Construction Projects Coordinator
The Construction Projects Coordinator oversees and coordinates construction projects (planning/design, construction, renovations, utilities, administration, etc.) for the Light Rail Project and other HRT capital/construction projects. Essential Job Functions: (Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.) Provides management and technical support to Chief Engineering and Facilities Officer, as needed, for all LRT projects and other projects as required. Serves as a liaison between City and Hampton Roads Transit (HRT) for light rail project, and works with HRT LRT staff, city officials and LRT contractors to coordinate the project construction. Administers and coordinates design and construction contracts/projects by scheduling design review meetings, providing design documents for technical reviews, developing and compiling design review comments, maintaining project status reports, preparing cost estimates, and conducting field investigations. Provides architectural/engineering and project management services for the LRT project and other construction projects as requested. Review engineering plans and specifications. Manages the construction administration for LRT and other construction projects to include procurement of professional services, contract monitoring, negotiating contract changes, reviewing, and approving invoices. Develops and provides various reports to the LRT construction staff. Participates in Rail Activation activities, attends activation meetings, and represents HRT in various local and state meetings and events, on an as needed basis. Assists in the overall management of LRT public relations activities by providing public information, receiving citizen inquiries and complaints, investigating problems, developing solutions, participating in public meetings, providing status reports, attending inter and intra departmental meetings, and serving on committees. Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures. Performs all other duties as assigned. Initially, primary duties will be centered around LRT construction, providing support to the Chief Engineering and Facilities Officer. Provide guidance and recommendations to the Resident Engineers and Construction Inspectors to ensure compliance with HRT, State and Local construction specifications and standards. Provide guidance and recommendations to the Engineering Design staff to ensure compliance with HRT, State and Local design and construction standards. Coordinate and provide recommendations on project design and construction changes and/or modifications with the City of Norfolk. Coordinate and provide recommendation on private utility relocations between the Private Utility, HRT, and the City. Monitor progress of the construction of the project and provide written or verbal reports on status. Provide guidance on project scheduling of the general contractors and their subcontractors as wells as private utilities to ensure completion of project on time and within budget. Coordinate the installation of Private Utilities services to HRT facilities. Review all change notices and change orders to ensure that they follow the policy and construction standards of both the City and HRT. Coordinate site plan review and comments of new contract packages submitted by HRT to the City. Attend public meetings to assist HRT Public Involvement with questions related to the design and construction of the project. Attend meetings between HRT and the City or other outside agencies to provide input and guidance on design and construction practices involved in building the project. Meet with residents or businesses individually to answer questions about construction of the project. Resolve design or construction conflicts between the City and HRT. Required Knowledge, Abilities and Skills Essential to Job Functions: Requires knowledge of mapping programs (GIS), AutoCAD, and other desktop programs (Access, Excel, Word, Power Point) for creation of maps, presentations, and charts. Must be able to read, write, and understand technical diagrams, schematics, and verbal/written instruction; must have strong mathematical skill. Must have experience with preparing technical reports. Must have public speaking skills for interacting with citizens, consultants, public officials and for making community presentations. Requires ability to establish and maintain effective working relationships with others. Requires the ability to communicate effectively both orally and in writing. Required Software Knowledge and Skills essential to Job Functions: Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated. Software applications: Access, Excel, Word, Power Point, GIS, AutoCAD Safety Responsibility: Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Ensure all employees and contractors are properly trained and understand all rules, safety policies, and procedures to perform their work functions safely. Promote safety awareness by attending safety committee meetings and adhering to all safety procedures and policies. Actively conduct workplace hazard analyses for all employees to maintain a safe work environment. Encourage employee safety reporting program and communication of hazards to the Safety Department. Responsible for the timely mitigation of all unacceptable and undesirable safety risks. Accountable for safety performance within their functional area and achieving the agency’s safety goals. Training and/or Education: Bachelor’s degree or equivalent experience in construction management, engineering, project management, or architecture. Required Experience: Must have significant experience in a lead role in managing the design and construction of a large-sized, complex project. Licenses or Certificates: Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence). Special Requirements: This position is classified as non-essential personnel. Must be able to pass federal government background screening process for local military installation access. FLSA Status: Exempt Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Unusual Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Work requires attendance at after hour's meetings and possibly occasional overnight travel.
