Admin
Admin This Jobot Job is hosted by: Scott Dennis Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $70,000 per year A bit about us: We are seeking a dynamic, detail-oriented, and experienced Admin to join our team in the Construction industry. This role will be integral to our operations, ensuring smooth and efficient administrative processes. Our ideal candidate will have a strong background in data entry, purchase orders, invoicing, and AIA contracts. This is a challenging and rewarding opportunity for the right individual, offering a chance to contribute to the success of our construction projects and work within a collaborative, supportive team. Why join us? 401(k) matching Health insurance Paid time off Bonus opportunities Great Culture Work Life Balance Job Details Responsibilities 1. Managing and maintaining all administrative tasks related to construction projects including data entry, invoicing, and purchase orders. 2. Understanding and executing AIA contracts, ensuring all details are accurate and compliant with industry standards. 3. Coordinating with project managers, suppliers, and contractors to facilitate smooth operations. 4. Creating, updating, and maintaining comprehensive project databases and records. 5. Handling supplier invoices, ensuring they are correctly processed and paid in a timely manner. 6. Preparing, reviewing, and issuing purchase orders in line with project requirements. 7. Assisting in the preparation of regular reports, summaries, and forecasts for senior management. 8. Ensuring all administrative procedures and systems are efficient, up to date, and in line with current regulations and business requirements. 9. Providing general administrative support including drafting correspondence, scheduling appointments, organizing meetings, and maintaining office supplies. 10. Handling sensitive information with utmost confidentiality and integrity. Qualifications To be successful in this role, you will need: 1. A minimum of 5 years of experience in an administrative role in the construction industry. 2. Proficiency in data entry, invoicing, and purchase orders. 3. A solid understanding of AIA contracts. 4. Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively. 5. Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders. 6. Proficiency in Microsoft Office Suite, particularly Excel, and experience with construction management software. 7. High attention to detail and a strong commitment to accuracy. 8. The ability to work independently, as well as part of a team. 9. A proactive approach to problem-solving and the ability to handle unforeseen situations with professionalism. 10. A high school diploma or equivalent; a degree in Business Administration or a relevant field is a plus. If you are a seasoned administrative professional with a passion for the construction industry and a knack for keeping things organized and running smoothly, we would love to hear from you. Apply today! Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
