Transfer Specialist
Under general supervision, to serve in a key role on university transfer pathways, including CSU, UC, and independent institutions. Provide individualized student guidance and assist in the coordination of strategic transfer programs and partnerships, and support efforts to increase transfer rates, retention, and completion aligned with institutional goals. Responsibilities Conduct intake interviews, to identify students’ academic goals and transfer timelines; evaluate readiness for university application processes; refer students to appropriate support services, academic counseling, or university representatives as needed. Support the day-to-day operations of the Transfer Center by assisting students with transfer research, university applications and articulation tools (e.g., ASSIST, CSU Apply, UC TAP); explain transfer processes, appeal procedures, and admission-related policies to ensure students make informed decisions. Facilitate group workshops to increase student awareness of transfer opportunities, university admission processes, and support services available through the Transfer Center. Coordinate a range of high-impact Transfer Center events and services including Transfer Fairs, university panels, and the annual Transfer Celebration – to increase student awareness, engagement, and successful transfer outcomes. Support event logistics, communication, and post-event evaluation to ensure alignment with institutional retention, completion, and equity goals. Participate in the recruitment, training, and provision of student workers and short-term workers; provide day-to-day work direction. Maintain partnerships with four-year university representatives; schedule transfer advising appointments; and develop systems to track student engagement with visiting institutions. Compile, analyze, process, report, and interpret a variety of student data; prepare a variety of narrative and statistical reports based on student data; assist in preparing grant proposals to establish funding base; maintain current files and records. Assist in planning transfer visits to four-year universities, including scheduling, logistics, and chaperoning; collaborate with university partners to enhance student engagement during visits. Ensures all travel documentation and event planning comply with District policies, procedures, and safety regulations. Assist in the development of program goals and activities; may support budget monitoring. Support efforts to promote transfer awareness in the classroom by assisting with guest presentations, providing resources, and offering in-class application guidance. Maintain and update the Transfer Center’s resource library, including print and digital materials related to university admissions, articulation agreements, financial aid, and program-specific transfer pathways; ensure resources are current, accessible, and aligned with evolving transfer policies and student needs. May provide clerical assistance when needed. Perform related duties as assigned. Qualifications MINIMUM QUALIFICATIONS Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment. Associate degree and two years of increasingly responsible experience in a related student services program. Knowledge of the objectives and methodologies of programs designed to support educationally and economically disadvantaged student populations. Ability to communicate clearly and effectively, both verbally and in writing. Ability to establish and maintain effective working relationships with faculty, staff, students, administrators, and community partners. Ability to provide accurate and supportive guidance to students regarding transfer goals and related processes. Ability to design and facilitate workshops, deliver engaging presentations, and communicate effectively in group settings using a variety of tools and technologies. Ability to train and direct the work of other employees and student assistants. Ability to keep accurate records and prepare statistical and narrative reports. Demonstrated ability to plan and deliver student-focused events and activities on campus. Ability to operate and manage digital student and program information, systems, and platforms. MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities. DESIRABLE QUALIFICATIONS Possession of a bachelor’s degree from an accredited college or university. Experience working in a community college student services area including, but not limited to, counseling, transfer services, UMOJA, EOPS/CARE, CalWORKs, and DPS – or in university admissions and outreach roles supporting transfer students. In-depth knowledge of evolving CSU, UC, and private institution requirements. Additional Information SPECIAL CONDITIONS Local travel may be required for recruitment and community relations activities. Working hours: Monday, 10:00am - 7:00pm; Tuesday- Friday, 7:30am to 4:30pm. Hours may vary according to assignment. APPLICATION PROCESS Chaffey College utilizes an online electronic application system. The application can be accessed at https://www.schooljobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph. Cover Letter Resume Copy of college level transcripts (Photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service.) CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 17 of the CSEA Salary Schedule, with a starting salary of Step A, $5,068. Excellent benefit package. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
