Accounting Administrator
ACCOUNTING ADMINISTRATOR Full Time American Surveying & Engineering, Ltd is a highly reputable firm of Consulting Surveyors and Engineers with 48 years of experience and three office locations in Chicago, Naperville, and Dixon, Illinois. This position replaces a talented and loyal Accountant in the Dixon Office, who is retiring. She will shadow her replacement for several months to ensure a seamless transition. The position includes working with a team of other finance professionals, who will also assist in the transition. American Surveying & Engineering, Ltd is seeking a detail-oriented and reliable Accounting Administrator to manage the company's daily financial records. The ideal candidate has experience with full-cycle bookkeeping, is highly organized, and can work independently to ensure the accuracy and integrity of our financial data. As a key member of our accounting team, you will provide critical financial information that supports the company's operational and strategic decisions. Responsibilities Record and categorize all daily financial transactions, including sales, purchases, receipts, and payments, in our accounting software. Perform bank and credit card reconciliations monthly to ensure accuracy and resolve any discrepancies promptly. Manage and assist accounts payable and accounts receivable transactions. Process payroll in a timely and accurate manner, including calculating wages, deductions, and tax withholdings. Prepare and file quarterly and annual payroll tax reports. Generate key financial reports, including balance sheets, income statements, and cash flow statements, for management review. Set up all new employees' packages, including insurance, 401 (k), and other benefits. Collaborate with our external accountant to assist with tax preparation and annual financial audits. Maintain an organized and secure system of financial records, both digital and physical, for easy retrieval and compliance. Handle other accounting and administrative tasks as needed to support the company's financial operations. Qualifications Proven bookkeeping experience, with at least two years of experience preferred. Proficiency with accounting software such as QuickBooks, Xero, or other relevant applications. Our firm uses Deltek, and the successful candidate will be fully trained in-house. Strong understanding of basic accounting principles and financial regulations. High school diploma required; an associate's degree in accounting, Finance, or a related field is a plus. Expert-level knowledge of Microsoft Excel, Word, and other office suite software. Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines. Meticulous attention to detail and a commitment to producing accurate work. High level of integrity and discretion when handling sensitive financial information. Strong verbal and written communication skills for interacting with team members, vendors, and clients. Salary and Benefits Excellent Pay is commensurate with skills and experience. The expected salary range is $50,000 or more, based on knowledge and experience. Overtime is not required, but when performed, it is at a one-and-a-half-hourly rate. Full benefit package includes Health Insurance with Blue Cross Blue Shield of Illinois, 401 (k) with aggressive match, Profit Sharing, Short-term and long-term Disability. Dental Insurance and Vision are also available. Year-end Bonus is based on individual and company performance. Send resume and salary history to: [email protected] American Surveying & Engineering, Ltd. is an equal-opportunity employer.
