Executive Assistant (Miami)

Executive Assistant to Clav — Live-In, Full-Time Location: Miami, FL (Paramount Miami Worldcenter — Downtown Miami) Type: Full-time, live-in position with private accommodations Compensation: Competitive salary housing included (details discussed in interview) About the Role Clav is a content creator and entrepreneur running multiple businesses — a live streaming operation on Kick, a supplement company, an online education community, and a talent management company — all from his base in Downtown Miami. His days are fast, unpredictable, and public-facing, and he needs one person at the center of it all keeping the machine running. This is not a 9-to-5 admin job. It's a right-hand role for someone who wants to operate at the core of a fast-moving creator business: managing the principal's day from morning to night, running point on team coordination, and being the person who makes sure nothing falls through the cracks. You'll live on-site, travel when needed, and have visibility into every part of the operation. What You'll Do Daily Operations & Personal Support Run the morning routine: wake-up, coordinate with the house chef so breakfast and morning supplements are ready on schedule Organize and track daily medication and supplement schedules; prepare and hand off at set times each day Prepare and deliver a printed daily itinerary each morning Pack and prep for all travel (Clav travels frequently, domestic and international) Calendar, Communications & Logistics Own the calendar end-to-end: scheduling, reminders, conflict management, and daily prioritization Manage the work phone: texting and coordinating with team, partners, and contacts on Clav's behalf Book all travel — flights, hotels, ground transport — and build clean itineraries Handle building logistics: daily guest access via the building app, front desk and building calls, deliveries Team Coordination & Reporting Take tasks from the master to-do list and assign each to the right team member (editors, coaches, production, contractors) Check progress throughout the day and send Clav structured hourly status updates Collect end-of-day reports from every team member and consolidate into a single evening summary Flag blockers, chase overdue items, and keep the whole team accountable On-Stream & Production Support Be present during IRL and studio streams to handle live logistics: runs, guest coordination, gear, food, whatever the moment needs Support shoots, events, and collabs as an on-the-ground problem solver Who You Are Experienced in executive assistance, operations, production coordination, or similar high-tempo support roles Extremely organized and detail-obsessed — you catch things before they become problems A strong communicator who can text, call, and coordinate professionally on someone else's behalf Comfortable with task-management and scheduling software (ClickUp/Asana, Google Calendar, etc.) and quick to learn new tools Discreet and trustworthy — you'll handle private information, finances-adjacent logistics, and a public figure's personal life High energy and flexible: this role has long, irregular hours that follow a streamer's schedule, including nights and weekends Able to live on-site in Downtown Miami and travel on short notice Calm under pressure and genuinely enjoy being the person everyone relies on What You Get Private living accommodations at Paramount Miami Worldcenter, one of Miami's premier residential towers Front-row seat inside a multi-business creator operation — content, e-commerce, community, and talent management Direct daily access to the principal and real ownership over how the operation runs Travel opportunities alongside the team Competitive compensation reflecting the scope and hours of the role How to Apply Send the following to [email protected] Resume 2–3 sentences on the most chaotic operation you've personally kept organized Your phone number and earliest available start date Serious applicants only — this role is demanding, and the right person will love that about it.

Customer Funding Desk - Liquidity Associate (New York)

Position Summary The Customer Funding Desk (CFD) Associate will support the Americas Customer Funding Desk in the day-to-day commercial and operational management of the liquidity business. The role is responsible for supporting Business-As-Usual (BAU) activities, coordinating the daily renewal of customer funding transactions, assisting with transaction booking, preparing commercial materials, managing reporting and analytics, supporting client onboarding, and contributing to strategic initiatives across the liquidity business. The Associate will work closely with Sales, Relationship Managers, Operations, Finance, and Product teams to ensure the efficient execution of commercial opportunities and ongoing client activity. This position is designed for a highly organized, analytical, and technology-driven professional who enjoys working in a fast-paced international banking environment. The Associate will partner closely with senior sales professionals and relationship managers while gaining exposure to liquidity products, client management, sales strategy, innovation initiatives, and cross-functional projects throughout BBVA's Corporate & Investment Banking platform. The role provides a structured development path toward promotion to Senior Associate and, over time, increased client-facing responsibilities within the Customer Funding Desk. Key Responsibilities Business Management and Administrative Support Support the Head of Customer Funding Desk in the day-to-day management of the Americas business. Coordinate meetings, internal communications, project follow-up, calendars, and action items across multiple stakeholders. Prepare agendas, meeting materials, minutes, executive summaries, and follow-up communications. Maintain business documentation, procedures, contact lists, shared files, and internal records in an organized and audit-ready manner. Coordinate with Relationship Managers, Product teams, Compliance, Operations, Legal, Finance, and other internal partners. Provide general administrative support appropriate to the Associate level, including travel coordination, expense support, document management, and scheduling. Support the execution of daily operational workflows required to maintain the Customer Funding Desk's commercial activity. Coordinate closely with Operations, Middle Office, and Finance to ensure transactions are booked, settled, and reported correctly. Maintain accurate records of daily renewals, transaction bookings, and outstanding operational items. Reporting and Business Analytics Produce recurring management reports, dashboards, pipeline updates, and key performance indicators. Analyze sales activity, deposit balances, revenues, client trends, and business performance. Develop clear, concise, and executive-ready presentations for senior management and governance forums. Maintain reporting databases and help improve data quality, standardization, and automation. Assist with forecasting, business planning, budgeting, and periodic performance reviews. Sales and Commercial Support Support the day-to-day commercial activities of the Customer Funding Desk, ensuring timely execution of Business-As-Usual (BAU) processes and operational continuity. Coordinate and support the daily renewal of customer funding transactions, ensuring all renewals are processed accurately, on time, and in accordance with internal policies and client requirements. Prepare liquidity proposals, pricing materials, client pitches, and product presentations. Assist with client onboarding documentation and internal approval processes. Coordinate follow-up from client meetings and help track opportunities throughout the commercial pipeline. Conduct market, client, and competitive research to identify commercial opportunities and support business development initiatives. Support the booking of customer funding and liquidity transactions, coordinating with Front Office, Operations, Finance, and other internal stakeholders to ensure timely and accurate execution. Monitor pending transactions, renewals, and operational exceptions, proactively following up to resolve issues and minimize execution risk. Participate in selected client meetings and internal strategy discussions to strengthen commercial, product, and client relationship knowledge. Innovation and AI Enablement Promote the responsible use of Artificial Intelligence tools to improve productivity, research, reporting, documentation, and workflow efficiency. Identify opportunities to automate repetitive administrative and reporting tasks using approved AI and digital solutions. Support innovation initiatives and process improvements within the Customer Funding Desk. Research emerging technologies and best practices applicable to sales, client servicing, analytics, and business management. Help develop dashboards, templates, and workflow enhancements using AI-enabled platforms and data tools. Project Coordination Support regional and global CFD initiatives involving multiple BBVA teams and jurisdictions. Track project deliverables, deadlines, dependencies, and action plans. Prepare status updates and escalate delays or open items when appropriate. Contribute to continuous improvement of team processes, reporting routines, and commercial practices. Qualifications Bachelor's degree in Finance, Economics, Business Administration, Data Analytics, Engineering, or a related field. Approximately 3-4 years of experience in Corporate Banking, Investment Banking, Financial Services, Consulting, business management, or a related analytical role. Experience with reporting, project coordination, administrative support, or commercial support is preferred. Interest in Transaction Banking, liquidity management, treasury products, innovation, or Corporate & Investment Banking. Demonstrated ability to manage multiple priorities and deliver high-quality work in a dynamic environment. Required Skills and Competencies Technical Skills Advanced proficiency in Microsoft Excel, including PivotTables, lookups, advanced formulas, data analysis, and dashboard preparation. Advanced proficiency in Microsoft PowerPoint and the ability to prepare polished, executive-level presentations. Strong reporting, analytical, and data-management skills. Proficiency in Microsoft Word, Outlook, Teams, and other standard productivity tools. Working knowledge of AI platforms such as Microsoft Copilot, ChatGPT, Gemini, Claude, or comparable enterprise-approved tools. Familiarity with Power BI, Tableau, Bloomberg, CRM platforms, or workflow automation tools is a plus. Professional Skills Excellent organizational skills and exceptional attention to detail. Strong analytical, problem-solving, and documentation abilities. Clear and professional written and verbal communication skills. Ability to work independently while collaborating effectively across local and global teams. Strong stakeholder management, follow-up, and execution discipline. High level of discretion, professionalism, accountability, and sound judgment. Curiosity, initiative, adaptability, and a strong willingness to learn new products and technologies. Language Requirements Fluency in English and Spanish, both written and spoken, is required. Preferred Qualifications Exposure to Corporate & Investment Banking products or business lines. Knowledge of liquidity, deposits, cash management, treasury, or funding products. Experience preparing materials for senior executives or client-facing teams. Experience with data visualization, process automation, or digital transformation initiatives. Interest in building a long-term career in liquidity sales, transaction banking, or corporate banking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. With respect to this position in our New York Office, the expected base salary ranges from $100,000 to $130,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. *Employment eligibility to work with BBVA in the U.S. is required as the company will not pursue visa sponsorship for these positions

Remote Sales Agent (Billings)

Remote Sales Agent | PT or FT | Licensing Assistance Included Performance-Based | Daily Pay | Career Growth Opportunity Candidates Must Reside in the U.S. About the Company The Gibbons Group is dedicated to helping individuals and families protect what matters most through simplified issue life insurance solutions with valuable living benefits. We believe success starts with opportunity. Whether you're beginning a new career or looking for a flexible way to build your future, we provide the training, support, and resources to help motivated individuals develop professionally while making a meaningful impact in the lives of others. Position Overview We are seeking motivated individuals to join our team as Remote Sales Agents . This opportunity is ideal for those looking to start or grow a rewarding career in the life insurance industry while enjoying the flexibility of working remotely on a part-time or full-time basis. As a Remote Sales Agent, you will educate clients on life insurance solutions, help them choose coverage that fits their needs, and build lasting relationships through professional service. No prior insurance experience is required—we provide licensing assistance, comprehensive training, and ongoing mentorship to help you succeed. If you are driven, coachable, and excited to build a career with unlimited earning potential, this opportunity offers the tools, support, and flexibility to help you reach your goals. Key Responsibilities Connect with individuals and families to understand their financial protection needs. Educate clients on life insurance products, including simplified issue coverage with valuable living benefits. Build strong, lasting client relationships through professional communication and exceptional service. Guide clients through the application process while providing support and answering questions. Follow up with prospective and existing clients to ensure a positive customer experience. Participate in training, coaching, and professional development to build product knowledge and sales skills. Utilize company-provided tools, systems, and resources to effectively manage daily activities. Maintain professionalism while working independently in a remote environment. Continuously develop your skills and contribute to personal and team success. Qualifications Previous sales, customer service, or relationship-building experience is helpful but not required. No prior insurance experience is necessary—licensing assistance, training, and ongoing support are provided. Strong communication and interpersonal skills with a passion for helping others. Self-motivated, coachable, and eager to learn in a performance-based environment. Ability to work independently while effectively managing your time in a remote setting. Positive attitude with a commitment to personal and professional growth. Comfortable using technology and virtual communication tools. What We Offer Licensing assistance to help you start your career in the life insurance industry. Comprehensive training, mentorship, and ongoing professional development. Flexible remote work with part-time or full-time opportunities. Competitive commission structure with uncapped earning potential. Performance-based incentives and opportunities for career advancement. Access to industry-leading tools, systems, and resources designed to support your success. A collaborative, team-oriented culture focused on growth, integrity, and helping others succeed. Compensation & Business Structure This is a 1099 Independent Contractor opportunity. Compensation is 100% commission-based with uncapped earning potential. Performance-based incentives are available based on individual production and results. Whether you choose to work part-time or full-time , your income is directly tied to your effort, commitment, and personal goals. Agents have the opportunity to build a rewarding career while enjoying the flexibility of managing their own schedule. This opportunity offers the independence of self-employment with the support, training, and resources of an established organization. Our Core Values At The Gibbons Group, our core values guide how we serve our clients, support our agents, and build meaningful relationships. Integrity: We believe in honesty, transparency, and always doing what is right for our clients, agents, and partners. Growth: We are committed to continuous learning, personal development, and helping individuals reach their full potential. Service: We are passionate about helping families find solutions that protect their financial future. Respect: We value every individual and believe in creating an environment where people feel supported and appreciated. Partnership: We believe success is built through teamwork, collaboration, and supporting one another. Why Join The Gibbons Group? At The Gibbons Group, we believe the right opportunity can create lasting personal and professional growth. We are committed to providing motivated individuals with the training, support, and resources needed to build a successful career in the life insurance industry. Whether you are looking for a new career path, a flexible opportunity, or the ability to grow professionally, this role provides the tools and guidance to help you move forward. If you are driven, coachable, and ready to take the next step toward a rewarding career while helping families protect their financial future, we would love the opportunity to connect with you.

Sales Account Executive (Charleston)

Freight Flex is a rapidly growing third-party logistics (3PL) company focused on helping businesses move freight efficiently across the country. Founded in 2021, our team combines industry expertise, technology, and a strong carrier network to provide exceptional transportation solutions to our customers. We're building a high-performing sales organization where ambitious individuals can learn the logistics industry, develop their sales skills, and build a long-term career. What Is a 3PL? A Third-Party Logistics (3PL) company helps businesses manage the transportation and movement of their products. Freight Flex acts as an extension of our customers' businesses by connecting them with trusted carriers, providing transportation expertise and technology, and ensuring freight moves efficiently from origin to destination. The Opportunity Position starts January 4th, 2027. This is an entry-level opportunity designed for recent college graduates who are interested in building a career in sales and logistics. Previous sales experience is not required. We provide the training, tools, and support needed to help you succeed. What You’ll Do: Build and develop relationships with prospective customers through outbound sales efforts. Identify customer transportation needs and provide Freight Flex logistics solutions. Prospect new business through phone calls, email, LinkedIn, and other sales activities. Manage the full sales cycle from prospecting to closing new accounts. Grow customer relationships and identify additional business opportunities. Partner with internal operations and carrier teams to ensure customers receive exceptional service. What We Look For: Excellent communication and interpersonal skills Ability to work independently as well as collaboratively within a team environment Comfortable making outbound phone calls and communicating with prospective customers Self-motivated and goal-oriented Motivated by performance-based compensation Compensation: $45,000–$50,000 base salary 12% commission $75,000–$120,000 first-year earning potential Benefits: Health insurance Dental insurance Vision insurance 401k Company Match 20 Days of Accrued PTO in Your First Year 3 Sick Days 6 Paid Holidays Maternity Parental Leave Life Insurance of 15K provided by Freight Flex Monday–Friday Schedule | 8:00 AM–5:00 PM Smart casual attire Career Growth Opportunities We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.

Robotics & Machine Learning Engineer (New York)

Faction Imaging is building the intelligence that allows robots to autonomously interact with the human body to collect rich medical data. We're looking for a resourceful and hard-working Robotics Machine Learning Engineer to test, evaluate and improve machine learning systems on real robotic platforms. You'll work closely with experienced engineers to design experiments, benchmark new approaches, and improve the performance and reliability of autonomous systems. What We're Looking For Experience operating and testing autonomous robotic systems in a lab environment Experience collecting and analyzing data with statistical methods Experience with common robotics sensing hardware: RGB cameras, depth cameras, force sensors, tracking systems, etc. Experience with real time publish/subscribe communication protocols (e.g. ROS 2) Experience with multi-threading and asynchronous python Experience with modern machine learning methods for robotic control: behavior cloning, reinforcement learning, or related learning methods Extensive experience with the python programming language and related machine learning libraries Experience in autonomous navigation is a major plus Familiarity with real time robotic control systems is a plus Job Details Faction is located in downtown Manhattan, New York City. This is an in-person job requiring significant percentage of your time on-site. Why Faction Faction is tackling a frontier problem in Physical AI: creating robots that can safely perceive and directly interact with the human body. You'll work alongside experienced engineers on real robotic systems and contribute directly to the mission of expanding access to high-quality medical care.

Estate Planning Attorney (Wichita)

A highly respected law firm is seeking an Estate Planning Attorney to join its growing practice. The firm has earned an outstanding reputation for exceptional client service and provides attorneys with the flexibility, support, and resources for long-term success. You will enjoy an exceptionally collaborative environment, flexibility and autonomy in your practice, and the opportunity to do sophisticated estate planning work. What You'll Do Advise individuals, families, and business owners on estate planning strategies. Draft and review wills, trusts, powers of attorney, healthcare directives, and other estate planning documents. Counsel clients on wealth preservation, business succession, charitable giving, and asset protection planning. Assist with trust and estate administration and probate matters as needed. Work closely with colleagues across multiple practice areas to deliver comprehensive legal solutions. Build lasting client relationships and serve as a trusted advisor. What We're Looking For J.D. and bar admission. At least 5 years of experience in estate planning. Excellent communication, drafting, and client relationship skills. An accounting and/or tax background is a plus, but not required. Why This Firm Respected, established law firm with an outstanding reputation. Collaborative, supportive culture with low ego and high professionalism. Meaningful autonomy and flexibility. Sophisticated work and a high-quality client base. Attractive compensation and comprehensive benefits. Excellent long-term career growth opportunities. EOE

Distribution Manager (Des Moines)

Military Leadership Development Program This is a position focused on hiring separating active duty military officers (O-2 or O-3) or recently separated military officers (within 2 years of separation date; prior O-2s or O-3s) for a Leadership Development Program to fill Distribution Center leadership positions. Assistant Distribution Manager (LDP) The Assistant Manager in the Distribution Center is responsible for supporting day-to-day operations within their assigned function. They perform supervisory and management duties in directing the receipt, storage, and shipment of expendable and nonexpendable items in the Distribution Center. · Responsible for hiring, training, salary administration, performance management, coaching, mentoring and corrective actions for direct reports. Collaborate with team members on career development and goal setting. Acts as a champion of a committed and empowering culture within the Distribution Center, working with direct reports and team members on modeling the company’s values. · Plan, monitor and execute staffing schedules and adjust as needed to ensure proper staffing levels that support operational demands and business · Implement continuous improvement efforts by listening to team and customers and implementing root cause solutions. · Identifies and communicates changing trends as identified through analysis; partners with team to develop a work environment that understands and responds to the need for change. · Oversee slotting, efficiency/productivity, and inventory of functional area, partnering closely with the other assistant managers, supervisors, and DC Develops and monitors KPI’s associated with those operations. · Serves as a subject matter expert and works closely with IT, Maintenance, Security, HR and Inventory teams to ensure fluid operations day to day. · Maintains a safe and compliant work environment in accordance with the Food Safety Modernization Act (FSMA) and Occupational Safety and Health Administration (OSHA) regulations, as well as regulatory compliance policies, and quality control practices. Location : Ankeny, IA (Des Moines) Salary: $80-90k with a 20% annual bonus. Can go as high as 200%, (of the 20%), based on company performance. Expectation is a first year W2 over 100k. Full benefits with 401k, medical, dental, PTO. LDP Structure : The Program is a 3-year Program designed for veterans or exiting military service-people. DC Assistant Managers-In-Training will rotate between the DC, Demand Planning or Procurement with approximately 12-18 months in each rotation. Progression: Assistant Warehouse to Warehouse Manager to Region Director. Within that time you can explore other opportunities including Assistant DM, DM, Category Manager, Pricing, Fuel. There are 40K employees working together to provide the best possible experience for customers and employees. The company’s three-year strategic plan demands promotions and opportunities. The current leadership desires to integrate strong military leaders into the organization that can grow and scale with the company's intended growth plan.

Mechanical Engineer (Miami)

Mechanical Engineer Opening | Southeast-based | Miami Ready to take on some of the most ambitious building projects in South Florida? We are working alongside multiple engineering firms across Miami looking to expand their mechanical teams within the rapidly growing MEP field. Why consider this role? Advance the field: Play a role in Miami's continued growth as a hub for healthcare, commercial, and mixed-use development. Challenge yourself: Work on some of the largest-scale and most technically challenging healthcare and commercial projects in the region. Competitive benefits: Positions with strong salaries, offering bonuses, flexible working, and support relocating. Find the right match: We work with multiple firms and can match you with a company that fits your portfolio and career path, and provides a culture and workflow that is compatible with your needs. What we are looking for We have a wide array of roles open for various experience levels, including: PEs, EITs, and engineers without either certification. Engineers currently or previously working in a broad array of industries, including healthcare, commercial, institutional, and mixed-use builds. Engineers interested in transitioning into healthcare or commercial design. Experience working on large-scale healthcare, commercial, institutional, or other complex building projects. Technical ability, ambition, and willingness to learn are a priority over specific experience. Apply today for more information!

Commissioning Manager (Brookfield)

We are currently assisting our client, an industrial manufacturer, with a Commissioning Manager search in the Brookfield, WI area. Responsibilities: Lead commissioning and field service activities, ensuring projects are completed safely, on schedule, and within established budgets. Coordinate field service engineering resources and technician schedules, assigning the appropriate personnel to each project. Manage customer communications throughout commissioning and service projects, providing regular updates on project status, progress, issues, and required actions. Coordinate customer troubleshooting support by phone or remote visual platforms when technicians are unable to respond immediately. Monitor commissioning budgets and communicate additional scope, site conditions, and purchase order modifications to customers as needed. Key Requirements: Bachelor’s degree in engineering from an accredited university Experience in project management, technical support, or field service management, preferably involving industrial equipment Strong problem-solving skills Additional Information: All information will be kept strictly confidential Applications will not be considered without a Resume/Curriculum Vitae which includes contact information Who we are: • JMI Recruiting Services is a third party search firm that strategically partners with our clients to recruit exceptional talent nationwide. Our customers include Fortune 500, private equity firms, and privately held companies. With our proven process, excellent track record, and willingness to outwork the competition, we consistently deliver quantifiable results.

Legal Assistant (Miami)

Legal Assistant Real Estate National Law Firm in Miami is seeking a real estate legal assistant to join their dynamic team! This role is perfect for the legal assistant who is looking to work in a cutting-edge office of one of the nation's fastest growing law firms and assist attorneys in an energetic, fast-paced environment. The Real Estate Legal Assistant plays a critical role in supporting assigned attorneys and practice teams, serving as a highly organized, proactive, and detail-oriented partner in the delivery of legal services. As a trusted member of the team, this role is responsible for coordinating a broad range of client, matter, document, billing, and operational support activities while ensuring exceptional service, accuracy, responsiveness, and professionalism. Job Description: Prepare, revise, format, redline, and proofread a wide range of real estate and transactional documents, including purchase and sale agreements, leases, lease amendments, assignments, estoppel certificates, subordination, non-disturbance and attornment agreements, easements, deeds, affidavits, closing statements, loan documents, entity documents, title and survey materials, due diligence materials, and related correspondence. Maintain closing checklists, signature packets, closing binders, document indexes, executed document sets, and other complex transaction components in compliance with client and firm standards. Transaction & Matter Management Support all aspects of real estate transaction and matter management, including coordination with clients, opposing counsel, title companies, surveyors, lenders, borrowers, landlords, tenants, brokers, consultants, governmental authorities, and other stakeholders regarding acquisitions, dispositions, leasing, financing, development, and related transactions. Assist with the preparation and organization of due diligence materials, title commitments and exception documents, surveys, zoning materials, environmental reports, lease files, financing documents, signature packets, closing deliverables, closing binders, and other matter-related documentation. Monitor transaction deadlines and collaborate with attorneys, paralegals, title companies, surveyors, lenders, brokers, records, and other business professionals to ensure accuracy and timely completion, while coordinating with accounting to request closing invoices as needed. Client & Stakeholder Coordination Serve as a professional and responsive point of coordination for attorneys, clients, opposing counsel, consultants, vendors, internal departments, and other stakeholders. Coordinate client meetings, conference calls, closings, virtual meeting logistics, conference rooms, meal requests, materials, and follow-up items. Support client service by anticipating needs, communicating clearly, protecting confidentiality, and escalating issues appropriately. Calendar & Workflow Management Manage attorney calendars, including meetings, closings, key transaction dates, filing deadlines, reminders, and competing priorities. Use workflow management tools and practice group protocols to prioritize assignments, track status, support coverage, and ensure timely completion of work. Collaborate with attorneys, paralegals, records, accounting, conflicts, and other business professionals to keep matters moving efficiently. Billing, Timekeeping & Matter Administration Enter, revise, review, and release attorney time entries in accordance with firm guidelines and client billing requirements. Coordinate review of proformas and billing documentation with accounting, attorneys, and other stakeholders. Perform initial conflict checks, assist with new matter intake, open and close client matters, prepare engagement documentation, and maintain matter-related administrative records. File & Records Management Create, maintain, organize, and close electronic and hard copy client and administrative files in accordance with firm protocols, including use of the document management system. Maintain organized closing files, executed documents, leases, title materials, surveys, financing documents, and other matter materials to support knowledge management and efficient future access. Apply appropriate document naming, version control, confidentiality, and retention practices. Qualifications: High School Diploma or equivalent required. Minimum of seven (7) years of legal assistant support experience within a law firm environment, with real estate, commercial leasing, acquisition and disposition, finance, development, or other sophisticated transactional experience strongly preferred. Demonstrated experience preparing, revising, redlining, proofreading, and managing complex real estate and transactional documents and correspondence, including experience supporting closings, title and survey review, due diligence, real estate filings and recordings, matter intake, time entry, billing, calendars, travel, and expense processes. Must be detail oriented and have the ability to multi-task and meet deadlines. Competitive salary! Excellent Benefit Package! Similar Job Titles Paralegal Real Estate Legal Assistant Real Estate Real Estate Processor Loan Processor Legal Assistant Commercial Real Estate If you believe you are qualified and would like to learn more about this outstanding position, please send your resume to [email protected] Ref 16929 Legal Search Solutions is a specialized staffing firm focusing on the legal industry. If you're looking for your next great position, please review our other open jobs at https://toplawjobs.com/legal-jobs-miami or click here