Executive Assistant
Our client, an investment management firm, is seeking an Executive Assistant to support the Global Business Development and Investor Relations Team. They're seeking an individual who is a strong communicator, and who can remain organized and prioritize effectively in a fast-paced environment. The hours are 9am-5pm, with flexibility to monitor emails after hours. This role is onsite, 5 days per week in Manhattan. Responsibilities: * Provide comprehensive administrative support to an 8-person BDIR team, including calendar, travel, and expense management. * Coordinate internal and external meetings, prepare materials, and manage shifting priorities across stakeholders. * Arrange complex travel logistics, anticipate changes, and ensure smooth execution. * Prepare investor meeting documents, reports, and background materials. * Assist with events such as the Annual General Meeting (AGM) and other investor gatherings. * Serve as a proactive liaison across departments, maintaining professionalism, discretion, and strong judgment. Job Requirements: * 5 years of executive assistant experience in finance or a fast-paced, corporate environment. * Strong calendar, travel, and expense management skills with exceptional attention to detail. * Highly organized, responsive, and comfortable managing competing priorities. * Excellent written and verbal communication skills with strong professional judgment. * Proficiency with Microsoft Office Suite, Google Suite, and Salesforce. * Bachelor's degree preferred; confident, high-energy personality with a "mover and shaker" attitude. Compensation/Benefits: * Up to $120K base salary discretionary bonus * Healthcare coverage & Life Insurance * 401K match up to 4% and retirement savings plan * 10 days PTO in the first year, increasing with tenure Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
