Senior Paralegal, Securities (Northfield, IL)
Job Summary Medline is seeking a skilled and experienced Senior Paralegal with a primary focus on corporate securities compliance, corporate governance, and public company reporting obligations to join our Legal department. The Senior Paralegal will be part of the Corporate Secretary's Office, working closely with the Compensation, Investor Relations, Accounting, and Finance teams and playing a critical role in the Company’s compliance with Securities laws, Nasdaq listing requirements, and Medline’s governance policies. Job Description MAJOR RESPONSIBILITIES Manage Section 16 compliance, including maintaining Edgar codes, tracking director and officer stock holdings, preparing and filing Forms 3, 4, and 5 through Workiva, and coordinating with compensation and equity teams to ensure accurate disclosure. Lead key aspects of preparation of the Company’s proxy statement and annual meeting of stockholders, including tracking and preparing beneficial ownership disclosure, preparing and managing the Company’s proxy calendar and budget, coordinating with proxy distributor and inspector of elections, and preparing meeting materials (agendas, scripts, rules of conduct, and logistics). Support Board of Directors and Committee operations, including preparing agendas, supporting drafting of minutes and resolutions, compiling meeting materials in Diligent, and maintaining Board minute books and other records. Support insider trading compliance, including tracking pre-clearances and blackout windows, preparing quarterly blackout notices, maintaining records such as special blackout lists and stock trading plans, and identifying and implementing process improvements. Manage quarterly securities compliance activities, including pre-population, distribution, and review of director and officer questionnaires and related party questionnaires, maintaining compliance records, and coordinating with accounting and finance. Assist with preparation and filing of Forms 8-K, 10-Q, 10-K, and registration statements, including gathering and verifying information for public disclosures, coordinating with internal stakeholders and external advisors and counsel, and filing through Workiva. Support responses to audit requests, investor inquiries and information requests, and controls compliance inquiries, including maintaining appropriate records, collaborating with internal teams for timeline and accurate reporting, and effectively communicating with internal and external stakeholders. Maintain corporate records and governance documentation, including charters, bylaws, and governance policies, in corporate records and on the company’s investor relations website. Provide legal support M&A, capital markets, and strategic financing transactions, including data room management, due diligence responses, and assistance with closing documentation. Support broader legal and compliance initiatives, including review of corporate communications and investor materials, conducting governance research and benchmarking, preparing training on governance best practices, and developing and implementing compliance process enhancements. MINIMUM JOB REQUIREMENTS Education Bachelor’s Degree in Paralegal Studies or ABA approved Paralegal Certificate. Work Experience 5 years of substantive experience in a law firm or corporate legal department with a focus on public company securities and corporate governance matters. Knowledge / Skills / Abilities Strong knowledge of SEC reporting requirements, corporate governance practices, and public company compliance. Experience managing Board governance activities, including preparing Board materials, drafting resolutions, and maintaining governance documentation. Proficiency with corporate governance platforms, specifically Workiva, the SEC’s EdgarNext system, and Diligent Boards. Ability to handle confidential and sensitive information with the absolute discretion. Ability to work independently, manage multiple concurrent workstreams, and deliver to deadlines. Excellent judgment, communication, and presentation skills, both verbal and written, including the ability to collaborate with a range of partners. Strong organizational skills, attention to detail, and ability to thrive in a fast-paced environment. Proactive, committed to understanding the industry and the company’s business. Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. The anticipated salary range for this position: $38.25 - $55.50 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here . For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here . Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
