Program Coordinator Senior – Capital Programs Management Group
Program Coordinator Senior – Capital Programs Management Group Arizona State University Campus: Tempe JR116442 End Date: February 7, 2026 Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records. Job Description: The Senior Program Coordinator serves a critical and versatile support role for the Capital Programs Management Group (CPMG) and the Office of the University Architect (OUA) within the Facilities Development & Management (FDM) department. This position is designed to provide flexible operational, administrative, and programmatic support across CPMG / OUA functions, allowing assignment based on departmental needs and individual skill sets. The role supports both (1) department and program operations and (2) capital project–related documentation, compliance, and coordination activities, including sustainability, incentive, and closeout support. The Senior Program Coordinator works closely with project managers, leadership, consultants, contractors, utilities, and internal ASU stakeholders to ensure efficient operations, accurate documentation, and successful delivery of capital programs. Essential Duties Program & Department Operations Support Serve as the primary point of contact for rebate, incentive, and sustainability documentation across assigned capital construction projects. Coordinate and manage the collection, organization, review and submission of construction documentation required for: Utility energy efficiency rebates Renewable energy incentives Federal, state, and local tax incentives Sustainability and performance-based funding programs Work closely with CPMG Project Managers, design teams (A/E firms), contractors, subcontractors, and commissioning agents to ensure documentation requirements are understood and met. Capital Programs & Documentation Support Provide coordination and documentation support for capital construction projects across planning, design, construction, commissioning, and closeout phases. Coordinate the collection, organization, and tracking of project documentation, including closeout materials and compliance records. Support documentation related to energy rebates, utility incentives, tax incentives, and sustainability or performance-based funding programs, as assigned. Serve as a liaison between project managers, design teams, contractors, commissioning agents, utilities, and external agencies to support documentation requirements. Track documentation milestones and deadlines; follow up with project teams to ensure timely completion. Review submitted documentation for completeness, accuracy, and adherence to established processes and requirements. Assist with the preparation and submission of applications, reports, or verification packages related to project documentation or incentives. Maintain organized electronic records within ASU systems, databases, and shared drives. Support audits, verifications, and post-project reviews as needed. Other General & Cross-Functional Duties Maintain and update tracking tools, databases, spreadsheets, and document management systems. Prepare reports, summaries, presentations, and professional correspondence. Proofread and format written materials for accuracy and clarity. Work independently to manage multiple high-priority tasks requiring coordination and follow-through. Exercise judgment in setting priorities within established policies and procedures. Back up other team members to ensure continuity of department operations. Communicate effectively with technical and non-technical stakeholders. DAYS AND SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. Salary range Range $51,500 - $56,500 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona. Desired Qualifications Experience in: Supporting capital construction projects in a higher education, public sector, or large institutional environment. Departmental or program operations, administrative coordination, or business operations support. Coordinating meetings, schedules, and complex activities across multiple stakeholders. Managing documentation, records, and tracking systems Construction project documentation, closeout processes, or compliance tracking. Utility energy efficiency rebates, sustainability programs, or incentive administration. Preparing professional correspondence, reports, and presentations. Processing travel, procurement, and financial transactions in accordance with policies. Using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and document management systems. Demonstrating strong organizational skills, attention to detail, and accountability. Communicating effectively with diverse technical and non-technical stakeholders. Working Environment Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of standing/sitting for varying lengths of time and travel moderate distances to perform work. Must have the ability to coordinate multiple tasks simultaneously and autonomously with a dynamic team of professionals. Exercises judgement within generally designed practices and policies in selecting methods and techniques for obtaining solutions. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Communicate to perform essential functions of the job Work both independently or within a complex structured team. Regular review of completed tasks. Will drive University vehicle. Department Statement: What’s in it for you? Looking for an employer that offers you solid growth opportunities, as well as a culture and work/life balance? ASU offers the following: Flexible work schedules 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff. Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition 12 weeks of paid parental leave following the birth or adoption of a child Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS) Paid time for volunteer and professional development Wellness program for preventative health education and screenings Disability and leave program for income protection Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges ASU Discounts to sports/events along with discounts with ASU partnerships ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts. Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position. This position is located at the Tempe campus Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire. This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks. This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. Driving Requirement: This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment. Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$17502.htmld To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. About Arizona State University Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration. 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