Tenant Coordinator (Columbus)
Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you’d like to join a team of dedicated associates in a collaborative work environment where there’s always something exciting happening – think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to company picnics and so much more – you found the right place with CASTO. CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years! BASIC FUNCTION: Act as the liaison between the construction, leasing, property management, development, legal and asset management departments and the tenants from before lease signing through store opening. MAJOR DUTIES AND RESPONSIBILITIES: Create construction estimates for landlord and tenant specific projects as requested by leasing, asset management, and/or development; Develop and create scope of work for landlord and tenant work on specific projects including construction and sign lease exhibits; Assist leasing, legal, development, and asset management related with lease negotiations issues surrounding construction, construction exhibits, sign exhibits and construction schedules on an as requested basis for specific tenant deals; Oversee landlord and tenant design and construction activities. This includes hiring architects, consultants, contractors, subcontractors on landlord work and overseeing tenant design and construction process; Monitor tenant construction activities as needed on all projects as assigned including “As Is” projects to ensure tenants meet opening schedules. Coordinate all necessary utility shutdowns with property management and other tenants. Assist tenant to expedite opening as needed; Act as a General Contractor for projects typically costing under $300,000. This includes coordinating bid documents, obtaining bids, award subcontracts, writing subcontracts, provide assistance and direction to field supervision personnel, track costs versus budget, report variance to asset management, and review and approve all invoices; Review and approve tenant’s construction documents including drawings and specifications and notify tenant of deficiencies and corrections. May require stopping tenant work until plans are approved or corrected; Review and approve tenant’s sign drawings and sign exhibits on assigned projects. Review and coordinate with property managers as needed; Apply for and obtain building permits as required for specific projects related to landlord work. Assist with permitting process for tenant work when requested by tenant; Compare lease exhibits with proposed work and verify that all work is per the signed lease; Monitor all construction including landlord and tenant construction activities to ensure conformance with construction and lease documents. This includes obtaining copies of Certificates of Insurance, building permits, daily follow-up as needed, tenant construction schedules, and coordination of tenant work with property management as needed, etc. for tenant work activities; Initiate date of delivery letters to tenants as required by lease; Maintain landlord and tenant construction status on a daily basis within Salesforce tracking system; Verify a welcome / informational package for new tenants has been sent prior their opening; Verify construction requirements for tenant allowance requests have been completed. Verify lease requirements and initiate paperwork with project coordinator for release of tenant allowance funds QUALIFICATIONS & SKILLS 2-5 years’ experience focused on architecture, interior design, construction, construction management or engineering; Property management experience welcome but not required Good knowledge of commercial retail properties; Good knowledge of commercial and retail construction and the retail construction process; Good knowledge of the retail leasing process and ability to read and understand retail leases. Ability to read and understand site drawings, architectural drawings, construction documents, building codes, and construction contracts; Personal experience managing commercial construction projects and/or general contracting experience beneficial; Ability to multi-task and shift priorities; Excellent verbal and written communication skills; Proficient user of Microsoft Word and Microsoft Excel; Self-motivated; Strong and creative problem solver; Attention to detail is a must WE OFFER: Competitive salary Medical Dental Vision Life 401(k) & 401(k) Match Generous paid time off Annual Reviews Positive Work Environment
