Law Firm Administrator

Job Description Job Description Job Summary We are seeking a dynamic and strategic Law Firm Administrator to lead the operational excellence of our legal practice. In this role, you will oversee daily administrative functions, drive strategic planning initiatives, and foster a collaborative environment that enhances overall firm performance. The ideal candidate will support attorneys with client HR-related projects while also handling general administrative duties, such as answering office phones, processing mail, and assisting with day-to-day firm operations. This role is ideal for the proactive professional passionate about managing complex processes within a legal setting to make a meaningful impact. Responsibilities Manage the firm’s daily operations, including administrative workflows, (billing and payments, coordinating with bookkeeper, managing and paying vendors, etc.) management, and resource allocation to ensure efficiency and compliance. Develop and implement strategic plans that align with the firm’s long-term goals, fostering continuous improvement and innovation. Oversee business development activities, including client relationship management including assisting with client billing inquiries; troubleshooting basic IT and system issues. Identify opportunities for process optimization and implement best practices to streamline workflows and reduce costs. Negotiate vendor contracts and service agreements to secure favorable terms that support operational needs while maintaining high standards of quality; coordinating with vendors to resolve billing discrepancies and challenge improper charges Drive operational excellence through leadership in change management, staff development, and fostering a positive workplace culture. Answer phones, process mail, (scan and upload), clean and stock supply room; monitoring/ordering supplies; billing and accounts receivable; assistance preparing PowerPoints; updating client lists; Assisting with drafting / updating HR documents (for attorney's review); organizing employment files; reviewing timecards for inaccuracies, etc. Not-inclusive list of duties. Skills Strong management skills with proven experience in overseeing complex operations within a legal or professional services environment; Self-starter; deadline-oriented without oversight. Proficiency using PC computer programs to perform daily tasks including Microsoft, adobe, excel, timeslips, QuickBooks, legal calendar system; Attention to detail; strong proof-reading skills; ability to compete tasks within specified timelines; Consistent attendance and ability to multi-task and prioritize. Accountable, honest, hard-working, timely completes tasks. WOULD PREFER candidate with California HR experience. Excellent negotiation skills for vendor contracts, client relations, and internal agreements. Positive attitude Benefits Paid Sick Leave (40 Hours) 1 week unpaid vacation year 1; 1 week paid vacation year 2 Retirement Plan Group Healthcare (PPO plan), with option for employee to add at employee's cost vision, dental or dependents Paid Holidays (approximately 5/year) Free Parking Position Details Five days per week, with hours of approximately 9:00 am-5:30 pm, working eight-hour days

Assistant Chief Medical Dosimetrist

Job Description Job Description Located in Manhattan, The New York Proton Center (NYPC) is one of the most unique and respected clinical partnerships in the world of proton therapy. The collaboration between Memorial Sloan Kettering Cancer Center, Montefiore Medical Center and Mount Sinai Health System brings state of the art proton therapy treatment to the patients of New York and the surrounding areas. Our team at NYPC is comprised of highly motivated, passionate, professional and engaged individuals working together as a dynamic team to deliver an exceptional level of patient care, providing the most advanced proton therapy technology. We offer our employees a competitive compensation and benefits package with flexibility for growth and career advancement. If you meet the criteria and would like to be a part of our collaborative, innovative and patient focused team, please apply with a cover letter and copy of your resume, or CV, to the current opportunity listed below. This position is eligible for a Sign-On Bonus Position Summary: The Assistant Chief Medical Dosimetrist is a key member of the dosimetry leadership team and partners with the Chief Medical Dosimetrist to support clinical and operational oversight of the dosimetry service. This role provides advanced clinical, technical, and supervisory support to ensure the delivery of safe, high-quality, and efficient proton therapy treatment planning. The Assistant Chief Medical Dosimetrist assists with staff recruitment, training, supervision, and ongoing competency assessment of the dosimetry team. The position includes both clinical and educational responsibilities, supporting patient care, staff development, and continuous quality improvement. Working collaboratively with radiation oncologists, medical physicists, and radiation therapists, the Assistant Chief Medical Dosimetrist contributes to the development of high-quality treatment plans and serves as a clinical leader, guiding in accordance with departmental policies, established procedures, and professional practice guidelines. Duties and Responsibilities: Collaborate with the Chief Medical Dosimetrist to oversee dosimetry clinical operations, education and training programs, and research support activities. Provide leadership, mentorship, and guidance to the dosimetry staff in accordance with departmental standards and procedures. Monitor treatment planning tasks and workflows to ensure timely completion and on-schedule patient treatment starts. Provide training and mentorship to junior dosimetrists and new team members. Lead efforts to develop, implement, and refine new treatment planning protocols and quality improvement initiatives. Produce high-quality treatment plans, including all pertinent setup instructions, to ensure accurate and safe delivery of prescribed treatments. Compute dose distributions and generate isodose curves for proton therapy. Participate in complex case care, including patient localization, immobilization procedures, and fabrication of custom treatment devices as needed. Reports any process improvement opportunities to the Director of Medical Physics. Informs Director of Medical Physics of required resources for budgeting purposes. Ensure compliance with all New York Proton Center policies, including privacy and confidentiality requirements under HIPAA regulations. Perform other job-related duties as assigned. Qualifications: Bachelor of Science (BS) degree in physics or related fields required; or graduation from an approved Medical Dosimetry Program through the American Association of Medical Dosimetrists (AAMD). Certification by the Medical Dosimetry Certification Board (MDCB). Five years of recent experience as a Dosimetrist in a Clinical Radiation Therapy Department, or equivalent applicable work experience, is required. A minimum of two years of experience as a senior or lead dosimetrist in a proton radiation therapy department is required. A minimum of five years of proton planning experience is required. Strong oral and written communication skills. Ability to work flexible hours as needed. Ability to manage time and prioritize workflow. Knowledge of Electronic Medical Records and TPS, such as Aria and Eclipse, is preferred. About the Area: New York City is a major metropolitan city and is home to world-renowned cultural offerings. Outdoor attractions include a variety of parks and greenspaces including Central Park, the Brooklyn Botanical Gardens, the Bronx Zoo, and the High Line; multiple waterfronts on the island afford convenient access to scenic activities. Cultural activities abound in Broadway, Madison Square Garden, Lincoln Center, The Metropolitan Museum of Art, and the Museum of Modern Art, Iconic sites include the Statue of Liberty, Empire State Building, Rockefeller Center, Times Square, and the One World Trade Center; championship teams in every major league sport; shopping abounds in SoHo, Fifth Avenue, Chelsea Market, and the Fashion district; and culinary offerings are second to none. The New York Proton Center is well-located for city living and suburb living, with multiple suburbs located 25 minutes from the Center, home to some of the best public-school systems in the country. The salary range and/or hourly rate displayed is a determination of base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. NYPC takes into consideration several factors in making compensation decisions including, but not limited to, skillset, experience and training, licensure and certifications, internal equity and other business and organizational needs. The New York Proton Center (NYPC) strives to maintain a workplace that accepts and appreciates the differences among our employees. The company will not discriminate against any applicant or employee based on age, race, gender, color, religion, national origin, ancestry, disability, marital status, covered veteran status, sexual orientation, gender identity and/or expression, genetic information, status with respect to public assistance or any other characteristic protected by state, federal, or local law.

Bookkeeper Office Manager

Job Description Job Description Roaring Toyz is currently seeking ​a Bookkeeper Office Manager to join our team! You will be responsible for preparing and examining financial records for our company using Quickbooks Enterprise level Desktop software Responsibilities: Reconcile Monthly Bank Accounts Prepare Monthly Sales Tax Reports Compute and record numerical data Check the accuracy of business transactions Perform data entry and administrative duties Qualifications: Previous experience in Quickbooks Enterprise, accounting, finance, or other related fields Ability to prioritize and multitask Strong organizational skills Deadline and detail-oriented Company Description Stephen M. Musco & Company, PA, Certified Public Accountants, was founded in 1989 for the express purpose of serving tax and accounting services small businesses and nonprofits. Our founder, Stephen M. Musco, CPA, MBA, has specific expertise in assisting start up companies and partnerships. He is also well known in the nonprofit sector, having performed numerous nonprofit audits, served on numerous nonprofit boards and written many articles about exempt organizations. Mr. Musco was formerly an adjunct professor at Long Island University and the University of South Florida. Company Description Stephen M. Musco & Company, PA, Certified Public Accountants, was founded in 1989 for the express purpose of serving tax and accounting services small businesses and nonprofits. Our founder, Stephen M. Musco, CPA, MBA, has specific expertise in assisting start up companies and partnerships. He is also well known in the nonprofit sector, having performed numerous nonprofit audits, served on numerous nonprofit boards and written many articles about exempt organizations. Mr. Musco was formerly an adjunct professor at Long Island University and the University of South Florida.

Bookkeeper - Office Manager

Job Description Job Description Our company is currently seeking ​a Bookeeper - Office Manager to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: Manage Accounts Payable, Accounts Receivable, and outsourced Payroll Process Compute and record numerical data Manage Clients prepaid shipping escrow accounts Bank account reconciliations Monthly accrual entries Check the accuracy of business transactions Perform data entry and administrative duties Qualifications: Previous experience in accounting, finance, or other related fields 2 years of Quickbooks Online experience Fundamental knowledge of GAAP Ability to prioritize and multitask Strong organizational skills Deadline and detail-oriented Company Description MDS Fulfillment is a full-service fulfillment services and distribution company located in Milwaukee, WI and Phoenix, AZ. MDS specializes in outsourced product distribution solutions and services. We offer a flexible, wireless Barcode Warehouse Management System (WMS) and 500,000 square feet of modern, high-bay distribution space. Services include warehousing, product distribution, kitting, assembly, packaging, parts distribution, and parts kitting with EDI, FTP, and Internet support. Company Description MDS Fulfillment is a full-service fulfillment services and distribution company located in Milwaukee, WI and Phoenix, AZ. MDS specializes in outsourced product distribution solutions and services. We offer a flexible, wireless Barcode Warehouse Management System (WMS) and 500,000 square feet of modern, high-bay distribution space. Services include warehousing, product distribution, kitting, assembly, packaging, parts distribution, and parts kitting with EDI, FTP, and Internet support.

Director, Legal

Job Description Job Description At AmaWaterways, we believe meaningful careers begin with purpose, passion and a shared commitment to delivering unforgettable experiences. For those who value curiosity, connection and personal enrichment, AmaWaterways offers the opportunity to help craft meaningful river journeys that invite travelers to follow their own current. Built on a foundation of heartfelt hospitality, we treat our guests—and each other—with genuine care, warmth and respect. AmaWaterways fosters a collaborative environment both onboard our ships and across our global network of offices, where team members grow together, support one another and take pride in upholding the high standards and thoughtful service our company is known for. We invite talented, motivated professionals to explore our career opportunities and begin their journey with AmaWaterways today. SUMMARY The Director, Legal serves as the Company’s senior legal leader, responsible for providing strategic, practical, and business-oriented legal counsel across all functions of AmaWaterways. This role oversees corporate governance, commercial contracting, employment matters, regulatory compliance, internal policy governance, and enterprise risk management in support of the Company’s global operations. The Director, Legal partners closely with executive leadership and the People & Talent team to ensure legal risk is proactively managed while enabling growth, operational excellence, and strategic initiatives. This role balances strong legal judgment with commercial pragmatism in a fast-paced, private equity–backed environment. DUTIES AND RESPONSIBILITIES Serve as primary legal advisor to executive leadership and department heads. Oversee all commercial contracting, including vendor agreements, partnership agreements, distribution agreements, charter agreements, and customer-facing terms and conditions. Lead the drafting, review, and governance of AmaWaterways’ internal corporate policies, ensuring alignment with applicable laws, regulatory requirements, and best practices. Partner with the People & Talent team on employee handbook development, workplace policies, and global employment compliance initiatives. Establish and maintain a centralized policy governance framework, including version control, review cycles, and compliance monitoring. Provide guidance on employment matters in partnership with People & Talent, including investigations, terminations, compliance, and risk mitigation. Support corporate governance, board materials, and entity management across domestic and international jurisdictions. Advise on regulatory compliance matters impacting maritime operations, consumer protection, data privacy, and international business practices. Lead legal review of marketing materials, promotional campaigns, and customer communications to mitigate regulatory and reputational risk. Manage disputes, claims, and litigation in coordination with external counsel. Draft, review, and negotiate strategic agreements including technology, distribution, sponsorship, and international commercial contracts. Provide guidance on intellectual property matters, including trademarks and brand protection. Partner with Finance on insurance coverage, risk transfer strategies, and indemnification matters. Manage outside counsel relationships and legal spend effectively. Support M&A activity, due diligence, and integration initiatives as needed. Ensure compliance with applicable federal, state, and international laws and regulations. Perform other legal and strategic initiatives as assigned by executive leadership. SUPERVISORY RESPONSIBILITIES May supervise legal counsel, paralegal, compliance, or policy staff as assigned. Manages external counsel relationships and outside legal resources. Carries out supervisory responsibilities in accordance with organizational policies and applicable laws. QUALIFICATIONS Education: Juris Doctor (J.D.) from an accredited law school required. Licensure: Active member in good standing with at least one U.S. state bar; California bar admission preferred. Experience: Minimum 8–12 years of legal experience, with a combination of law firm and in-house experience preferred. Experience supporting commercial contracting, employment matters, regulatory compliance, and internal policy governance in a multi-state or global organization. Strong drafting and negotiation skills across a broad range of agreements and corporate policies. Experience working in private equity–backed or high-growth environments preferred. Ability to balance legal risk with commercial objectives. Strong business acumen and executive presence. Experience managing litigation and outside counsel relationships. COMPETENCIES Business Judgment – Provides practical, risk-balanced legal advice aligned to business strategy. Commercial Acumen – Understands operational realities and revenue impact. Risk Management – Identifies, mitigates, and proactively manages legal and regulatory risk. Policy Governance – Establishes and maintains clear, compliant, and operationally practical internal policies. Negotiation – Skilled in structuring and closing complex agreements. Integrity & Ethics – Maintains the highest professional and ethical standards. Communication – Clearly translates legal concepts for business leaders. Executive Presence – Operates confidently and effectively with senior leadership and board stakeholders. PHYSICAL DEMANDS AND WORK ENVIRONMENT Frequently required to sit, talk, hear, and use hands and fingers. Occasionally required to stand or walk. Work is typically performed in a professional office environment with moderate noise levels. The employee may occasionally lift or move up to 10 pounds.

Office manager/Bookkeeper

Job Description Job Description Job Title: Sacramento Yacht Club Office Manager/Bookkeeper Overview We are seeking a highly organized, proactive, and customer‐focused Office Manager to support the day‐to‐day operations of our Yacht Club. This role supports members, works with vendors, coordinates events, and manages bookkeeping and administrative functions. The ideal candidate is an independent worker with strong multitasking abilities and excellent communication skills. Key Responsibilities ● Perform all bookkeeping functions, including payables, receivables, reconciliations, and monthly financial reporting ● Answer phones, respond to inquiries, and provide outstanding customer service to members and guests ● Maintain member records and confidential files ● Draft, send, and manage electronic invitations (Evites) and member communications ● Assist with club events, including logistics, vendor coordination (i.e., linen service), and communication between parties ● Work closely with vendors to ensure smooth operations, timely service, and accurate billing ● Prepare and distribute monthly financial and operational reports ● Manage office supplies, equipment, and general administrative operations ● Maintain calendars, track deadlines, and independently manage daily workflow Required Skills & Qualifications ● Advanced proficiency in QuickBooks Desktop (required) ● Strong proficiency in Microsoft products (Outlook, Excel, Word, Teams, SharePoint, and others) ● Excellent communication and interpersonal skills ● Proven ability to multitask and manage competing priorities ● Strong organizational and time‐management skills, with the ability to work independently ● Experience interacting with members, customers, or the public in a professional setting ● Experience working with vendors, contracts, or scheduling preferred ● Prior accounting, bookkeeping and/or office management experience strongly preferred Personal Attributes ● Self‐motivated and able to manage one’s own schedule ● Friendly, approachable, and member‐service oriented ● Detail‐oriented with a high level of accuracy ● Reliable, professional, and adaptable Schedule & Compensation ● Full Time: Monday thru Friday 7:30 a.m. to 4:00 p.m. ● Vacation, Sick and Holiday pay ● Salary Range: $60,000.00 to $65,000.00 depending on qualifications and experience ● Insurance stipend of $700.00 per month ● Retirement benefits after 3 years Testing Requirements: Prospective candidates must demonstrate Excel and QuickBooks Desktop proficiency through tests administered upon completion of a successful interview.

Accounting Clerk / Bookkeeper

Job Description Job Description Job Description Company overview: JDL Packaging is a stable and growing family-owned packaging company that has been in business for over 30 years. JDL prides itself on the great service, products, and pricing we supply to our customers. We are looking for a hands-on, fun-loving, skilled individual, to add value and dependability to our company. WE ARE LOOKING FOR Our perfect candidate is not only someone who has expertise in accounting and bookkeeping (Quickbooks) but also someone who has a great personality and can work directly with the owners to help develop and implement new policies so that our company can continue to grow and succeed. DUTIES AND RESPONSIBILITIES · Overseeing accounting procedures to ensure compliance with regulations · Payroll · Paying/ Entering invoices · Tracking budgets and expenses · Perform financial reporting on a monthly basis: P&L, Balance Sheets, Cash Flow Statement · Inventory management reconciliation · Communicate with Customers in a courteous manner to collect on invoices · QuickBooks Exporting/importing · New Client Set-up · Filing · Payment posting · Bank Deposits · Research/Resolve customer service issues · Recognize revenue · Account for inventory · Generate and analyze monthly financial statements · Manage tax compliance work, financial statement audits · Special projects as required · Help develop and implement policies. · Motivate others, encouraging them to increase both productivity and work quality. · Ensure proper maintenance of documentation to track customer requests and inquiries. · Provides administrative and operational assistance to ensure smooth product delivery to customers. QUALIFICATIONS Professional and friendly telephone manner Strong Quickbooks skills (AR/AP/Bank and CC Reconciliations/sales tax filings etc) HR experience Work quickly and efficiently Ability to work independently as well as part of a team Must be a self-motivated person who likes to stay busy Desired Skills & Experience: Must have previous experience using Quickbooks Minimum 4 years of experience in Accounting Strong Excel knowledge Adobe Illustrator knowledge Bachelor's degree (B.A.) from a four-year College or University is a plus WE ARE LOOKING FOR Our perfect candidate is not only someone who is an expert in accounting and bookkeeping (Quickbooks) but also someone who can work directly with the owners to help develop and implement new policies so that our company can continue to grow and succeed. Company Description JDL Packaging is a stable and growing family-owned packaging company that has been in business for over 33 years. JDL prides itself on the great service, products, and pricing we supply to our customers. The company provides a great, close knit work atmosphere with humor all around the office. We are looking for a hands-on, fun- loving, skilled individual, to add value and dependability to our company. Company Description JDL Packaging is a stable and growing family-owned packaging company that has been in business for over 33 years. JDL prides itself on the great service, products, and pricing we supply to our customers. The company provides a great, close knit work atmosphere with humor all around the office. We are looking for a hands-on, fun- loving, skilled individual, to add value and dependability to our company.

Loan Processor

Job Description Job Description LOOKING FOR PART-TIME TO FULL TIME. NOT A REMOTE JOB! Willing to drive to Whittier, CA daily. We are looking for a HIGH ENERGY, DETAILED and reliable Loan Processor to individual loans. You will undertake an intermediary role between wholesale lenders and our inside team. We are looking for qualified applicants to process loans in a timely manner with outstanding customer service, writing and phone skills. Loan processor duties and responsibilities will include analysis of the loan file from initial opening to drawing loan documents for final docs and everything in between. Responsibilities Perform initial review of the loan file Collect and package the loan file for submission to the underwriter Document the file and reach out to all participants for updated documents (Credit/income/Assets/Insurance/etc.) Obtain loan applications daily Edit application, or input application through Point and download to Automated Underwriting System (Desktop Underwriter) and run credit to obtain pre-approval Document borrower information provided in application Submit file to underwriter for Pre-Approval Notify Loan Originator (Loan Advisor, A-List, or Loan Consultant) regarding prequalification, requirements, and decision (approval, counteroffer, denial) Obtain all conditions required from borrower (i.e. income documentation, assets/bank statements, purchase contract and escrow instructions if purchase transaction) Analyze all forms of income documentation Send preapproval letter to borrower upon request Maintain open communication with the borrower or Loan Originator Skills Be able to work in an office Proven 3-5 year working experience in a loan processor role Good knowledge of Calyx software and MS Office Comprehension of direct/indirect lending procedures In-depth understanding of relevant rules and regulations Excellent communication and sales skills Balance between customer satisfaction orientation and a results driven approach Job Type: Part Time to Full-time as business picks up Company Description We are a Real Estate Firm and Mortgage Company. Please call Elizabeth @ 323-833-1957 or email resume to [email protected] Company Description We are a Real Estate Firm and Mortgage Company. Please call Elizabeth @ 323-833-1957 or email resume to [email protected]