Production Coordinator
Our Non-Profit client in Midtown, Manhattan is looking to hire a Temporary to Permanent Production Coordinator. This role requires someone in office Monday - Friday onsite from 9am - 5pm. Positions starts April 2026. Temp duration is approximately 3 months with potential to extend/convert. Seeking an extremely organized and self-motivated Temp Production Coordinator to support the production and post-production of timely and compelling programming and build upon Paley's history of delivering top-quality, best-in-class events - an exclusive, invitation-only membership community for top industry leaders from across the rapidly-changing global media landscape. Reporting to the Vice President, Industry Programming, the role will support the smooth running of the Programming department and coordinate internal process requirements and communications between team members. This role contributes to the successful delivery across all Industry programs, which includes panels, conferences, and the annual Summit - one of the most influential gatherings in the industry. The ideal candidate is a quick learner, detail-oriented multi-tasker, and communicative and proactive team player, possessing some event and show production experience, a desire to deepen industry knowledge, to sharpen and diversify skills across. Responsibilities Provide production support from pre-production to post-production, including schedule coordination, creative asset management, release execution and tracking, and edit projects Track incoming creative briefs, manage assets and folder organization for new projects, and update status documents and tracking platforms accordingly Develop run of shows and other documents for events, as needed Act as liaison to multiple departments and cross-functional partners, including Programming, Development, Marketing, Communications, Creative, Legal, Facilities, etc., effectively communicating all production information and ensuring program requirements are anticipated, met and emergent issues are quickly flagged and addressed Working closely with the Tech team, drive the post-production lifecycle, ensuring timelines and deliverables are met, including delivery post-production assets to partners and audience With Director, Industry Programming, facilitate coordination with external stakeholders (speakers, moderators, and partners); schedule prep calls, obtain necessary materials, and fulfill logistics Conduct in-depth research on board members, industry leaders and companies Create informative meeting briefs for senior staff Summarize complex industry information into easily digestible formats Monitor industry news sources, trade publications, and social media for relevant updates Maintain a database of industry contacts and key players Develop and maintain a system for organizing and retrieving research data efficiently Conduct in-depth research on board members, industry leaders and companies Work on various administrative tasks and projects including drafts and preparing correspondence, memos, reports and presentation; copyediting and proofing documents Conduct research on speakers, ideas and briefing documents and gather data as needed Engage as a Ambassador for social media initiatives by actively sharing company's social media posts within one's own network, to amplify the organization's reach and foster community engagement Provide additional administrative assistance as required Participate in other duties as assigned Core Competencies Highly organized with proven ability to meet deadlines and budgets Strong team player who collaborates well with others Ability to take ownership of all tasks and manage simultaneously Strong verbal communication and good business writing skills Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills Ability to handle and prioritize multiple tasks while maintaining attention to detail Resourcefulness, creativity, and strong problem-solving and research skills Requirements: 2 years of media production experience and background working with high-profile talent Strong understanding of the media, entertainment, sports, tech, and/or gaming industries Extreme attention to detail with the ability to handle multiple tasks in a fast-paced, high pressure environment Excellent time management skills with the ability to prioritize and change direction under shifting situations Strong project management ability An engaging, energetic personality with exceptional communication skills, written and verbal An independent thinker who has excellent organizational skills A team player who is proactive with great initiative Ability to perform thorough research to compile information and generate reports Entrepreneurial spirit; excited about the future of media Proficient in MS Word, Excel, and PowerPoint and able to learn other programs quickly Ability to work weekend and evening hours as needed Strong work ethic with desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environment Bachelor's degree from an accredited college or university Bilingual fluency in Spanish a plus Compensation/Benefits: $23/hour temp rate, $25/hour perm rate Medical dental, vision, 403B, 2 weeks vacation (increases to 3 weeks), 12 sick days, 5 personal days Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
