Administrative Assistant
Milliner Talent Solutions is one of Indiana's finest Accounting, Finance, Human Resources, Administrative and Customer Service staffing and recruiting firms. As specialized recruiters, we conduct searches for every imaginable accounting, finance, human resources, administrative and customer service function at every level. We distinguish ourselves with the one-on-one relationships we develop with everyone we serve. Our past and future growth is as strong as the partnerships we build with our candidates and clients. Our clients are currently seeking experienced Administrative Assistants to support their growing organizational needs. These opportunities are full-time, fully on-site, and may be temporary or temporary to hire. An Administrative Assistant is responsible for providing professional office support through organization, communication, and coordination of daily administrative operations. This role requires strong attention to detail, excellent time management skills, and the ability to multitask in a fast-paced environment. Administrative Assistant Essential Functions: Office Support: Perform general administrative tasks such as answering phones, responding to emails, filing documents, and managing correspondence. Greet visitors, schedule appointments, and maintain a professional and welcoming office environment. Prepare, edit, and distribute documents, reports, and presentations as needed. Coordinate calendars and assist with scheduling meetings and conference calls. Maintain office supplies, order materials, and support office organization. Data Entry and Record Management: Enter, update, and maintain accurate records, spreadsheets, and databases. Process invoices, expense reports, and other basic financial or operational paperwork. Ensure confidential information is handled with discretion and stored appropriately. Organize digital and physical files to support easy retrieval and accuracy. Communication and Coordination: Act as a point of contact for internal staff, clients, vendors, and external partners. Communicate clearly and professionally in writing and verbally. Assist with coordinating company events, team meetings, and department communications. Follow up on pending tasks, communicate deadlines, and ensure timely completion of assigned work. Operational Support: Assist with basic HR, accounting, or operational tasks depending on department needs. Support onboarding activities such as preparing materials, coordinating schedules, or organizing information. Help maintain office equipment and coordinate maintenance or IT requests when needed. Performance and Quality: Manage multiple responsibilities while maintaining accuracy and attention to detail. Meet deadlines and follow established processes to ensure smooth day-to-day operations. Demonstrate professionalism, reliability, and strong customer service in all interactions. Training and Development: Participate in ongoing training to enhance administrative skills and software knowledge. Learn and adapt to new systems, tools, and processes as the organization evolves. Apply feedback from supervisors to improve quality and efficiency. Collaboration: Work closely with team members, leadership, and cross-functional departments to support operational needs. Assist with special projects and provide support during high-volume periods. Communicate issues, needs, or opportunities for process improvement to management. Qualifications: High school diploma or equivalent required; some college or business coursework is preferred. 1 years of experience in administrative support, office coordination, or similar roles. Proficiency with Microsoft Office Suite and basic office equipment. Strong verbal and written communication skills. Excellent organizational, multitasking, and time-management abilities. Ability to maintain confidentiality and handle sensitive information. Professional demeanor, dependability, and strong attention to detail.
