Logistics

Architectural Office Manager

Job Description Job Description Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Social media Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills Architectural degree if prefered

  • Los Angeles, CA

  • no content

Vet Hospital Practice Manager

Job Description Job Description Key Responsibilities: Administrative & Operational Oversight Manage day-to-day hospital operations, including staffing, scheduling, inventory, vendor management, and facility maintenance Develop and implement hospital policies and standard operating procedures (SOPs) Ensure compliance with all applicable California Veterinary Medical Board, Cal/OSHA, and labor law regulations Oversee inventory ordering and cost control measures Supervise facility cleanliness and equipment functionality Financial Management Manage budgeting, payroll, and financial reporting Work with accountants and bookkeepers on monthly reconciliations and tax filings Human Resources Oversee recruitment, onboarding, training, and performance management for all staff Maintain legally compliant employee records and ensure adherence to California labor law (meal breaks, rest periods, wage statements, etc.) Foster a positive and respectful workplace culture Conduct staff meetings and training initiatives Client Service & Marketing Maintain excellent client service standards and resolve escalated client concerns Support community outreach, social media, and local marketing initiatives Build and maintain positive relationships with clients and the community Minimum Requirements: 3 years of experience in veterinary management, hospital administration, or multi-site practice coordination Strong leadership and team-building skills Working knowledge of California labor regulations and OSHA safety standards Proficiency in veterinary software, Idexx Ne,o and Microsoft Office Excellent written and verbal communication skills Ability to manage budgets, scheduling, and conflict resolution Strong organizational and multitasking abilities Benefits: Competitive salary and performance bonuses Medical, dental, and vision insurance 401(k) Paid time off and sick leave Employee pet care discounts

  • San Francisco, CA

  • no content

Office Manager

Job Description Job Description Bedford Auto | Evansville, IN Bedford Auto is a premier automotive destination in Evansville, and we are looking for a highly organized, proactive, and detail-oriented Office Manager to keep our gears turning. As the backbone of our administrative operations, you will ensure our dealership runs smoothly, our records are impeccable, and our team is supported. If you thrive in a fast-paced environment and have a knack for balancing financial accuracy with top-tier customer service, we want to hear from you. Key Responsibilities Financial Oversight: Manage accounts payable/receivable, process payroll, and handle daily bank deposits. Title & Licensing: Oversee the processing of vehicle titles, registrations, and lien payoffs with accuracy and speed. HR & Onboarding: Assist in maintaining employee records, managing benefits administration, and welcoming new hires to the Bedford team. Reporting: Prepare monthly financial statements and sales reports for dealership leadership. Office Operations: Maintain office supplies, manage vendor relationships, and ensure all administrative equipment is functional. Compliance: Ensure all dealership transactions comply with Indiana state regulations and internal auditing standards. Qualifications & Skills Experience: Minimum of 2–5 years in office management or senior bookkeeping, preferably within the automotive industry. Software Proficiency: Expert-level knowledge of Microsoft Excel and accounting software (experience with CDK Global or Dealertrack is a major plus). Detail-Oriented: A "eagle eye" for discrepancies in financial documents and title paperwork. Communication: Strong verbal and written skills; ability to interface professionally with customers, lenders, and staff. Education: High School Diploma required; Associate’s or Bachelor’s degree in Business Administration or Accounting preferred.

  • Henderson, KY

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Litigation Paralegal

Job Description Job Description Beacon Hill Legal is seeking an experienced Litigation Paralegal to join a respected law firm with a strong litigation practice in Houston, TX. As the Litigation Paralegal, you will support attorneys throughout all phases of complex litigation playing a critical part in case management, trial preparation, and discovery. This opportunity is full-time, direct hire, and hybrid (3 days on-site, 2 days remote). Responsibilities Support attorneys through all stages of litigation, from pre‑claim investigation through trial and appeal Manage litigation calendars, deadlines, hearings, and court appearances Draft and file court documents, including motions, deposition notices, subpoenas, and related pleadings Organize and maintain physical and electronic case files, litigation databases, and trial materials Conduct legal research; assist with document production, cite‑checking, and proofreading Provide deposition and trial support, including witness files, exhibit lists, and trial logistics Manage eDiscovery functions, including ESI protocols, Relativity databases, document review, and production Maintain deposition and trial databases and support pre‑trial and post‑trial briefing Qualifications Bachelor's degree with ABA‑approved paralegal certification or Associate's/Bachelor's degree in Paralegal Studies preferred Minimum of 5 years' experience as a Litigation Paralegal in a law firm or corporate legal department; insurance defense and/or commerical litigation experience is required Proven ability to support matters across all phases of litigation, from pre‑trial through post‑trial, in a fast‑paced environment Strong knowledge of federal and state court procedures, litigation rules, AAA arbitration, and e‑filing protocols Exceptional attention to detail with strong organizational, analytical, and proofreading skills, paired with effective communication, sound discretion in handling sensitive information, and the ability to thrive under tight deadlines This role offers competitive compensation, a comprehensive benefits package, and support for ongoing professional development. If you are seeking to join a collaborative environment with opportunities for long‑term growth, we encourage you to apply! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

  • Houston, TX

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Sales Representative Entry Level

Job Description Job Description Sales Representative | Immediate Entry Level Opportunity! Are you naturally outgoing, energized by competition, and thrive in environments where you connect with new people daily? We're seeking enthusiastic individuals to join our dynamic team as Sales Representatives, where your charisma and competitive personality can drive your success! Why You'll Love Working Here: Competitive pay structure with high earning potential. A combination of hourly, commission, and bonuses. Collaborative environment focused on personal and professional growth. Ongoing training, mentorship, and career advancement opportunities. A vibrant, supportive team culture that celebrates achievements and rewards performance. What You'll Do: Engage directly with customers, providing personalized wireless and cellular consultative solutions. Build and nurture relationships through face-to-face interactions and targeted outreach. Thrive in a team-focused yet competitive atmosphere, driven by goals and incentives. Continuously develop your skills through our comprehensive training and mentorship programs. Who You Are: Outgoing, personable, and energized by human interactions. Driven by competition, results-oriented, and self-motivated. Passionate about delivering exceptional customer experiences. Excellent communicator with strong interpersonal skills. Company Description Our company thrives on a culture of innovation, integrity, and continuous learning. We believe that by developing strong leaders within our organization, we can create lasting impact for our clients and employees. Whether you’re a business looking to boost sales or an aspiring professional eager to grow, we are committed to helping you achieve your goals and reach new heights. Company Description Our company thrives on a culture of innovation, integrity, and continuous learning. We believe that by developing strong leaders within our organization, we can create lasting impact for our clients and employees. Whether you’re a business looking to boost sales or an aspiring professional eager to grow, we are committed to helping you achieve your goals and reach new heights.

  • Pittsburgh, PA

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Construction Estimator

Job Description Job Description AC Infinity Construction LLC is seeking an experienced Estimator to join our growing in-office team immediately. This is an excellent opportunity for a driven construction professional with a strong background in federal, state, municipal, and local public works estimating . The ideal candidate will bring hands-on field knowledge, strong bid management capabilities, and proven success in delivering competitive and compliant estimates for government projects Key Responsibilities Prepare detailed cost estimates for federal, local government, and public works projects Review plans, specifications, bid packages, and contract documents Ensure compliance with federal, state, and local bid regulations, procurement requirements, and documentation standards Coordinate with project management and field teams to verify that active projects are tracking within awarded bid budgets Manage and prioritize multiple bids simultaneously while meeting strict submission deadlines Solicit and analyze subcontractor and vendor pricing Build and maintain strong relationships with clients, subcontractors, suppliers, and vendors Participate in pre-bid meetings, site visits, and scope reviews Support post-award budget handoff to operations and project teams Work closely with existing office and field team members to strengthen estimating accuracy and execution alignment Qualifications Proven experience estimating federal and local government construction projects Strong knowledge of government procurement regulations, public bid laws, Davis-Bacon, prevailing wage, certified payroll, bonding, and required bid documentation Demonstrated field experience with a proven work history in construction execution Ability to analyze drawings, specifications, and Division 01 requirements Experience coordinating estimates against real-time project cost performance Strong communication and organizational skills Ability to work collaboratively in a team-oriented office environment Experience handling multiple pursuits across different agencies and jurisdictions Proficiency in estimating software and Microsoft Office Suite Strong subcontractor outreach and vendor negotiation skills

  • Boonton, NJ

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Executive Assistant / Office Manager

Job Description Job Description Job Title: Executive Assistant / Office Manager Job Summary We are seeking a highly proactive Executive Assistant / Office Manager to serve as a trusted partner to senior leadership, while owning and optimizing day-to-day office operations. This role requires strong judgment, operational excellence, and the ability to anticipate needs, solve problems, and drive execution. The ideal candidate is resourceful, highly organized, and thrives in a fast-paced environment. Key Responsibilities Executive Assistant Provide high-level administrative support to senior leadership Own and manage executive calendars, including prioritization, scheduling strategy, and optimization of leadership time Coordinate executive travel, including flights, accommodation, and detailed itineraries Manage executive logistics such as restaurant reservations, meetings, and offsite coordination Maintain awareness of executive preferences (e.g., lunch, dinner, scheduling habits) to ensure seamless daily support Support leadership in managing team priorities and organizational cadence Act as a liaison for internal teams, external partners, and key stakeholders Manage and reconcile expense reports and executive reimbursements Anticipate needs, identify gaps, and proactively solve problems Handle highly confidential and sensitive information with discretion Office Management & Operations Own and oversee all day-to-day office operations, ensuring a seamless and professional environment Develop, implement, and improve office processes, systems, and workflows Manage office supplies, snacks, inventory, and general upkeep Coordinate daily catered lunch program, including vendor selection, ordering, setup, and cleanup Coordinate with vendors and building management for maintenance, services, and office needs Oversee office budget for supplies, meals, and events; track expenses and optimize spending Coordinate mail, deliveries, shipping, and overall office logistics Ensure cleanliness and organization of shared spaces and coordinate with cleaning services Support in-office needs such as workspace setup, equipment coordination, and troubleshooting Coordinate logistics for company gatherings and team outings, including budgeting, vendor selection, and execution Lead and execute additional projects and responsibilities as needed to support leadership and business operations Support HR administrative functions, including interview and onboarding scheduling, background checks, and other new hire support Qualifications 3 years of experience supporting senior executives and/or managing office operations Proven ability to operate independently and make decisions with minimal guidance Exceptional organizational, prioritization, and multitasking skills Strong written and verbal communication skills High level of professionalism, discretion, and sound judgment Experience managing vendors, budgets, and office operations Proficiency in Microsoft Office Preferred Skills Experience supporting C-level executives Strong operational mindset with process improvement experience Ability to manage competing priorities in a fast-paced environment Company Description JM Bullion is one of the largest online retailers of precious metals. Since our founding we have become an industry leader and continue to exceed expectations through our performance and award-winning customer service. Our corporate headquarters is in Dallas, Texas. We rank among the fastest-growing specialty internet businesses. We have been repeatedly voted as one of the nation’s Great Places to Work. Company Description JM Bullion is one of the largest online retailers of precious metals. Since our founding we have become an industry leader and continue to exceed expectations through our performance and award-winning customer service. Our corporate headquarters is in Dallas, Texas. We rank among the fastest-growing specialty internet businesses. We have been repeatedly voted as one of the nation’s Great Places to Work.

  • Dallas, TX

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Property Manager

Job Description Job Description Penn Apartment Staffing has openings for Property Manager positions! Our recruiters are currently scheduling interviews to fill these roles. We are seeking leasing professionals with expertise in apartment leasing to fulfill temporary and temp-to-hire opportunities within the multi-family industry. JOB DESCRIPTION: As the Property Manager, you are responsible for the overall operational efficiency of the community and staff. The Property Manager ensures the asset exceeds occupancy and financial targets, prospect and resident satisfaction, team leadership and development, vendor relations, and overall aesthetic of the community. Works with the support of the Regional Manager and leadership to drive occupancy and renewals, revenue, resident satisfaction, and ensure that community maintains optimal performance. Responsible for oversight in tracking and updating move-in and move-outs, ensuring that work is completed within 7 days of move-out. Acts when needed to ensure that targets are met or exceeded. Tour prospects around the community, giving special attention to features/amenities offered, available floorplans, information about the area, resident events, etc. Once in the model, highlight significant details about the unit (appliances, upgraded finishes, textures used, etc.). Be a resource for residents by displaying a welcoming and engaging attitude. Taking time to understand and resolve issues, etc. Works with compliance department and leadership to ensure community remains compliant and inspection ready. Ensure financial targets are achieved through controlled expenditures and assertive collection efforts. Meet with potential vendors and maintain current vendor relationships. Obtain proposals for out of warranty work. Responsible for developing community budget, running financial reports, explaining delinquencies and/or variances, reforecasting, etc. Works in partnership with maintenance to delegate and track work order completion; reporting and notating any delays. Responsible for overall collection and eviction process, ensuring that policies and procedures are followed completely. Why Join Us? Register with Penn Apartment Staffing and be the first to hear about available positions in the apartment industry! Competitive pay Flexible work opportunities for Part Time & Full Time We’re here to connect you with immediate work opportunities APARTMENT JOBS: Leasing Consultant Leasing Manager Assistant Property Manager Property Manager Ready to Apply? Visit our website at www.PennApartmentStaffing.com/Jobs to learn more and submit your application today! Penn Apartment Staffing locations: Austin, Texas: 512-714-3901 Dallas & Fort Worth, Texas: 972-426-7070 Houston, Texas: 713-682-0700 San Antonio, Texas: 830-701-0160 Company Description Penn Apartment Staffing specializes in providing tailored staffing solutions for the apartment industry, focusing on both office and maintenance positions. By joining our team, you’ll gain immediate access to job opportunities and have the chance to connect with hiring managers who need to fill their open roles. Our dedicated Staffing Coordinators work closely with you to align opportunities with your career goals, ensuring you find the perfect fit for your next role. Start your new career path with Penn Apartment Staffing today! Company Description Penn Apartment Staffing specializes in providing tailored staffing solutions for the apartment industry, focusing on both office and maintenance positions. By joining our team, you’ll gain immediate access to job opportunities and have the chance to connect with hiring managers who need to fill their open roles. Our dedicated Staffing Coordinators work closely with you to align opportunities with your career goals, ensuring you find the perfect fit for your next role. Start your new career path with Penn Apartment Staffing today!

  • Austin, TX

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Office Lead for Primary Care Clinic

Job Description Job Description The Office Lead plays a vital leadership role in driving the daily operations of our busy primary care clinic. This position requires a dynamic, organized, and proactive individual with excellent leadership and communication skills, and a strong dedication to delivering excellence in healthcare administration. As the Office Lead, you will oversee key operational functions, including patient relations, regulatory compliance, staff coordination, budgeting, and workflow efficiency. You'll be instrumental in fostering a smooth, patient-centered environment while ensuring that the clinic meets both clinical and administrative standards. This is a high-impact, fast-paced role ideal for someone who thrives on responsibility, values continuous improvement, and is passionate about making a meaningful contribution to both patient care and team success. Key Responsibilities: Patient Relations: Oversee reception, appointment scheduling, and patient inquiries to ensure a positive experience. Address patient concerns or complaints professionally and promptly. Implement protocols to maintain patient confidentiality and privacy in compliance with HIPAA regulations. Regulatory Compliance: Stay current with healthcare regulations and ensure the clinic adheres to HIPAA, OSHA, and other relevant laws. Maintain accurate and up-to-date medical records in accordance with legal requirements. Enforce policies and procedures to mitigate risks and ensure patient safety. Office Operations: Coordinate with medical staff to optimize patient flow and maximize operational efficiency. Oversee inventory management, ensuring adequate stock levels of medical and office supplies, and manage ordering using inventory app (Sortly). Coordinate and supervise cleaning, handle maintenance and equipment repairs, and maintain the facility, ensuring everything stays within budget. Technology Integration: Generate clinic and provider data/reports using EMR (eClinicalWorks) on a weekly or monthly basis, as needed. Ensure effective training for staff on the use of technology tools and software applications. Maintain proficiency in office software applications and electronic health records (EMR) systems. Financial Management: Oversee billing, coding, and collections processes in collaboration with the billing team. Qualifications: Bachelor's degree in healthcare administration, business management, or a related field (preferred). A combination of education and relevant work experience may be considered. Minimum of 3 years of experience in medical office management or healthcare administration. eClinicalWorks (ECW) experience a plus Bilingual (Spanish) a plus Strong leadership, communication, and interpersonal skills. Proficiency in medical billing, coding, and insurance procedures. Solid understanding of healthcare regulations and compliance requirements. Ability to multitask, prioritize effectively, and resolve problems in a fast-paced environment. Be Well is an equal opportunity employer. We make employment decisions based on merit and qualifications, without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law. We are committed to a workplace free from unlawful discrimination and to providing equal opportunity for all applicants and employees. Company Description Improving quality of life with a focus on Health and Wellness Company Description Improving quality of life with a focus on Health and Wellness

  • Keller, TX

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Refrigeration Technician

Job Description Job Description The Refrigeration Technician will specialize in the installation, maintenance, and repair of commercial refrigeration systems. Working primarily as a solo technician, this role involves local travel to client sites where the technician uses a variety of standard hand tools and digital diagnostic tools to ensure optimal system performance. There are opportunities for growth into supervisory roles or training and mentoring positions within the organization. Responsibilities Install commercial refrigeration systems according to specifications Perform routine maintenance to prevent system failures Troubleshoot and diagnose issues using digital diagnostic tools Repair or replace faulty refrigeration parts and components Ensure compliance with safety and environmental regulations Preferred Qualifications 2 years' experience in refrigeration technology Proficiency in refrigeration system diagnostics Knowledge of electrical systems and mechanical repair EPA certified in refrigerant handling Skill in preventive maintenance practices Strong customer service and time management skills Effective problem-solving capabilities

  • Tulsa, OK

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Sales Representative - AT&T

Job Description Job Description Launch Your Career Representing a Fortune 500 Brand | Authorized AT&T Dealer Legacy Forge is hiring motivated individuals to join our team as Entry Level Sales Representatives supporting one of our major clients, AT&T , a Fortune 500 leader in telecommunications. This is a great opportunity for someone looking to gain real-world experience in sales, customer interaction, and business development—no prior experience required. What You’ll Be Doing Represent AT&T’s products and services through in-person customer interactions Educate customers on current promotions, plans, and technology solutions Build rapport and provide tailored recommendations based on customer needs Deliver a professional and positive customer experience Work toward individual and team sales goals What We Provide Paid, hands-on training with ongoing mentorship Pay is a combination of a weekly Base pay and a uncapped commission structure Clear advancement opportunities based on performance Skill development in sales, communication, and leadership Supportive, team-driven work environment What We’re Looking For Strong communication and people skills Coachable, with a willingness to learn Motivated and goal-oriented mindset Comfortable working with customers face-to-face Must be 18 and authorized to work in the U.S. Why Join Us At Legacy Forge, we partner with recognized brands like AT&T to deliver results through direct customer engagement. We prioritize internal growth and provide the tools and training needed to build a long-term career. Apply Today We are actively hiring and looking to fill multiple positions immediately. Apply now to be considered for our AT&T campaign. Company Description Legacy Forge partners with brands to drive growth through big box retail sales, customer acquisition, and business development. We focus on long-term value by building strong teams, smart strategies, and loyal customer relationships that support sustainable success. Company Description Legacy Forge partners with brands to drive growth through big box retail sales, customer acquisition, and business development. We focus on long-term value by building strong teams, smart strategies, and loyal customer relationships that support sustainable success.

  • Mission, KS

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SURGERY CENTER ADMINISTRATOR

Job Description Job Description SUMMARY DESCRIPTION The Administrator is accountable and responsible for all administrative functions of the Surgery Center. This is to include all accreditations, licenses, certifications, regulatory and other filings, as well as internal documentation to comply with ASC policies and procedures. The Administrator coordinates activities routinely, as appropriate, with the Chief Executive Officer, Clinical Director, Medical Director, Business Office Directors and Governing Body. The Administrator is also responsible for front desk operations, procurement, facilities, and the day-to-day operations of the center. RESPONSIBILITIES Supervises all administrative employees of the Surgery Center. This includes recruitment, selection, training, supervision, and retention of staff. Maintains services in accordance with written policies and in compliance with various regulatory and accrediting agencies. In cooperation with the Medical Director and Clinical Director, develops and monitors standards of care. Writes, updates, and issues policies as required to maintain AAAHC accreditation. Performs required Internal, regulatory, statutory and Benchmarking reporting. Maintains a collegial relationship with physicians to ensure quality patient care. Serves as Risk Manager, Safety Officer, Facility Privacy Officer, and Quality Manager. Working with input from the Clinical Director, maintains an adequate inventory of equipment and supplies, ensures equipment is maintained in good working order. Fosters an environment which promotes staff growth and development. Assesses the Administrative Staff's educational needs and implements programs to meet those needs. Monitors and ensures adherence to Surgery Center policies, procedures, and safety programs. In cooperation with the Medical Director, is responsible for quality improvement. Serves as a liaison between the Surgery Center, local hospitals, and the community. Secures contractual services necessary for the daily operations. Maintains an awareness and understanding of current regulatory legislation as it impacts the Surgery Center and institutes changes as warranted. On an as-needed basis may act in the capacity of a Registered Nurse, either in the preoperative area, postoperative area, or operating room. Participates in the Adverse Incident reporting process, as necessary. All other functions as assigned by the Chief Executive Officer and the BOD. QUALIFICATIONS Current licensure in Virginia as a registered nurse; BSN degree preferred. At least three years managerial experience in an ambulatory surgery center or an operating room in an acute care hospital. Excellent oral and written communication skills. Human relations skills. ACLS and PALS certification preferred within 6 months of date of hire. Current BLS certification. ENVIRONMENTAL/WORKING CONDITIONS Combination of medical office and exam/procedure room settings. Well-lighted, well-ventilated, adequate space. Exposure to communicable diseases and/or other conditions common to clinic setting. PHYSICAL/MENTAL DEMANDS Requires sitting, standing, bending, and reaching 6-8 hours of the day. Intermittent physical mobility/activity including walking, standing, sitting, light lifting, pulling and pushing of carts, equipment, etc. Must be able to bend body downward at the waist; be able to kneel.

  • Richmond, VA

  • no content