Communications Coordinator
SUMMARY The Communications Coordinator works with the Director of Communications and Communications Manager to implement the department’s overall media outreach goals and objectives. This includes, but is not limited to, writing and editing press materials, maintaining contact lists, digital media management, assisting with the logistical planning of press conferences and media events, hosting media during visits. The Communications Coordinator is required to professionally interface with various stakeholders including media outlets, partner organizations, PR agencies, and internal staff. This position supports the Communications Department’s efforts to plan and implement the strategic media relations program for the California Science Center’s exhibits and educational programming, expansion projects, IMAX Theater, and Explora Store. QUALIFICATIONS Bachelor’s degree preferred; and a minimum of one to two years of experience in Communications, Public Relations, Journalism, or a related field Experience working for a museum, science center, informal education institution, or nonprofit organization is highly desirable. Proficient in PC and Mac OS, Microsoft Word, Excel, PowerPoint, Dropbox, Outlook, and Slack Excellent writing, editing and proofreading skills with the ability to reflect Science Center voice and style. Writing samples required Effective interpersonal and communication skills with diverse audiences Strong organizational skills and work ethic, and keen attention to detail Demonstrated initiative, excellent follow-through and ability to balance a variety of simultaneous projects to produce results in a fast-paced deadline-oriented environment A passion to learn; and an enthusiastic team player with strong relationship-building skills Adherence to current expectation to work a minimum of four days in the office per week, with flexibility to work additional days on-site as needed to advance projects and priorities Ability to work a 40-hour week required; willingness to work a flexible schedule that may in clude weekends, early mornings, and evenings on occasion MAJOR JOB RESPONSIBILITIES Assist with writing, editing, and designing press materials including press releases, media alerts, calendar listings, invitations, and more Help alert media to upcoming events within an appropriate time frame; collect RSVPs for media events Respond to media inquiries in a timely fashion; assist with the coordination of interviews with spokespeople, help host media on site, arrange parking and credentials in advance for media visiting on weekends Help maintain media contact lists on Cision media database for email campaigns and direct pitching Assist with publicity for exhibits, programs, and IMAX movie openings. Organize office and media coverage archives; maintain photo albums, photo archives, and b-roll storage Help plan and implement media events, including exhibit previews, IMAX screenings and media tours. Maintain event timelines, help coordinate the logistical set-up for press conferences and events, including ordering food and rentals, coordinating additional staff and volunteer help, and working with various internal departments Responsible for content management of press room, press releases, and Communications-related webpages on the Science Center’s website Handle administrative duties including maintaining office supplies and equipment, sorting mail, and processing invoices Perform other duties as assigned
