Compliance Administrator
Full Time position - Compliance Administrator Summary of Position The Compliance Advocate plays a key role in ensuring a smooth, compliant onboarding experience for all new hires. This position is responsible for managing pre-employment requirements, including onboarding paperwork, background check authorization, adherence to Fair Credit Reporting Act (FCRA) guidelines, I 9 verification and accuracy, and drug/medical screening coordination. The Compliance Advocate partners closely with recruiters and account managers to ensure timely clearance of candidates while maintaining strict compliance with company policies and federal, state, and local regulations. Reports to: Sr. HR Manager, Compliance & Benefits Essential Duties & Responsibilities Facilitate the onboarding of new hires, ensuring accuracy, completeness, and timely submission while adhering to current legally compliant hiring practices and client contractual requirements. Oversee candidate onboarding compliance, including but not limited to drug/background screens, I-9, E-Verify, state specific and/or client specific onboarding documents. Initiate and monitor background checks, ensuring proper candidate authorization and compliance with all FCRA requirements. Manage the adverse action process in accordance with FCRA guidelines, including pre adverse and adverse notifications where applicable. Oversee Form I 9 completion and reverification, ensuring strict accuracy and compliance with USCIS requirements. Coordinate pre employment drug screening, including scheduling, tracking results, and ensuring all testing complies with company and regulatory standards. Partner closely with recruiters and account managers to ensure candidates clear pre-employment requirements quickly and efficiently. Communicate proactively regarding the status of background checks, I 9 completion, and other pre employment tasks to minimize delays. Maintain accurate and organized records of background checks, I 9s, drug screens, and onboarding documentation. Ensure sensitive information is handled confidentially and in accordance with data privacy laws and company policies. Stay current with federal, state, and local employment laws related to background screening, I 9 compliance, drug testing, and other onboarding-related regulations All other duties as assigned. Qualifications At least 1 year of previous experience in HR, compliance, onboarding, or a related administrative role preferred. High school diploma or GED required; Associate degree or a minimum of two (2) years' experience in Human Resources, as an Administrative Assistant, or in a fast-paced customer-service role preferred. Strong understanding of FCRA, I 9 regulations, and general employment compliance (training provided if needed). Proficiency with ATS, VMS, and onboarding systems a plus. Ability to maintain sensitive and confidential information. Ability to communicate effectively (orally and in writing) and influence varied stakeholders. Exceptional attention to detail, problem-solving, and process efficiency skills. Strong technology aptitude and the ability to train others on Nesco technology systems. Working knowledge of HR practices and procedures. Must have excellent problem solving, organizational, interpersonal, and motivational skills. Ability to work in a team or individual setting as when required and adaptable to change. •Ability to manage and handle multiple tasks while simultaneously meeting multiple deadlines. Physical Demands Must be able to remain in a stationary position 50% of the time. Needs to occasionally move about the inside of the office to access file cabinets, office machinery, etc. and bend or stand as necessary. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasionally positions self to move boxes or equipment weighing 25 pounds or less. Frequently communicates with fellow employees, clients, associates, etc. Must be able to perceive objects at a distance and up close. Exempt Status Non-exempt Disclaimer The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain the complete comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Nesco Resource and affiliates provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
