Executive Assistant
Executive Assistant Responsibilities & Responsibilities Executive Support (Strategic Focus) Act as the President’s right hand in daily operations and long-term initiatives Manage complex calendar scheduling, prioritization, and meeting preparation Prepare meeting agendas, executive summaries, and follow-up action plans Track key initiatives, deadlines, and strategic objectives across divisions Assist with KPI tracking and dashboard preparation Support real estate development initiatives, acquisitions, and deal coordination Draft correspondence, presentations, reports, and executive communications Coordinate high-level client, partner, and stakeholder meetings Maintain confidentiality of sensitive business and financial information Serve as a liaison between the President and internal leadership team Operational & Office Management Support Assist with general office management and administrative oversight Coordinate company events, leadership meetings, and team functions Support onboarding logistics and executive-level recruiting coordination Maintain organized digital and physical filing systems Manage travel arrangements and expense reporting Assist with vendor coordination and select contract tracking Help implement and maintain operational systems and process improvements Marketing & Social Media Coordination Assist in coordinating company marketing initiatives and brand consistency Schedule and publish social media content across platforms (LinkedIn, Instagram, etc.) Coordinate with internal teams and external marketing vendors Help organize project photography, milestone documentation, and content capture Assist with drafting and editing social media posts and company announcements Track engagement metrics and provide basic performance reporting Support recruiting marketing efforts (job postings, culture highlights, onboarding collateral) Help manage online reputation by monitoring and coordinating responses to reviews and testimonials Maintain organized marketing asset libraries (photos, videos, project summaries) Culture & Communication Support Help maintain leadership cadence (weekly updates, staff communications, etc.) Assist in preparing internal messages, company announcements, and presentations Support company branding consistency in executive communications Help ensure alignment across divisions through structured communication flow Qualifications 5 years of experience as an Executive Assistant or high-level operations support professional Experience supporting C-level or owner-level executives preferred Strong organizational and time-management skills Excellent written and verbal communication abilities High emotional intelligence and professional discretion Proficiency in Microsoft Office and/or Google Workspace Experience in construction, real estate, or professional services environments preferred Ability to manage multiple priorities with minimal supervision Experience with social media platforms and content scheduling tools preferred Basic understanding of marketing coordination and brand consistency Comfortable assisting with content creation and digital engagement Desired Traits Strategic thinker who anticipates needs before they arise Calm under pressure and solution-oriented Detail-oriented without losing sight of big-picture objectives Strong sense of ownership and accountability Professional presence capable of interacting with executives, partners, and clients Growth-oriented and interested in long-term development What Success Looks Like in This Role The President’s time is optimized and protected Strategic initiatives move forward consistently Meetings are organized, productive, and action-oriented Communication flows efficiently across the organization The office environment is structured and professionally managed Ideal Candidate Profile The ideal candidate is a proactive, business-minded professional who thrives in a high-growth, fast-paced environment. You are not just organized — you are strategic. You anticipate needs before they arise, think several steps ahead, and take ownership of outcomes. You are comfortable interacting with executives, clients, and field leadership while maintaining absolute discretion. You enjoy building systems, improving processes, and bringing structure to complexity. You have a strong sense of urgency, high standards of professionalism, and take pride in helping a visionary leader operate at their highest level. You are equally comfortable coordinating a marketing initiative as you are preparing executive briefings or managing operational details. Most importantly, you see this role not as a job, but as an opportunity to become a key contributor in a growing construction and development company. Who This Role Is NOT For This role is not for someone looking for a routine, clock-in/clock-out administrative position. If you prefer clearly defined tasks with little change or ambiguity, this will not be the right fit. This is not a passive support role. If you wait to be told what to do, avoid accountability, or struggle with shifting priorities, you will find this position overwhelming. It is not for someone who is uncomfortable making decisions, communicating directly with leadership, or operating with a high level of discretion. This role also requires comfort in a construction and development environment — where pace is fast, standards are high, and execution matters. If you are not energized by growth, problem-solving, and continuous improvement, this role will feel demanding. We are looking for someone who wants responsibility, ownership, and the opportunity to grow alongside a scaling organization — not someone seeking a low-impact support position. About Matcon Build Matcon Build is a leading construction services firm committed to excellence, collaboration, and innovation. We pride ourselves on delivering high-quality results for our clients while fostering a supportive and dynamic work environment. Position Overview We are seeking a highly organized, proactive, and energetic Executive Assistant to support our leadership team in Tampa. The ideal candidate will not only excel in executive support duties but also bring a marketing mindset to assist with internal communications, brand initiatives, and outreach efforts. Key Responsibilities Executive Support Provide professional administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Manage email correspondence, prioritize inbound communications, and ensure timely follow-ups. Prepare meeting agendas, presentations, and executive reports. Serve as a liaison between leadership and internal teams or external partners. Office & Project Coordination Assist with office operations, including organization of events, team gatherings, and departmental support tasks. Track deadlines, monitor action items, and help ensure follow-through across departments. Marketing & Communications Support marketing initiatives including social media content, newsletters, and internal announcements. Assist with drafting, editing, and distributing communications that align with Matcon Build’s brand voice. Help maintain company website content, update calendars, and support promotional campaigns. Coordinate with external vendors or partners on marketing collateral as needed. Qualifications • Proven experience as an Executive Assistant, Administrative Assistant, or similar role (3 years preferred). • Marketing experience or coursework (digital marketing, communications, content creation) is highly desirable. • Excellent written and verbal communication skills. • Strong organizational ability and attention to detail with the capacity to manage multiple priorities. • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with marketing tools (Canva, Mailchimp, social media platforms) a plus. • Positive attitude, team player, and adaptability in a fast-paced environment. About Matcon Build Matcon Build is a leading construction services firm committed to excellence, collaboration, and innovation. We pride ourselves on delivering high-quality results for our clients while fostering a supportive and dynamic work environment. Position Overview We are seeking a highly organized, proactive, and energetic Executive Assistant to support our leadership team in Tampa. The ideal candidate will not only excel in executive support duties but also bring a marketing mindset to assist with internal communications, brand initiatives, and outreach efforts. Key Responsibilities Executive Support Provide professional administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Manage email correspondence, prioritize inbound communications, and ensure timely follow-ups. Prepare meeting agendas, presentations, and executive reports. Serve as a liaison between leadership and internal teams or external partners. Office & Project Coordination Assist with office operations, including organization of events, team gatherings, and departmental support tasks. Track deadlines, monitor action items, and help ensure follow-through across departments. Marketing & Communications Support marketing initiatives including social media content, newsletters, and internal announcements. Assist with drafting, editing, and distributing communications that align with Matcon Build’s brand voice. Help maintain company website content, update calendars, and support promotional campaigns. Coordinate with external vendors or partners on marketing collateral as needed. Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or similar role (3 years preferred). Marketing experience or coursework (digital marketing, communications, content creation) is highly desirable. Excellent written and verbal communication skills. Strong organizational ability and attention to detail with the capacity to manage multiple priorities. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with marketing tools (Canva, Mailchimp, social media platforms) a plus. Positive attitude, team player, and adaptability in a fast-paced environment.
