operations in the United States on the Pacific Coast, the Gulf Coast, in the Midwest, and in the Southeast. We provide integrated terminaling, storage, transportation and related services for customers engaged in the distribution and marketing of light refined petroleum products, heavy refined petroleum products, crude oil, chemicals, fertilizers and other liquid products. Light refined products include gasolines, diesel fuels, heating oil and jet fuels; heavy refined products include residual fuel oils and asphalt. Benefits Medical/Pharmacy Plan Dental Insurance Vision Insurance Disability Insurance Flexible Spending Account Plan Health Savings Account Tuition reimbursement 401(k) Plan with Company Match Employee Assistance Plan Paid Time Off (PTO) - 1st Year Employee - 80 hours Total (3.08 Hours - Bi-weekly Accrual) Paid Holidays - 9 Company Recognized Holidays Tuition Reimbursement Program Wellness Program

DAIKIN FIT BRAND HVAC TECHNICIAN

Job Description Job Description Benefits/Perks IF YOU DO NOT HAVE EXPERIENCE WORKING ON DAIKIN FIT HVAC PLEASE DO NOT APPLY Additional pay raises based on performance Additional Large monetary Bonuses Awarded for AC Sales We rarely have a job opening because we take great care of our employees. We are looking for HVAC technician experienced with working on Daikin Fit Brand air conditioners to join our team! We supply all HVAC parts, solder & gas for brazing, refrigerants etc (not tools) We will pay your fuel for driving to all of our service calls Responsibilities and Qualifications: MANDATORY: MUST BE EXPERIENCED REPAIRING, REPLACING AND SERVICING DAIKIN BRAND FIT VARIABLE SPEED INVERTER HVAC UNITS IF YOU DO NOT HAVE EXPERIENCE REPAIRING DAIKIN FIT HVAC DO NOT APPLY Must have a minimum of 15 years experience as HVAC Service Technician in the field 2 yrs minimum working on DAIKIN FIT units Have an EPA certification (for handling refrigerants). Diagnose, Repair and Service DAIKIN FIT HVAC electric or gas, Fit Heat Pumps, Straight Cool, Mini-Split, Split Ductless, Package Units, Variable Speed Inverters, Heat Pumps, Air Handlers & Condensers including but not limited to units located indoors & outdoors garages and attics for residential MANDATORY TO HAVE EXPERIENCE DIAGNOSING, SERVICING & REPAIRING brand named " DAIKIN FIT " VARIABLE SPEED INVERTER UNITS . Accurately detect and locate refrigerant leaks in coils and refrigerant lines above & below ground using an electronic leak detector. Own all of your own tools including hand tools, electric tools, electric drills, guages, power/ electric guage, solder iron, refrigerant Guage, refrigerant leak detector Own your own reliable work Truck or Van Accurately use A/C Manifold gauges to test, measure, fill & RECOVER all types of refrigerants. Be certified to handle all types of refrigerants (measure, fill & RECOVER various refrigerants) R-32, R-22, R-410A, R-407C Diagnose, test, repair and replace failed electrical circuits, components, breakers, wiring, thermostats, mother boards, defrost boards, condensate pumps, capacitors, indoor & outdoor motors, fans, TXV, blowers, uv lights, CHANGE OUT COMPRESSORS, Clean Coils & REPLACE COILS (We will supply all of the AC parts just not the tools) Perform preventive maintenance (PM) and clear clogged drain lines using your strong shop vac on all types of units. Invoice customer and collect payment on site before leaving the job Valid Drivers License and EPA Certification Must have your own TOOLS, GUAGES, Electronic Leak Detector, Solder Iron, Electric Drills, Scale, basic tools, drivers, Strong Shop Vac, etc Ability to climb ladders and lift at least 40 pounds Great customer service skills (levelheaded & does not lose temper) Repair replace existing ductwork. US CITIZEN

Front Office Manager

Job Description Job Description Overview History and spectacular landscapes come together, at the foot of the Blue Ridge Mountains. Celebrated landmarks, including Thomas Jefferson's Monticello and the University of Virginia, are clustered here among swathes of the East Coast's most beautiful scenery. The region is also home to over 25 wineries, breweries and cideries. This is the setting for Keswick Hall, an impressive 80-room luxury boutique hotel nestled on 600 acres which recently re-opened in 2021 after renovations. Home to the prestigious Keswick Golf Club, Marigold Restaurant, by Jean-Georges, a new luxury spa and sports and aquatics center. The Front Office Manager is responsible for leading all front office operations to deliver exceptional guest experiences consistent with the standards of a luxury resort. This role oversees the Front Desk, Guest Services, Bell Services, Transportation, and VIP Guest Relations teams, ensuring seamless arrivals, departures, and personalized guest interactions. The Front Office Manager serves as a key ambassador of the resort, driving guest satisfaction, operational excellence, revenue optimization, and team development. Salary: DOE In addition, we offer a robust benefits package including health, dental, vision, life and disability; a competitive PTO offering, as well as 401(k). Key Responsibilities Guest Experience & Service Excellence · Ensure all guests receive personalized, anticipatory, and memorable service throughout their stay. · Manage VIP arrivals, special requests, guest preferences, and guest recovery efforts. · Resolve guest concerns promptly and professionally while maintaining luxury hospitality standards. · Monitor guest satisfaction scores, online reviews, and feedback to identify opportunities for continuous improvement. · Foster a culture of genuine hospitality and attention to detail among all front office team members. Perform other duties as assigned. Operations Management · Oversee daily operations of Front Desk, Bell Services, Guest Services, and Transportation departments. · Ensure efficient check-in and check-out processes while maintaining personalized service standards. · Monitor room inventory, occupancy levels, room assignments, and rate management in coordination with Revenue Management and Housekeeping. · Maintain compliance with resort policies, brand standards, safety procedures, and local regulations. · Conduct daily operational briefings and communicate resort updates to the team. Leadership & Team Development · Recruit, train, coach, and mentor front office employees. · Conduct performance evaluations and create development plans for team members. · Promote employee engagement and maintain a positive, service-oriented work environment. · Ensure appropriate staffing levels based on business demands and occupancy forecasts. · Lead by example and uphold luxury hospitality standards at all times. Financial & Administrative Management · Manage front office labor costs, scheduling, payroll, and departmental budgets. · Monitor cash handling procedures, billing accuracy, and audit compliance. · Maximize revenue opportunities through room upgrades, premium experiences, and guest service enhancements. · Prepare reports related to occupancy, guest satisfaction, labor productivity, and operational performance. Interdepartmental Collaboration · Work closely with Housekeeping, Reservations, Food & Beverage, Spa, Engineering, Security, and Sales teams to ensure seamless guest experiences. · Participate in resort leadership meetings and contribute to strategic initiatives. · Coordinate special events, group arrivals, weddings, and high-profile guest visits. Qualifications · Bachelor's degree in Hospitality Management, Business Administration, or related field preferred. · Minimum 5 years of progressive front office experience, with at least 2 years in a management role within a luxury hotel or resort environment. · Strong knowledge of property management systems (Opera). · Proven leadership, coaching, and team development skills. · Exceptional communication and interpersonal abilities. · Strong problem-solving and conflict-resolution skills. · Ability to work flexible schedules, including evenings, weekends, and holidays. · Proficiency in Microsoft Office Suite and hospitality software systems. Preferred Qualifications · Experience with Forbes Five-Star, AAA Five Diamond, or other luxury hospitality standards. · Experience managing VIP, celebrity, or high-net-worth guest experiences. · Certification in hospitality management or guest service excellence is a plus. Key Competencies · Luxury Guest Service Excellence · Leadership & Team Development · Emotional Intelligence · Conflict Resolution · Revenue Optimization · Operational Excellence · Attention to Detail · Communication & Relationship Building · Strategic Thinking · Decision Making Under Pressure Performance Metrics · Guest Satisfaction Scores (GSS) · Online Review Ratings · Employee Engagement & Retention · Check-In/Check-Out Efficiency · Upsell Revenue Performance · Labor Cost Management · Service Recovery Effectiveness · Brand Standard Compliance Physical Requirements · Ability to stand and walk for extended periods. · Ability to lift up to 25 pounds occasionally. · Ability to work in a fast-paced resort environment and respond effectively during peak operational periods. Reports To: Director of Rooms / Resort Manager Supervises: Front Desk Supervisors, Guest Services Agents, Bell Staff, Transportation Team, and Night Audit Team. In addition, we offer a robust benefits package including health, dental, vision, life and disability; a competitive PTO offering, as well as 401(k).

Business Manager

Job Description Job Description Overview We are seeking a dynamic and strategic Business Manager to lead and oversee our club's operations. The ideal candidate will possess strong management skills, a proven track record in business development, and the ability to drive organizational growth. This is a historic private dining club creating a new position to better inform the Board of Governors of all financial positions and to improve existing procedures. Duties Work with the Club's General Manager closely to develop a seamless transition of financial responsibilities. Direct the Club's financial operations, policies and internal controls Oversee daily operations, ensuring efficiency and productivity across departments Oversee all accounting functions, including payroll, A/P, A/R. fixed assets, billing and inventory Create and manage profit & loss statements, budgets, and financial planning to maximize profitability Coordinate project management activities to ensure timely delivery of initiatives Identify areas for process improvement and implement best practices to enhance operational performance and being a team player Monitor industry trends and competitor activities to inform strategic decisions Skills Proficient in all aspects of QuickBooks, Microsoft Office, Excel, Word, and POS systems. Strong management and leadership capabilities with experience supervising teams Excellent strategic planning skills with the ability to translate vision into actionable plans Proven expertise in profit & loss management and financial oversight Effective project management skills with the ability to handle multiple initiatives simultaneously Demonstrated ability to improve processes and implement operational efficiencies Exceptional communication, interpersonal, and decision-making skills This role is ideal for a motivated professional eager to lead a historic organization. Candidates should demonstrate a blend of strategic thinking, operational expertise, and leadership qualities essential for driving business success.