OFFICE SPECIALIST - FACILITIES MANAGEMENT
Office Specialist – Facilities Management Arizona State University Campus: Tempe JR116278 End Date: February 21, 2026 Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Description: Facilities Management, Maintenance Operations Management, seeks an Office Specialist. This position is an ASU benefits-eligible position. Essential Duties Under general supervision use professional and organizational skills to serve as a frontline reference source to faculty, staff, and students. Respond to University customers with empathy and thoughtfulness via phone system or electronic mail regarding service requests for Facilities Management (e.g. answer questions, direct customers to appropriate resources, provide general information by utilizing knowledge of specialized functions). Communicate with maintenance technicians, supervisors and managers on work order requests. Coordinate and execute administrative and clerical support to the department (e.g. distribute mail/messages, copying, filing. Perform computer duties and data entry with accuracy and attention to detail to maintain TMA work order system (e.g. write and accept various service request; post notes/comments to work orders. Create new files and ensure the appropriate disposition of all physical records in accordance with internal policies/procedures. Plan and prioritize workload to meet strict deadlines. Ability to multi-task. Provide assistance/backup to team members. Use knowledge of University policies and procedures. Perform other duties as assigned. Clearly communicate to perform essential functions of the job. DAYS AND SCHEDULE: Monday-Friday 8:00AM – 5:00PM This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. Salary rate Hourly rate of $20.00. ASU offers a comprehensive benefits package with the State of Arizona. Desired Qualifications Experience in: a work control center environment a customer service environment using a work order system(e.g. WebTMA, Maximo, CMMS, CMS, Intuit, Quickbooks, School Dude) using Microsoft Office applications (e.g. Outlook, Excel, Word) Working Environment Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand/sit for varying lengths of time and travel moderate distances to perform work. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. May occasionally lift and carry file boxes/reams of paper. Drive University vehicle. Department Statement: What’s in it for you? Looking for an employer that offers you solid growth opportunities, as well as a culture and work/life balance? ASU offers the following: Flexible work schedules 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff. Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition 12 weeks of paid parental leave following the birth or adoption of a child Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS) Paid time for volunteer and professional development Wellness program for preventative health education and screenings Disability and leave program for income protection Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges ASU Discounts to sports/events along with discounts with ASU partnerships ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts. Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position. Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire. This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. Driving Requirement: This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment. Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$17496.htmld To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: A fingerprint check is not required for this position. About Arizona State University Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration. To view full description or to apply please click this link: https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Office-SpecialistFacilities-Management_JR116278?q=JR116278
