Paralegal
Patents - Paralegal 2 Job Summary: Talent Software Services is in search of a Patents - Paralegal 2 for a contract position in Redmond, WA. The opportunity will be for five months with a strong chance for a long-term extension. Position Summary: Join a dynamic team dedicated to supporting patent filings for a large enterprise tech company. As a key member, you will engage in various tasks, including processing correspondence from the patent office and handling hardcopy mail. Your responsibilities will also include managing patent certificates, inventor awards, updating signatures on documents, archiving documents, and preparing certificates for storage. This position offers hands-on experience with global patent operations (USPTO, EPO, WIPO) and provides direct exposure to enterprise-scale IP workflows. Candidates will gain valuable skills in Anaqua, inventor-facing processes, and structured IP operations while working in a collaborative and supportive team. It's a fantastic opportunity for someone looking to build strong IP operations experience with meaningful ownership of tasks. Success in this role will be measured by accuracy and timeliness in processing daily mail, documents, and signature workflows. Reliability in independently managing assigned tasks, clear communication with the Patent Operations team, and responsiveness in supporting audits, validations, and special projects are key. Consistent quality, meeting SLAs, and maintaining a low error rate are crucial indicators of success. The primary function of this role is to support patent operations by managing incoming IP documents, coordinating workflows like signature routing and award logistics, and assisting with special projects. It requires experience with global IP procedures, strong organizational skills, and proficiency in M365 tools. Primary Responsibilities/Accountabilities: Download and process incoming ISR and 202 documents from the EPO Mailbox daily. Process PCT hardcopy mail, ensuring timely routing and documentation. Handle EP registration certificates: process hardcopies, de-docket related events in Anaqua, and determine appropriate archiving or shredding procedures. Verify and download Letters Patents and Registration Certificates; coordinate offsite storage logistics. Manage incoming signature requests: summarize items for signature, route to appropriate signatories, and track completion. Assist with patent award logistics, including tracking, packaging, and shipping of plaques and gear awards. Contribute to special projects as assigned by the Patent Operations team, including audits, validation checks, and document retrievals. Daily download and processing of incoming ISR and 202 documents from the EPO Mailbox. Process PCT hardcopy mail and ensure timely routing and documentation. Handle EP registration certificates: process hardcopies, de-docket related events in Anaqua, and determine appropriate archiving or shredding procedures. Verify and download Letters Patents and Registration Certificates; coordinate offsite storage logistics. Manage incoming signature requests: summarize items for signature, route to appropriate signatories, and track completion. Assist with patent award logistics, including tracking, packaging, and shipping of plaques and gear awards. Assist with special projects as assigned by the Patent Operations team, including audits, validation checks, and document retrievals. Qualifications: 2-4 years of experience in the field. No degree is required, but paralegal certifications are nice to have. Significant experience as a paralegal, especially with Anaqua, is preferred. Familiarity with processing both US and foreign patents is a big plus. Previous experience with intellectual property is highly desirable. Minimum 2 years of experience in Patent Operations/IP Administration (handling USPTO, EPO, WIPO documents, including ISR/202 processing, PCT mail, and EP certificate workflows). Minimum 1-2 years of experience with Anaqua or similar IP Management System (ability to de-docket events, manage official documents, and maintain accurate IP records). Minimum 2 years of proficiency with 365, especially intermediate to early-advanced Excel skills (strong practical experience using Word, Excel, and PowerPoint for documentation, tracking, and reporting). An associate's degree in paralegal studies is preferred, along with a certificate in paralegal studies. Preferred: Strong verbal and written communication skills, attention to detail, customer service, and interpersonal skills. Ability to manage multiple tasks and deadlines with minimal supervision. Prior experience in patent operations or intellectual property administration. Familiarity with USPTO, EPO, and WIPO documentation and procedures. Previous experience with computer applications, such as Word, PowerPoint, and Excel. If this job is a match for your background, we would be honoured to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk