Litigation Legal Assistant
Job Description Job Description Responsibilities: · Prepare, revise, proofread, format, and distribute legal documents, pleadings, correspondence, and other materials from written drafts, dictation, or templates. · Prepare and file litigation documents in state and federal courts, including electronic filings, tables of contents, tables of authorities, exhibits, and other court-required materials. · Organize, maintain, and manage electronic and paper client files, litigation documents, exhibits, pleadings, binders, and records in accordance with firm policies and procedures. · Monitor litigation deadlines, court filings, docket entries, and case-related activities; coordinate timely submission of documents into the firm's docketing system. · Manage attorneys’ calendars, coordinating travel arrangements, court dates, depositions, client meetings, and other key deadlines and scheduling needs. · Assist with preparation for depositions, hearings, mediations, arbitrations, trials, and other litigation proceedings. · Communicate professionally with clients, attorneys, court personnel, opposing counsel, vendors, and firm personnel while delivering exceptional client service. · Support matter administration by processing new client and matter intake, conflict checks, billing requests, expense reports, check requests, mail, and other administrative tasks. · Enter attorney time, maintain matter information, generate reports, and utilize document management, timekeeping, case management, and workflow systems to support efficient matter management. · Support compliance with court rules, filing requirements, firm policies, and confidentiality standards. · Participate in ongoing training and professional development to enhance technical and administrative skills. · Maintain the highest standards of professionalism, discretion, and confidentiality in all client and firm matters. Qualifications: · High School diploma or equivalent required · 5 years of litigation administrative support experience, preferably supporting multiple attorneys in a law firm, professional services organization, or corporate legal department. · Experience with state and federal court filing procedures, including electronic filing systems. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management, docketing, timekeeping, and case management systems. · Ability to prepare and format complex legal documents, filings, exhibits, and related litigation materials. · Excellent organizational, time management, and project coordination skills with the ability to manage multiple priorities and deadlines. · Exceptional attention to detail and commitment to accuracy. · Strong verbal, written, and interpersonal communication skills with a focus on client service. · Ability to work independently, maintain confidentiality, and function effectively within a collaborative team environment. · Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.