Assistant Finance Director
This position is under general supervisory direction of the Finance Director and exercises independent judgment and initiative in representing the Director within assigned areas of fiscal and management functions and acts on behalf of the Director in the event of absence.??This is a full-time exempt position.??Regular work hours are Monday thru Friday 8 am to 5 pm; however, some nights and weekends maybe needed to fit the demand of the weekly work schedule.??This position must be able to adapt to flexible work schedules as established by the Director.??This position entails considerable initiative and independent judgment and the ability to work with others to accomplish program goals and objectives and integration of program.???? Supervise all capital improvement projects, ensuring adherence to Village ordinances, policies, and procedures, including negotiating, and drafting agreements and contracts with consultants, contractors, and other governmental agencies. Support and participate in strategic planning and related processes for the Village.?? Prepare periodic reports to comply with grant and contract requirements. Ensure compliance with grant awards and contract policies. Provide assistance and technical assistance to the Finance Director.??Provides day-to-day fiscal support to management and employees.?? Assists in monitoring all Village departments to ensure compliance with budget guidelines.??Presents recommendations for changes and procedural improvements regarding monitory controls and budget managemen.t Assists in the maintenance of general journal and general ledger records and reports.??Prepares spreadsheets for special financial and budgetary reports. Assists in compilation of a variety of periodic and special reports; as needed.?? Assists the Finance Director in the preparation of accounting reports to ensure timely completion of monthly, quarterly, and annual reports, such as but not limited to DFA Budget Control, Lodgers Tax, and other special reports. Act as backup for the processing of payroll and all related payroll reports. Act as back up for the processing of accounts payable and all related functions. Act as back up for the processing of all utility billing functions and related functions. Assists in the coordination of payment and audit of purchase card transactions. Assists in the review and/or input of invoices, checks, cash receipts, and budget adjustments into a computerized general ledger system. Prepares the reconciliation all of the Village???s monthly bank statements. Including researching various bank transactions in order to post journal entries to ease reconciliation.?? Assists Finance Director with special financial reporting, annual budget preparation, and supervising/assisting other employees. Review monthly governmental gross receipts tax report to the state. Runs and distributes monthly revenue and expenditure reports to management and departments. Daily on-line banking duties including sending ACH payments, preparing bank draft payments, and wire transfers for all debits written on Village bank accounts. Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes. Notify the Finance Director of any real or perceived problems related to Finance Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with customers, other employees, vendors, and auditors. Supervises the Staff Accountant II, Utility Billing Supervisor, and Capital Projects Manager and the absence of these positions, the Assistant Finance Director will take over these job duties.?? Assists in the review and annual update of property and liability insurance. Ensure compliance with the Village???s procurement and financial policies and procedures. Maintain a working knowledge of federal and state laws and regulations.?? Assists in coordinating office activities to facilitate the conducting of the annual audit by an independent outside auditor. Provides technical evaluations and recommends procedures for the resolution of accounting/financial issues. Completes personal timesheet accurately and timely.??Ensures time is reported based on actual time worked. Ensures computer is backed up once a month and adheres to Village???s IT Policies. Ensures that any on-the job injury is reported immediately and followed up with appropriate forms and actions. Reports any suspected fraud and/or abuse to the Village Manager and Finance Director. Ensures any reports of harassment are immediately reported and appropriate actions are taken. Attend meetings, trainings, and workshops as approved by the Finance Director. The above statements are not a complete list of all responsibilities and duties performed by employees in this job.??As a condition of employment, employees are required to perform other related duties and special projects as assigned. ??????????Bachelor???s Degree in Accounting preferred OR Bachelor???s Degree in a related field OR Associate???s Degree and four or more years related experience OR , an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the Finance Director. ??????????High level of computer skills and general technology required.?????????? Knowledge of basic fund accounting and bookkeeping principles and practices, including double entry accounting, accounts payable, accounts receivable, cash receipts, and budgeting.?????? Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices. Knowledge of finance and budgeting policies and procedures. Knowledge of the basic principles of employee supervision and training. Ability to communicate effectively with all levels of employees and management, both orally and in writing using correct business English, including spelling, grammar, and punctuation. Must be able to pass criminal history checks. Must be willing to take and pass a drug/alcohol test and comply with agency ???Drug Free??? Policy. Must possess and maintain valid New Mexico motor vehicle operator???s permit of appropriate classification and endorsement as required.??Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law.??MVR background checks may be conducted by the agency. Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, walking, driving or riding in a car for extended periods of time. While performing the duties of this job the employee is frequently required to talk or hear. The employee frequently use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms. The usual requirements in an office environment may require lifting boxes of supplies, equipment, and occasional adjustments of office furniture. Occasional pushing, pulling, lifting and/or moving up to 25 pounds. Occasional bending or squatting required. Ability to recognize and keep confidential information. Closing Statements?? Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. This job description is subject to change as the needs of the Village and Department change or the requirements of this position change. Closing Statements?? Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. This job description is subject to change as the needs of the organization and Department change or the requirements of this position change.
