Business Analyst - II (Associate)
ApTask Global Workforce (AGW) is seeking a Business Analyst - II (Associate) with a pharmaceutical company. This is a 9 month contract opportunity. This position is 100% remote. Responsibilities: Responsible for the end-to-end management of content submissions into Veeva PromoMats Prepare materials from the design environment (FIGMA), create PDFs, upload and tag them in PromoMats, and guide them through the review and approval process Actively engage with digital leads and review teams, track progress, update project trackers, and work to eliminate barriers to timely approvals Generate review-ready PDFs from the design environment following internal guidelines Ensure PDFs are accurate, complete, and aligned with approved design and content standards Upload PDFs into Veeva PromoMats as the primary rendition for review Create and/or assign document numbers and apply required document metadata and tags Maintain consistency with internal naming conventions and folder structures Initiate and manage review workflows in PromoMats, routing materials to the appropriate review teams Engage proactively with digital leads and other key stakeholders to confirm requirements, timelines, and readiness for submission Monitor review status and timelines, following up with reviewers as needed to keep materials moving through the process Track and communicate progress to project teams, escalating issues or delays when necessary Update and maintain project trackers with submission status, key dates, owners, and next steps Identify and remove barriers in the submission and review process by partnering with review teams, digital leads, and the Veeva support squad Develop a strong understanding of the organization’s specific PromoMats configuration (custom fields, workflows, naming conventions, document types, and approval rules) Support continuous improvement by flagging recurring issues and suggesting process enhancements Requirements: Bachelor’s degree in Business, Marketing, Communications, Life Sciences, IT, or related field; or equivalent relevant experience Approximately 2–4 years of experience in content operations, marketing operations, digital production, or a similar role Hands-on experience with Veeva PromoMats, including: uploading and managing documents/renditions, initiating and tracking review workflows, applying document metadata, tags, and naming conventions Experience working with PDFs and digital assets from design or content creation environments Desired skills: Experience in a regulated industry (e.g., pharmaceuticals, biotech, healthcare) with exposure to promotional or medical review processes Experience engaging with cross-functional stakeholders such as digital leads, brand teams, and review committees (MLR, PRC, or equivalent) Experience maintaining trackers and status reports for content or project workflows Strong attention to detail and accuracy in document handling, tagging, and numbering Ability to quickly learn and apply system nuances, configurations, and process rules Solid organizational and time-management skills; able to handle multiple submissions at various stages simultaneously Clear and professional communication skills; comfortable engaging with digital leads and cross-functional review teams Proactive problem-solver who can anticipate and remove barriers to keep work moving Comfortable working in structured, process-driven, and compliance-focused environments Pay range: up to $25.61 per hour Only candidates available and ready to work directly as ApTask Global Workforce (AGW) employees will be considered for this position. If you have the described qualifications and are interested in this exciting opportunity, please apply! ApTask Global Workforce (AGW) ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery. Benefits of working with ApTask Global Workforce include: Medical Dental Vision Sick Pay (for applicable states/municipalities) Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website https://www.agwtalent.com/ ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.