Executive Assistant
Our client, a well known household appliance company, is seeking a Temporary to Permanent Executive Assistant to support their President of North America and 2 other high level VPs. The candidate is expected to be in the office 5 days a week from 9am-5pm, with flexibility as needed from time to time. About The Role: Provide high degree of administrative support and exceptional customer service to the US Executive Team Coordinate calendars and assists in balancing conflicting priorities Prepare expense reports monthly Manage and coordinate meetings and appointments Provide support with various reports and documents Arrange travel plans in accordance with appropriate budget and policy Submit purchase orders and track receipt of goods Organize and maintain department files in accordance with company record control procedures Maintain department supplies in accordance with company purchase and requisition procedures Create, edit, and design PowerPoint presentation slides for Executive Team members as needed Coordinate Marketing closet (product ordering, inventory, mailings). Meet with outside vendors as instructed by US Executive Team Manage budget for on-site and off-site meetings Seek out and effectively communicate needed information Respond to written and verbal inquiries and requests on own initiative Respond to routine correspondence or draft responses for leader approval Prepare letters, memos, complex reports, type performance reviews, and other forms as requested Provide support with various reports and documents Handle internal and external contacts professionally and in a courteous manner Effectively coordinate meetings and conferences involving the Executive Team Coordinate and set agenda for executive team meetings and functions Ensure appropriate facilities are arranged and manage details for leaders appropriately Create and assemble presentation documents Prepare reports/projects which involve multiple resources/data sources Take and distribute minutes as required Fulfill other duties as required Special projects as needed Relish the opportunities to pick up new activities that fall broadly in the purpose of the role Ability to take initiative to think outside the box and identify opportunities for improvement Identify problems and find solutions About You: HS Diploma or GED required Minimum of 4 years in an Office or Project Management role, preferably 2 years providing executive level support Advanced with Outlook and Microsoft Word Proficient Microsoft Office including Word, Excel, Outlook, and PowerPoint Excellent written and verbal communication Ability to be proactive and to anticipate needs based upon changing circumstances Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders Strong attention to detail and organization Self-starter with the ability to work independently Must be adaptable to a fast paced environment Schedule flexibility including overtime where necessary Strong communication and interpersonal skills Must be enthusiastic and personable Ability to maintain confidentiality Ingenious-empirical, disciplined and a problem solver Attuned-emotionally smart, having positive intent Shrewd-make sound decisions, long-term commercial thinking Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent Compensation: Up to 105K DOE, hourly in line Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
