Pre-Construction Manager, Estimator
Job Description Job Description Pre-Construction Manager, Estimator Custom Passive House Builder San Jose, CA 95129 $120–$125 / year (DOE) | Full-Time (4-day work week) POSITION OVERVIEW: We are seeking a Pre-Construction Manager who is equal parts Project Engineer, Estimator, and Client-Facing Project Manager. This role sits at the intersection of design, construction, and client engagement — helping bring extraordinary, sustainable homes from concept to groundbreaking You will lead the front-end planning and preconstruction process, collaborating closely with clients, architects, consultants, and internal teams to align vision, scope, and budget. This is a highly analytical and relationship-driven position that requires both technical expertise and exceptional communication skills WE’RE LOOKING FOR SOMEONE WHO IS: Technically savvy and data-driven (Excel, Smartsheet, Bluebeam) Process-oriented and detail-focused, highly organized, and self-motivated Curious, logical, and passionate about design and sustainability A natural collaborator who enjoys client interaction and creative problem-solving KEY RESPONSIBILITIES: Client Project Leadership Serve as the primary client liaison during preconstruction — managing expectations, building trust, and guiding them through decisions Lead project kickoff meetings, site visits, and OAC meetings; prepare agendas and follow-ups Communicate clearly with clients through weekly updates, budget tracking, and milestone planning Preconstruction Planning Estimating Collaborate with estimators and project managers to create accurate cost models, budgets, and value-engineering options Prepare and issue RFPs/RFQs to subcontractors; review and compare bids Work with the design and engineering teams to align drawings, specifications, and constructability Manage project documentation using Smartsheet and Bluebeam for scope tracking, budget, and schedule updates Process Coordination Set up and manage Smartsheet dashboards for project tracking and data management Prepare and issue PCS and Prime Construction Contracts Coordinate with bookkeeping for accurate billing and budget reporting Support continuous improvement of systems, tools, and preconstruction workflows QUALIFICATIONS: Required: Bachelor’s degree in Construction Management, Architecture, Engineering, or related field, or 5 years of experience in the same At least 5 years of experience in preconstruction, estimating, or project engineering (custom home or high-end residential preferred) Advanced proficiency in Excel, Smartsheet, and Bluebeam Strong communication and client relationship skills Preferred: Experience with sustainable building practices (Passive House, Net-Zero, LEED, or similar) Knowledge of Bay Area residential construction markets and subcontractor networks Familiarity with Job Tread, BuilderTrend, or similar project management platforms WHY US: Build a Better Life by Building a Better Way We don’t just build homes — we build a better world. As the Bay Area’s leader in sustainable, net-zero, and Passive House construction, we’re redefining what exceptional homebuilding looks like through design innovation, building science, and environmental responsibility. As a Certified B Corp, we are deeply committed to social equity, sustainability, and long-term positive impact — for our clients, our team, and our planet. With over $50M in backlog and projects booked through 2027, we offer stability, growth, and the chance to make a real difference. Competitive Salary: $ DOE 4-Day Work Week (4/10 schedule): Fridays off (as workload allows) Time Off: 2 weeks PTO (increases with tenure), 5 days sick leave, and 11 paid holidays Benefits: Health, Dental, Vision (50% family premium coverage), Life Insurance, 401(k) with company safe harbor contribution up to 3% of annual salary, revenue sharing bonus plan, FSA Culture: Open-door management, long-term growth, and a collaborative environment where your voice matters Impact: Work with purpose — building high-performance, environmentally responsible homes that inspire and endure Join Us: If you’re passionate about building science, sustainable design, and bringing visionary homes to life — and if you thrive in a culture that values innovation, collaboration, and excellence — we’d love to meet you. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00875
