Project Administrator/Assistant
DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent. Visit us at https://divihn.com/find-a-job/ to learn more and view our open positions. Please apply or call one of us to learn more For further inquiries regarding the following opportunity, please contact our Talent Specialist, Arun Kumar at (224) 507-1264 or Tenish at (224) 507-1292 Title: Project Administrator/Assistant Duration: 12 Months Location: Newton, NC Working Conditions On site, office-based Light travel may be required May require occasional overtime to meet project deadlines Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered. Description: Department: Project Management / Operations Reports To: Project Manager / Program Manager Job Summary The Project Administrator/Assistant provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget. This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle. Key Responsibilities Provide administrative support to Project Managers and project teams Support internal departments with administrative tasks Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking Schedule meetings, appointments, and manage calendars Assist with interview schedule arrangements and communications with internal recruiting agents Assist with data entry, record-keeping, and database management Coordinate project meetings, prepare agendas, take minutes, and track action items Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts Monitor project timelines and highlight potential risks or delays Communicate project updates to stakeholders as required Support compliance with company policies, procedures, and project standards Assist with procurement processes and vendor coordination Support budget tracking, invoicing, and expense reporting Maintain project filing systems and ensure document version control Handle confidential information with professionalism Perform other administrative duties as assigned Required Skills and Qualifications Diploma or Bachelor's degree in Business Administration, Project Management, Behavioral Psychology, or a related field Proven experience in an administrative or project support role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar) Proven experience in an administrative or office support role Strong organizational and multitasking abilities Excellent written and verbal communication skills High attention to detail and accuracy Ability to work independently and as part of a team Dynamic Collaboration Office Administrator Conflict Resolution Effective Time management Interpersonal skills Preferred Qualifications Familiarity with basic accounting or HR support tasks Customer service experience Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation) Experience working in engineering or corporate project environments Experience using office management software and databases Knowledge of basic budgeting and financial tracking Key Competencies Organization and planning Problem-solving Team collaboration Adaptability Confidentiality and professionalism Time management Professionalism and discretion Reliability Adaptability About us: DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status. MS Project, JIRA, Microsoft Office, Time management, Communication skills, problem-solving
