Administrative Assistant
About Stampede Ventures, Inc. Stampede Ventures provides a diverse portfolio of full-service construction, renovation, and civil work to meet the needs of Government and private sector customers. We leverage our experience to provide our customers with the best possible pricing and high-quality service on all projects we perform. Our senior management team has more than 100 years of facility maintenance, repair, renovation and construction experience, primarily serving the U.S. Government. About this position: Administrative Assistant Location – Santa Fe, NM The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via phone or email within ten (10) business days of submittal. Essential Duties & Responsibilities • Contract administration, personnel and subcontractor documentation. • Support SVI staff who are experienced and trained in the appropriate professions associated with cultural resources and have the knowledge, skills, experience, and training in the numerous specialties required to complete cultural monitoring. • Organizing, attending, and documenting meetings, presentations and calls that includes preparing agendas, ensuring appropriate staff attend and providing meeting minutes. Minutes must be prepared and delivered within 3 business days of each event. • Preparing and submitting monthly status reports. The monthly status report shall document all activities conducted under the contract for the prior month, and/or planned for the following month. • Collection, maintenance, and management of the Administrative Record. • Ensuring SVI records the return of all federal property to the customer, including but not limited to Administrative Record, GIS files, all field notes, photographs, maps, and all federally provided tools and equipment. • Organizing and distributing archaeologists and cultural monitors daily reports for monitoring during construction. • Processing expense reports. • Handling documents related to supplemental Class III surveys that include the collection and management of geographic information data. • Collaboration with contractors, Reclamation staff, Tribes, and stakeholders. • Tribal access and data collection agreements. • Other duties assigned by the Senior Project Manager. Required (Minimum Necessary) Qualifications • Education Requirements: Associate or bachelor’s degree in business related field is desirable • Level of Experience Requirements: Experience with local, state, tribal, and federal governments Knowledge, Skills, Abilities, and Other Characteristics • Communication skills: Will be a gatekeeper for multiple SVI staff that work with high volume messages, visitors and or callers. • Time management: Managing SVI staff, projects, time and financial reporting. • Trustworthiness: Will have access to sensitive information, and confidentiality is a must. • Multitasking: Will regularly handle more than one task at a time. • Proficient in written and oral communication at a professional level and able to compose written documentation that is professional, thorough, clear, and precise that requires little to no correction. Proficient using MS Office with a focus on Word and Excel, Adobe Acrobat, email, etc. • Mental and physical ability to work the required hours, in ambient weather conditions, and mobilize around a construction site and office environment. • Proactive and self-motivated. Performs in a professional, responsible manner. Works independently and as a team member and follows industry standards. Demonstrates proficiency at managing time efficiently, working independently, and adhering to schedule. Preferred • None Supervisory Responsibilities • This position will not have supervisory responsibilities. DOT Covered/Safety-Sensitive Role Requirements • This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work Environment The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Physical Setting: Job is primarily performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, and mouse. Is sometimes performed on an active construction site with exposure to all types of weather heat, cold, rain, snow, exposure to dust, dirt and noise. Schedule and Flexibility: Occasional travel may be required. Occasional “off shift” evening/weekend/holiday work may be required. Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations. Other Pertinent Work Details: No Supervisory responsibilities. As a condition of employment, will be required to pass a pre-employment drug screening, as well as periodic random drug screenings, have acceptable reference and background check results. Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.
