HR Assistant (Bilingual-Spanish)
SUMMARY OF COMPANY Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is "Faster, Safer, Better". JOB SUMMARY This position provides administrative and clerical support to the Human Resources Department and assists with day-to-day HR operations. This role supports employee onboarding, personnel record maintenance, HRIS data entry, recruiting coordination, employee communications, and other administrative functions while maintaining a high level of confidentiality and professionalism. The HR Assistant serves as a resource to employees and supports HR initiatives that contribute to an efficient and positive workplace environment. WORK SCHEDULE Monday - Friday 8:00am - 5:00pm Location: Houston, Texas Regular attendance and punctuality are required of all employees. BENEFITS • Competitive Salary. • Comprehensive Benefits (medical, dental, vision, life, STD & LTD). • 401(k)/Retirement Savings. • Friendly Work Environment. • Paid-Time off/Holidays. • Career Path Opportunities JOB RESPONSIBILITIES • Provide administrative support to the Human Resources Department. • Assist with employee onboarding activities, including preparing new hire paperwork, scheduling pre-employment requirements, and conduct orientation activities. • Maintain employee records and personnel files in accordance with company policies and record retention requirements. • Perform data entry and updates within the Human Resources Information System (HRIS). • Assist employees with basic HR-related questions and direct more complex inquiries to the appropriate HR team member. • Support recruitment efforts by posting jobs, reviewing applications, scheduling interviews, and communicating with candidates. • Coordinate pre-employment screenings, background checks, drug testing, and onboarding requirements. • Assist with employee communications, engagement initiatives, recognition programs, and company events. • Prepare reports, spreadsheets, presentations, and correspondence as requested. • Assist with maintaining HR forms, documents, policies, and procedures. • Support benefits enrollment activities and open enrollment administration. • Assist with processing personnel actions, employment verifications, and other employee-related documentation. • Order and maintain inventory of office supplies, HR materials, and company merchandise. • Schedule meetings, interviews, and other HR-related activities. • Maintain confidentiality of sensitive employee and company information. • Assist with special projects and other duties as assigned. EXPERIENCE & QUALIFICATIONS • Associate degree in Human Resources, Business Administration, or related field preferred; equivalent combination of education and experience may be considered. • 1-2 years of Human Resources experience. • Knowledge of Human Resources principles, practices, and employment-related documentation preferred. • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Experience working with HRIS systems or data entry systems preferred. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Excellent verbal and written communication skills. • Strong attention to detail and accuracy. • Ability to maintain confidentiality and exercise sound judgment. • Professional, positive, and customer-service-oriented attitude. • Ability to work independently and collaboratively in a fast-paced environment. PREFERRED QUALIFICATIONS • Bilingual (English/Spanish) preferred. • Experience with ADP Workforce Now or similar HRIS systems preferred. • Interest in pursuing a career in Human Resources. CAREER DEVELOPMENT OPPORTUNITY This position is part of the Southwest Shipyard Human Resources Career Path Program and may provide advancement opportunities into Human Resources Coordinator, Human Resources Specialist, Human Resources Generalist, and other Human Resources leadership positions based on performance, experience, and business needs. PHYSICAL / MENTAL REQUIREMENTS The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. In addition, the Employee must also be capable of: • Walking, stepping, climbing, or otherwise moving from one location on the job site to another. • Standing, stooping, kneeling, squatting, reaching, climbing, or sitting for long periods of time. • Repetitive movements by feet, shoulders, arms, wrists, hands, and back in the performance of work. • This position operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees. Employment at Southwest Shipyard, LP is on an "at-will" basis. There is no contract of employment between Southwest Shipyard, L.P., and anyone or all its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by Southwest Shipyard, L.P. Executive. The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees. Employment at Southwest Shipyard, LP is on an "at-will" basis. There is no contract of employment between Southwest Shipyard, L.P., and anyone or all its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by Southwest Shipyard, L.P. Executive. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. EEO Statement Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. Southwest Shipyard, LP participates in the E-Verify Employment Verification Program. Southwest Shipyard, LP is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. As a result, no fee will be paid in the event the candidate is hired by Southwest Shipyard, LP PI8a04f00b606e-3326
