Executive Assistant
Job Title : Executive Assistant (Temporary Assignment) Location: Hybrid, 2 days in office, Boston, MA Duration : 6 months Schedule : Monday - Friday, 8:30AM - 5:00pm Pay Rate: $40 - $42 per hour Position Overview: Our client is seeking an professional and detail-oriented Executive Assistant to provide high-level support to the senior leaders at a global immunology company. This is a temporary, hybrid role based in Boston. Qualified and interested candidates are encouraged to apply today for immediate consideration. Key Accountabilities/Responsibilities: Manage calendars, making appointments and prioritizing sensitive matters Heavy scheduling of internal and external calls and meetings Coordinator and Facilitator of internal and off-site meetings Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Draft and distribute communications to internal and external stakeholders Responsible for agenda building, meeting minutes and follow-up Purchase order requisitions, tracking and payment confirmations Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy Liaise between local and international admin teams Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads Maintain confidentiality and discretion in all aspects of team and company information Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Required Experience and Qualifications: Associates Degree and/or at least 8 years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives Experience working in Concur, Oracle, Workday and Sharepoint Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS) Excellent time management skills and proven ability to meet deadlines Excellent verbal and written communication skills Strong organizational skills and ability to multitask Detail oriented Problem-solving and decision making Proactive, self-directed and works with a sense of urgency Strong Interpersonal skills Excellent presentation and communication skills Boston based, in-office presence averaging 2 days per week Some domestic/international travel may be required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
