Senior Administrative Assistant
Senior Administrative Assistant Location: Cedar Rapids, IA Job ID: 72399 Pay Range: $24-28 an hour 12 month contract Job Description Role Overview: We are currently seeking a Senior Administrative Assistant to join our team in Cedar Rapids, IA. This position will be a contract position supporting a Senior Director of Program Management and the Program Management department. This is an onsite position based in Cedar Rapids, Iowa. Job Responsibilities: * Works in a confidential and highly responsive relationship with Senior Director of Program Management. Also provides administrative support to organization leaders and team members. * Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities. * Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars. * Serve as the focal point for coordinating onsite and offsite customer meetings, including all meeting logistics, catering, and site clearance. * Collaborate with other administrative assistants to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts. * Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting. * Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress. * Create and administer directorate Teams / SharePoint sites. * Plan morale events, track and maintain directorate budgets, and assist leaders in determining budget requirements. * May prepare materials for directorate level meetings, All Hands meetings, and Skip Levels. * Interface with personnel from numerous departments and external contacts to exchange information requiring limited interpretation or discussion. * Maintain office supplies, including tracking, ordering, and organizing. * Assist in tasks associated with hiring and onboarding of new employees. * Perform other duties as requested by leadership, including special projects as assigned. * Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes. * Prepares materials for departmental meetings. * Coordinates and executes departmental events. * Coordinates travel for department personnel and assists in expense report preparation. * May track and maintain departmental budgets and assist management in determining budget requirements. * Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities. * Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions. * Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress. * Maintains office supplies for department, including tracking, ordering, and organizing. * Assists in tasks associated with hiring and onboarding of new employees. * Drafts email communications and announcements at an organizational level. * Maintains organization charts and distribution lists. * Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout. * Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity. * Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel. * Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion. * Other administrative tasks, as delegated and requested. Preferred Skills/Experience: * Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and all products. * SAP, Concur, SharePoint experience. * Strong background in customer service. * Event planning experience. * Excellent time management skills and ability to effectively prioritize work. * High-level problem-solving skills and attention to detail. * Excellent verbal and written communication skills. * Self-starter, able to work independently. * Enjoy working as part of a team and able to work well with others. Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices. Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at
