Office Manager

Job Description Job Description Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Business Manager

Job Description Job Description Job description The Position requires someone who will run and maintain flawless service and operational excellence by leading, developing, and coaching Black Lion Logistics' associates. Leadership qualities, a passion for people, customers, and employees, and outstanding results are the main requirements for the Business Manager position. The ability to enable each team to provide solutions to our customers and achieve Black Lion Logistics' financial goals is an essential skill for a Business Manager. GENERAL DUTIES AND RESPONSIBILITIES : Responsible for the day-to-day operation of the business. Highly involved in implementing the Black Lion Logistics safety and security policies. Regularly spend time building and inspiring high-performing teams by using available tools. Active participation in associates' selection, training, development, retention, and performance management. Responsible for fleet maintenance and daily dispatch. Monitor the team on VEDR and Geotab daily. Then, coach and teach the team, ensuring they have the tools and information to support company goals and perform their jobs. Prioritizing and accomplishing multiple leadership tasks within established timeframes by effectively planning and managing workload, delegating work, and supervising, monitoring, and directing Supervisors, Drivers, and Helpers. Taking ownership of all business controls, including, but not limited to, Standard Operating Procedures, financials, safety, security, scheduling, compliance with state and federal laws, and system management. Customarily and regularly improve all operational and revenue activities to ensure the company exceeds financial and customer experience. Work very closely with the FedEx station Manager. Regularly practice independent judgment, self-management, and adequate decision-making in daily job duties, including Fleet Management, anticipating, and eliminating obstacles for employees to perform their jobs. Organize the evening shift to ensure a successful start to the next day's work. ESSENTIAL FUNCTIONS : Ability to stand and/or move. Consistently maintain attention and concentration for extended periods. Ability to read and interpret documents and instructions from customers, vendors, and other team members. Ability to consistently communicate effectively with customers, vendors, and other team members.

Office Manager

Job Description Job Description Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, maintaining office equipment, scheduling appointments, and assisting with the day-to-day needs of our clients. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain the general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Business Services Office Manager

Job Description Job Description Business Services Office Manager (Part-Time) Location: Pleasanton, CA (On-Site) Company: Olympus College Prep, LLC Industry: Education / Academic Services About Us Olympus College Prep is a premier tutoring, test preparation, and college counseling center dedicated to helping students achieve academic excellence and gain admission to top universities. We pride ourselves on personalized support, high-quality instruction, and strong client relationships. Position Overview We are seeking a highly organized, detail-oriented Office Manager to oversee daily operations, client communications, and administrative systems. This role is critical in ensuring a smooth experience for students, families, and tutors while supporting the company’s growth and operational excellence. Key Responsibilities Operations & Administration Serve as the primary point of contact for all calls, emails, and texts Manage client onboarding, including forms, scheduling, and tutor matching Maintain and update client databases and records Coordinate meetings, events, and internal communications Ensure office organization & scheduling Client Relations Provide exceptional service to students and families Conduct quarterly client satisfaction check-ins Follow up on leads and inquiries promptly Coordinate onboarding and ensure timely tutor-client connections Financial & Systems Management Manage invoicing using QuickBooks and client payments using ADP Track and follow up on outstanding invoices Process payroll and verify employee timecards Maintain accurate financial and administrative records Quality Control & Team Coordination Monitor tutoring quality and ensure session standards are met Track student progress and assist with reporting Coordinate with tutors and internal staff for performance alignment Support marketing efforts by gathering student success content Schedule Monday–Thursday: 2:00 PM – 7:00 PM Sunday: 10:00 AM – 3:00 PM Compensation & Benefits $36.50/hour (after training & probation period at $30/hr) Paid twice monthly Paid vacation and sick leave (per policy) Eligibility for medical, dental, vision, and 401(k) benefits after probation Qualifications Previous administrative, office management, or operations experience preferred Strong organizational skills Excellent written and verbal communication Experience with CRM systems, scheduling tools, or payroll systems (ADP & Quickbooks preferred) Ability to manage multiple priorities in a fast-paced environment High attention to detail and problem-solving skills How to Apply Please submit your resume and a brief cover letter outlining your experience and interest in the role.

Office Manager

Job Description Job Description Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary The Office Manager is responsible for overseeing the daily administrative operations of Rapid Run Logistics LLC. This position ensures efficient office management, supports drivers and dispatch operations, maintains company records, assists with compliance requirements, and helps ensure exceptional customer service for members, facilities, and transportation partners. Responsibilities Administrative Management Manage daily office operations and maintain an organized work environment. Answer incoming phone calls, emails, and messages professionally. Maintain company files, records, and documentation. Prepare reports, letters, forms, and correspondence as requested by management. Schedule meetings, interviews, training sessions, and company events. Driver and Employee Support Assist with driver onboarding and orientation. Maintain employee personnel files and records. Track employee attendance, time-off requests, and scheduling concerns. Coordinate driver training, safety meetings, and compliance requirements. Assist management with employee communications and disciplinary documentation. Transportation Operations Support Work closely with dispatchers to ensure efficient trip coordination. Assist with monitoring daily transportation schedules. Communicate with drivers regarding trip updates, cancellations, and service issues. Help resolve member, facility, and driver concerns in a professional manner. Maintain daily operational reports and transportation records. Compliance and Documentation Monitor vehicle inspection schedules and maintain inspection records. Track vehicle registrations, insurance documents, and licensing requirements. Maintain MTM, Access2Care, and other transportation partner compliance records. Ensure all required employee certifications and training documents remain current. Assist with audits, inspections, and regulatory reviews. Customer Service Serve as a professional point of contact for members, healthcare facilities, and transportation partners. Handle complaints, concerns, and service recovery efforts professionally. Maintain positive relationships with members and business partners. Ensure high standards of customer service are maintained throughout the organization. Fleet Management Support Track vehicle maintenance schedules and service appointments. Maintain vehicle files and fleet records. Monitor fuel receipts and vehicle expense documentation. Assist with fleet expansion projects and vehicle acquisitions. Qualifications High School Diploma or GED required. Associate's Degree or equivalent experience preferred. Previous office management, administrative, transportation, or logistics experience preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office, email systems, and office software. Skills and Competencies Leadership and team coordination. Excellent customer service skills. Attention to detail and accuracy. Strong problem-solving abilities. Time management and organizational skills. Professionalism and confidentiality. Ability to work independently and under pressure. Work Schedule Full-Time Position Monday through Friday, with occasional weekend or after-hours support as needed. Compensation and Benefits Competitive hourly compensation based on experience. Opportunities for advancement and professional development. Ongoing training and support. Rapid Run Logistics LLC is committed to providing safe, reliable, and professional transportation services while maintaining the highest standards of customer care, compliance, and operational excellence. Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Assistant to the Manager

Job Description Job Description About the Role: Join Stanley Steemer Carpet Cleaning of Collier Co., Inc. as an Assistant to the Manager and play a key role in supporting our dynamic team in Naples, FL. This exciting position is perfect for someone who thrives in a fast-paced environment and is passionate about delivering top-notch customer service. Responsibilities: Assist the manager in daily operations and team coordination. Manage scheduling, phone calls, and dispatching of service appointments. Handle customer inquires and ensure client satisfaction. Maintain warehouse inventory levels, order supplies, organize stock as needed. Perform small repairs on equipment as needed. Prepare reports and assist with administrative tasks. Ensure compliance with company policies and safety standards. Contribute to a positive team environment and culture. Requirements: High school diploma or equivalent; further education is a plus. Previous experience in customer service or administrative roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and scheduling software. Ability to work flexible hours, including weekends. Detail-oriented with a proactive approach to problem-solving. Team player with a positive attitude and strong work ethic. Ability to lift up to 50 pounds. About Us: Stanley Steemer Carpet Cleaning of Collier Co., Inc. has been serving the Naples community for over 50 years, providing exceptional cleaning services that customers trust. Our commitment to quality and customer satisfaction makes us a leader in the industry, and our employees enjoy a supportive and rewarding work environment.

Assistant Office Manager

Job Description Job Description We’re a locally owned food distribution company in inner SE Portland, and we’re growing. We’re looking for a reliable, organized, and customer-focused Customer Service/Office Assistant to join our team. This position requires prior office experience, strong computer skills, and polished phone/customer service abilities. You will play a key role in daily operations, supporting customers, sales, and warehouse coordination. Responsibilities Take customer orders by phone and input them accurately into the system Provide professional, friendly customer service on every interaction Handle accounts receivable (A/R) and accounts payable (A/P) tasks Perform data entry and maintain organized, accurate records Coordinate daily with warehouse and sales team Manage general office administration and support daily operations Qualifications Prior office or administrative experience required Strong computer skills are a must (Excel, Word, email) Experience with NECS Entree software is a big plus Excellent phone presence and polished customer service skills Self-starter who can work independently and stay organized Strong attention to detail and ability to multitask Reliable, punctual, and professional Benefits Company-paid health insurance Company-paid disability insurance Dental & vision insurance available 401(k) retirement plan available Paid vacation Monday–Friday schedule (day shift) Family-oriented, team-first culture

Fair Banking Officer

Job Description Job Description The Fair Banking Officer is responsible for developing, implementing, and administering all aspects of American Riviera Bank’s Fair Lending Program with primary responsibility for ensuring adherence to all fair lending and banking laws and regulations and upholding ethical practices within various product lines such as mortgage, small business, auto lending, personal loans, and retail products. Assists in the administration of the Bank’s compliance program. Responds to compliance questions from Bank staff and supports efforts to comply with laws and regulations. Maintains a thorough knowledge of federal and state regulations to assist in researching, preparing, implementing, maintaining, developing, and tracking Bank compliance for new and existing products and services. Implements and maintains monitoring disciplines, escalation, and reporting standards. The Fair Banking Officer advises Executive Management of emerging Fair Lending issues to ensure objectives are maintained. Responsibilities and Expectations: Oversees the Bank’s Fair Lending Policy and Program throughout the organization, serving as the primary point of contact for fair lending and banking matters within the Bank, interacting with Board members, senior leadership, and external auditors/regulators. Develops and implements monitoring routines and procedures for the Fair Lending Program, tailored to each product and/or relevant line of business. This should include ongoing monitoring and testing of exceptions to ensure there are not trends indicating fair lending issues exist as well as identifying exceptions that are routinely granted that should be incorporated into procedures, standards, pricing, policies, etc. Performs analyses to detect potential discrimination such as redlining, steering, and disparities in loan underwriting, pricing, and loss mitigation outcomes. Analyzes Fair Lending data across different product lines to identify trends, risks, and opportunities for improvement. Investigate possible concerns by reviewing samples of loan files and report findings and recommendations in written reports and meetings with stakeholders. Lead and complete fair lending risk assessments and applicable required documentation in the Bank’s fair lending analytics and GRC software. Oversees the monitoring of credit risk, marketing, and pricing models in various lending areas to ensure they are free of discriminatory practices. Responds to Fair Lending and Fair Banking compliance questions from Bank personnel. Ensures organization-wide compliance with Regulation B, HMDA, the Fair Housing Act, UDAAP, state fair lending laws, and other relevant regulations, particularly as they apply to mortgage, small business, auto, personal, and retail credit lending. Provide training and guidance to Bank staff on fair lending practices and policies, with specific focus on various lending products. Prepare and present reports to the Board and senior leadership, highlighting program performance, risks, and achievements in different lending areas. Assists the Compliance Manager and CRO/Community Reinvestment Act (CRA) Officer with emerging compliance issues and consults and guides in establishing controls to mitigate risks. Represents the Bank with a high level of integrity, professionalism, and technical expertise. Adheres to Equity Bank’s Core Values, policies and supports management decisions and goals in a positive, professional manner. Complete file audits to assess the level of compliance with specific regulations, including but not limited to Equal Credit Opportunity Act, Truth-in-Lending Act, Real Estate Settlement Procedures Act, Fair Housing Act, Home Mortgage Disclosure Act, Flood Disaster Protection Act, Fair Lending and USA Patriot Act. The review process includes but is not limited to: Selecting a representative sample of originated and non-originated files for review. Conducting interviews with staff and management regarding standard practices and procedures. Analyze selected files to determine level of compliance with specific laws and regulations. Consolidate issues noted during review and prepare a written report of findings including a summary of overall findings, a list of detailed exceptions and recommendations for improvement. Perform UDAAP marketing compliance reviews. Administer procedures for addressing customer complaints including internal points of contact. Complete Home Mortgage Disclosure Act (HMDA) file audits on closed and non-originated loan files to ensure compliance with Regulation C/HMDA. The review process includes but is not limited to: Perform individual file monitoring. Consolidate issues noted during monitoring reviews and prepare a written report of findings including a summary of overall findings, a list of detailed exceptions and recommendations for improvement. Coordinate efforts with other departments to maintain and prepare the HMDA LAR for annual filing. Assist Management in new product or service initiatives to ensure compliance with applicable laws and regulations prior to implementation. Assist during examinations or audits (both internal and external), including following up on and assisting in resolving cited violated and/or deficiencies. Other responsibilities and duties as assigned. General: Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions. Completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the Bank through outside activities. Comply with all applicable OSHA safety standards, including: Read the workplace safety and health poster at the jobsite. Report hazardous conditions to your supervisor and/or HR Report any job-related injury or illness to your supervisor and/or HR, and seek treatment promptly. Compliance Complies with all bank policies and procedures and all applicable government regulations including, but not limited to: Ensuring products and advertising comply with applicable regulations; Staying current and knowledgeable of all policies, procedures and regulations related to the job functions, and completing all assigned training on time, requesting additional training as needed to be proficient in all job responsibilities; Cooperating with internal and external auditors and bank examiners by providing full cooperation and timely delivery of requested documentation and information; and Reporting concerns about compliance to the CCRO to enable prompt remediation. Complies with Bank policies and procedures relating to the Bank Secrecy Act (BSA), and Anti Money Laundering (AML) and Office of Foreign Asset Control (OFAC) guidance. Report suspicious activity to the BSA Department through a Suspicious Incident Report (SIR). Adheres to privacy and information security policies, and ensure all sensitive internal and external customer information is properly secured and safeguarded. Use secure methods delivering client and/or confidential data by email. Demonstrates knowledge of and adherence to Equal Employment Opportunity (EEO) policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action. Maintains a working knowledge of banking laws and regulations. Maintains a professional level of industry and compliance proficiency by attending banking industry and compliance seminars and subscribing to applicable periodicals. Required Skills & Education: These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines. Bachelor’s degree in law, finance, business administration, or a related field or equivalent related experience of at least 5 years in a compliance role with subject matter expertise in fair lending, including experience with mortgage, small business, auto lending, personal loans, and/or retail credit products. A master’s degree and/or relevant certifications (e.g., CRCM) would be a plus. Comprehensive understanding of fair lending laws including Regulation B, HMDA, Fair Housing Act, UDAAP, and state fair lending laws, as they apply to various lending products. Excellent analytical, organizational, critical thinking, and presentation skills. Proficiency in creating and delivering presentations to various stakeholders. Strong verbal and written communication skills, with experience in interacting with Board members and senior leadership; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone. Proven track record in implementing or significantly contributing to a fair lending program (or equivalent), with specific experience in mortgage, auto, personal, and/or retail credit lending. Good interpersonal skills with the ability to effectively work with individuals and groups at all organization levels; ability to work independently and as part of a team. Ability to take initiative and prioritize tasks; excellent time-management, problem-prevention, and problem-solving skills. Ability to maintain confidentiality of sensitive information. Proficiency in Microsoft office and other Windows-based systems required; and CRA Wiz or QuestSoft (or other fair lending analytic software) preferred. Experience and education in meeting requirements of state and federal banking laws and regulations. Working Conditions & Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will be situated in an office type setting in which he or she is free to move about at will. It may include some minor annoyances such as noise, odors, drafts, etc. The employee in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 20 pounds), driving, carrying, sitting, pulling, walking, standing, squatting, kneeling and reaching. The employee for this position may operate any or all of the following: telephone, cell phone, copy and fax machines, adding machine (calculator), scanner and image systems, personal computer and related printers, or other equipment as directed. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Office Manager Property Managment company

Job Description Job Description About the Role: Join SEDERSON MANAGEMENT CO as an Office Manager and play a pivotal role in our dynamic property management team. This exciting opportunity allows you to showcase your organizational skills while contributing to a thriving company in Kansas City, MO. Responsibilities: Oversee daily office operations and ensure efficient workflow. Manage tenant communications and resolve inquiries in a timely manner. Coordinate property maintenance requests and liaise with service providers. Maintain accurate records Prepare and distribute property reports and documentation. Support leasing efforts by organizing property showings and assisting with tenant applications. Implement office policies and procedures to enhance operational efficiency. Supervise administrative staff and provide training as needed. Requirements: Proven experience as an office manager or in a similar role, preferably in property management. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and property management software. Ability to handle confidential information with discretion. High school diploma required; associate degree or higher preferred. Customer-focused attitude with a problem-solving mindset. Previous supervisory experience is a plus. About Us: SEDERSON MANAGEMENT CO has been a trusted leader in property management since 1983, providing exceptional service to both property owners and tenants. Our commitment to excellence and customer satisfaction has earned us a stellar reputation in Kansas City, making us a great place for employees to thrive and grow.