SOP Writer-Bookkeeping
Job Title: Bookkeeper / SOP Writer Anticipated End Date: 8 months contract Location: Phoenix, AZ - Onsite Working Conditions Work is performed in a professional office environment. Requires regular use of computers and document management systems. Requires collaboration with departmental staff to document operational procedures and administrative processes. Position Overview Department of Public Health Office of Business and Finance (OBF) is seeking a highly organized and detail-oriented Bookkeeper / SOP Writer to support administrative operations and the development of standardized documentation. Assist with drafting, editing, organizing, and maintaining Standard Operating Procedures (SOPs) and other internal documentation that support financial, procurement, and operational functions within the department. This position requires excellent writing skills, strong organizational abilities, and advanced computer proficiency to ensure that procedures, workflows, and administrative documentation are clearly written, standardized, and accessible to staff. The Bookkeeper / SOP Writer will work closely with program managers and subject matter experts to translate operational processes into clear, structured documentation that supports consistency, efficiency, and compliance with County policies. Essential Job Tasks Draft, edit, format, and maintain Standard Operating Procedures (SOPs) and other operational documentation for the Office of Business and Finance. Work collaboratively with managers and staff to document operational workflows, administrative processes, and internal procedures. Translate complex business processes into clear, concise, and structured written procedures. Maintain a centralized repository of SOPs, templates, and administrative documentation to ensure accessibility and version control. Review existing documentation for clarity, accuracy, and alignment with departmental and County policies. Organize and maintain electronic files and documentation to ensure proper document management and record retention. Assist with preparation of reports, presentations, and administrative materials as requested. Provide general administrative support to the Office of Business and Finance, including document preparation, scheduling coordination, and records management. Assist with documenting process improvements and updating procedures as operational changes occur. Support preparation and organization of documentation for internal reviews, operational reporting, or audit support when requested. Maintain confidentiality when working with sensitive administrative, financial, or personnel information. Minimum Qualifications Associate’s degree in Business Administration, Finance, Public Administration, Communications, English, or a related field, or an equivalent combination of education and experience. Experience performing administrative support, procedural documentation, technical writing, or policy documentation. Demonstrated ability to produce clear, professional written materials and structured documentation. Knowledge, Skills, and Abilities Writing and Documentation Skills Excellent professional writing and editing skills with the ability to clearly document processes and procedures. Ability to convert operational workflows and administrative processes into clear, concise, and organized written documentation. Strong attention to detail to ensure consistency, accuracy, and formatting across documentation. Organizational Skills Strong organizational and document management skills. Ability to manage multiple assignments, track revisions, and maintain accurate documentation records. Ability to maintain structured filing systems and ensure version control for procedural documents. Computer and Technical Skills Proficiency using the Microsoft Office Suite, including: Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Outlook Ability to create well-formatted documents, templates, and procedural guides using word processing and document formatting tools. Preferred Skills Experience using OnBase document management system. Experience working with CGI Advantage (Advantage) or similar enterprise financial or administrative systems. Familiarity with government or public sector administrative operations, financial processes, or procurement procedures. Experience Required Experience performing administrative support, procedural documentation, technical writing, or policy documentation. Demonstrated ability to produce clear, professional written materials and structured documentation. Experience Preferred Familiarity with government or public sector administrative operations, financial processes, or procurement procedures. Education Required Associate’s degree in Business Administration, Finance, Public Administration, Communications, English, or a related field, or an equivalent combination of education and experience. Education Preferred Associate’s degree in Business Administration, Finance, Public Administration, Communications, English, or a related field, or an equivalent combination of education and experience.
