Accounts Payable Clerk
Conwell Associates, Inc. – Accounts Payable Clerk Conwell Associates, Inc. offers management, bookkeeping, and consulting services to homeowners’ associations and condo communities in the greater Puget Sound area of Washington State. However, we are ever expanding our service area. Our goal is to make every client feel as though we are a caring neighbor offering seasoned insight and fresh innovations to eagerly help address any situation. Duties - Promptly and respectfully respond to phone and email directing them as necessary. - Organize and file mail. - Review invoices and compare to contracts. - Obtain or confirm receipt of W9. - Prepare checks, send them to each client’s Board signer weekly, and email copies to the Board. - Forward homeowner requests for reimbursement or invoices without corresponding contracts for Board review, research and respond to questions, compile responses, follow up with and update the parties regularly, and notify the homeowner or contractor accordingly (e.g., with the Board’s approval or denial). - Update vendor info in QuickBooks. - Scan/convert files to PDF, and correctly label and file them. - Compile information for upcoming projects (location, specifications, photos, timelines, etc.). - Send (pre-drafted) requests for proposals (RFP). - Follow up with bidders. - Compare proposals to RFP. - Forward proposals to Board for review, research and respond to questions, follow-up for and compile responses, and report determined action to management. - Compile project information for scheduled projects (ETA, duration, impact, etc.). - For multi-day projects, obtain daily updates from the contractor to email homeowners and Boards. - Obtain project before and after photos from contractors and suggestions for improving future projects as well as review project satisfaction with the Board and any impacted homeowners. - Protect clients’ and company’s values by maintaining information confidentiality. - Twenty-four hours per week during business hours (9am-5pm) on Monday, Tuesday, Wednesday, or Thursday. Eight-hour shifts include a paid ten-minute morning break, half hour lunch, and ten-minute afternoon break. All work is in-office. Skills - Be proficient with Microsoft Word, Excel, Outlook, and Windows as well as Adobe Acrobat and QuickBooks Pro. - Compose letters and emails with proper grammar and punctuation. - Work independently and efficiently (quickly and accurately). Effectively organize time for deadline-oriented tasks. - Comprehend, analyze, interpret, and summarize complex documents. - Creatively solve problems involving several options using analytical and quantitative skills. - Be open to a fast-paced ever-developing environment in which services and processes change (improve) as the company grows. - Keep a clean workspace.
