Logistics

Office Administrator

Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's San Francisco office. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) ("OMS") in the development and ongoing administration of the offices’ strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests. Essential Functions Human Resources – In close collaboration with and supported by the Firm’s Human Resources team: Communicate and enforce policies and procedures Conduct interviews and make recommendations on the selection of employees Initiate new employee intake process, employee status change requests, and exiting employee process Conduct New Hire onboarding including orientation and training of Firm systems and processes Coordinate Employee Benefits issues with Human Resources Optimize planning and utilization of office resources to efficiently and effectively meet office needs Coordinate and provide feedback on annual business service professionals evaluations and compensation Provide clear expectations of employees under their leadership, including assessing training needs and facilitating development opportunities Actively manage employee performance, identify and document performance issues to resolve through counseling, performance improvement plans, and other resources within the Firm Champion positive and engaging work environment and motivation Financial Management and Budgeting Prepare and monitor office budget, making recommendations for cost efficiencies, capital expenditures, and operational needs Regularly review and analyze monthly financial reports, working closely with OMS to address profitability and attorney productivity issues Review and approve invoices and expenses for the office Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided Responsible for administration of the office checking account, Firm credit card, and attorney trust account Marketing and Event Planning Work closely with the OMS to plan and coordinate local marketing events including briefings, roundtables and seminars Assist shareholders with enhancing the Firm’s visibility and image in the local market and throughout the Firm Facilities Responsibility for local office level adherence to Firm safety and security protocols and policies Regularly maintain personnel directory and floor plans to ensure accuracy Act as safety coordinator and train employees on emergency procedures In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm Oversee records storage and management Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current Computer Systems In coordination with Information Technology, support technology operations and functionality, including: coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors Management, Committees, and Meetings Work collaboratively with OMS Identify and analyze issues; recommend and implement approved solutions under the direction and guidance of the OMS Attend local Shareholders’ meetings Chair business service professionals meetings Plan office social functions Manage special projects as assigned by OMS, Director of Office Administration, and Administrative Leadership Attend departmental or Firm events as required from time to time Ability to travel as work requires, from time to time Requirements Bachelors degree and 4 years of Office Management, Human Resources experience, or 6 years combination of experience and education Candidates must be professional, and have experience in managing others, including directing workload, performance management, training, event planning, staffing and recruitment Experience in managing remote staff Proficient in all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook, Document Management System, expense and billing systems Analytical and problem solving skills Ability to proactively focus on and anticipate needs Display emotional intelligence Dependable – quickly becomes the ‘go-to’ person Strong leadership qualities - able to lead and manage others Ability to act in a position of trust, both as to attorneys and business service professionals Consistently deliver excellent client service both internally and externally Responsive-responds to inquiries and provides feedback in a timely manner Highly organized and self-directed – able to juggle several projects and offices at one time Ability to work collaboratively, while also encouraging and motivating others Ability to lead independently, exercising good judgment in potentially difficult situations Capacity to maintain effective working relationships with all levels of Firm personnel and diverse groups of people Excellent oral and written communication skills are essential

  • San Francisco, CA

  • no content

Director of Human Resources

White and Williams LLP, a multi-practice law firm with approximately 200 attorneys across nine offices, is seeking a Director of Human Resources to lead and evolve our HR function from our Philadelphia headquarters. This is a senior leadership position reporting to the Chief Operating Officer and working closely with firm leadership across all offices. We are looking for a strategic, hands-on leader who can guide a high-performing HR team while also partnering effectively with attorneys and administrative leadership to support the firm’s continued growth, culture, and operational excellence. Position Overview The Director of Human Resources will oversee all aspects of the firm’s HR operations, including talent management, employee relations, compensation, benefits, and professional development. In addition, this role will lead staffing and service delivery models for legal support functions, including secretaries, paralegals, and a centralized support service center. This role requires a balance of strategic vision and day-to-day execution, along with the ability to build trust and strong relationships across all levels of the organization. Key Responsibilities Human Resources Leadership and Strategy Provide strategic direction for all HR functions, aligning initiatives with firm priorities and long-term goals Partner with firm leadership to support organizational planning, talent development, and succession strategies Lead, mentor, and develop the HR team, fostering a collaborative and high-performing environment Talent Management and Employee Experience Oversee recruitment, onboarding, retention, and professional development programs across all offices Collaborate with practice group leaders and administrative departments on workforce planning and staffing needs Guide employee relations matters with sound judgment, discretion, and a solutions-oriented approach Compensation, Benefits, and Compliance Direct salary review processes, compensation strategy, and market benchmarking for administrative personnel Oversee benefit plan design, vendor relationships, and negotiations to ensure competitive offerings Ensure compliance with all applicable employment laws and maintain best practices across the firm Legal Support Services and Staffing Model Oversee the management and optimization of secretarial, paralegal, and legal support resources across the firm Direct the centralized attorney support function, ensuring quality service delivery as the model evolves Develop and refine staffing models to balance efficiency, consistency, and attorney support needs Partner with practice leaders to evaluate resource allocation and continuously improve support structures HR Systems and Operational Excellence Oversee the firm’s HRIS, ensuring data integrity, reporting accuracy, and effective system utilization Lead ongoing evaluation and redesign of HR and legal support processes to streamline operations, improve efficiency, and enhance service delivery across all functional areas Firmwide Collaboration and Operations Build strong working relationships with attorneys, management, and staff across all offices Travel to regional offices as needed to maintain visibility and alignment Contribute to firmwide initiatives that enhance culture, engagement, and operational effectiveness Qualifications Minimum of 10 years of progressive HR leadership experience, preferably within a law firm or professional services environment Proven ability to lead complex HR functions and manage diverse teams across multiple locations Experience overseeing legal support staffing models, shared services, or similar operational structures is strongly preferred Strong interpersonal and communication skills, with the ability to build rapport and credibility across all levels of the organization Demonstrated strategic thinking paired with strong execution capabilities Advanced degree in Human Resources or a related field preferred SHRM-SCP or SPHR certification preferred What We Value We are seeking a leader who combines strategic insight with practical execution, and who approaches challenges with a collaborative mindset. The ideal candidate is someone who can bring structure and innovation to HR and support services, while also fostering a positive and engaged workplace culture. Why Apply to White and Williams LLP People choose to work at White and Williams because they want to be a part of an ethical, fair, and professional work environment. White and Williams strives to recruit and maintain a workforce of highly motivated individuals. Our friendly, flexible, and open atmosphere has been enjoyed and supported by our employees throughout the years. We are team players with one common goal – meeting our clients’ needs. We are committed to equal opportunity employment. It is our policy to provide equal opportunity from recruitment through employment and promotion without regard to race, color, religion, age, sex, sexual orientation or preference, national origin, veteran status or disability, consistent with business necessity and safe performance on the job. We offer a competitive benefits package including: • Health Insurance • Dental Insurance • Paid Employee Life Insurance • Supplemental Life Insurance • Short- and Long-Term Disability Insurance • 401(k) and Firm Match • Family and Medical Leave • Medical Flexible Spending Accounts • Employee Assistance Program • Domestic Partner Benefits • Vacation, Sick and Personal Time • Pre-Tax Transportation Benefit • Vision Insurance For immediate consideration, please send your cover letter and resume to: Sherry Sheeran [email protected]

  • Philadelphia, PA

  • no content

Legal Support Assistant

Why Seyfarth At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading. The Opportunity As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in a new office setting. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-To-Day Draft routine correspondence, memoranda and other legal documents. Proofread documents and check for appropriate formatting, spelling and grammar. Verify all attachments and enclosures are included with transmittal letters/memos File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys Verify all attachments, exhibits and enclosures are included with transmittal letters/memos Maintain good working relationships with clients Review all incoming mail, distribute to teams as needed and upload to the DMS Prepare expense reports; edit attorneys’ CLE credits and process client billing Maintain calendar, contacts and deadline reminder systems Enter attorney time, send time entry reminders and track entries Schedule appointment and make arrangements for meetings, conferences and travel Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services) Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys Complete other duties and projects as assigned You Have Minimum 5 years of experience Bilingual in English and Spanish or fluency in English and Spanish strongly preferred Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle sensitive matters and maintain confidentiality Ability to handle multiple assignments and shifting priorities Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work independently as well as effectively within a team Demonstrates a commitment to quality of finished product What We Provide Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. More About Seyfarth With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

  • Miami, FL

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Bookkeeper

FULL CHARGE BOOKKEEPER - PART TIME FOR SMALL LAW OFFICE IN CBD Will use Law Office Accounting System [Software Technologies] Modules: TABS (TIME Accounting and Billing) GLS (General Ledger System) TAS (Trust Accounting System) & APS (Accounts Payable System) to record financial transactions. Reconciling bank and credit card accounts Preparing information for tax returns and audits Working directly with the company's CPA or accountant HANDLE OWNER-PARTNER'S PERSONAL BUSINESS TRANSACTIONS USING QUICKBOOKS Experience Required Education: Associate (Required) Experience: Bookkeeping: 2 years (Required) Work Location: In person

  • Lafayette Square, LA

  • no content

Register Clerk - Urgently Hiring

Taco Bell - Watertown is looking for a full time or part time Register Clerk to join our team in Watertown, SD. As a Register Clerk, you'll manage a high volume of transactions while providing a seamless experience for customers. You will use cash registers, POS terminals, and other related equipment to conduct monetary transactions with customers. The ideal candidate is dependable, excellent under pressure, and displays exceptional customer service to ensure the guests will return. Showing up on time is a must for this role. You are one of the main connections between Taco Bell - Watertown and the guest, so a positive attitude is super important. In addition to greeting guests, you will answer their questions as needed and ensure quality on all orders. Money handling skills are important because you will be making sure the register is balanced before and after your shift. Being a team player is key to being great as a register clerk at Taco Bell - Watertown. Recommended skills: -High school diploma or equivalent is beneficial -Excellent customer service skills and a can do attitude -Strong verbal communication skills -Basic mathematical skills, as needed to make change and give refunds

  • Watertown, SD

  • no content

Shift Manager - Urgently Hiring

What began as an idea between two brothers to open a Mexican restaurant has since grown into one of the largest, privately held Taco Bell franchisees in America. At Border Foods, we work with a people-first mantra. From cooks to cashiers to restaurant managers and beyond, we work together to bring to life the Core Values of Border Foods. Welcome to our family where you will continue to learn, evolve, and shape what comes next on our mission of making lives better. As a Shift Leader your mission is to reinforce the Border Foods CORE values, to include Accountability, Integrity, Family, Excellence, Teamwork, and Empowerment. At Border Foods, we will unlock the full potential of our employees and guest’s restaurant experience by creating safe welcoming and supportive environments where everyone can thrive. The purpose of the Shift Leader is to make the lives of the employees and the guests better by creating opportunities to positively impact life experiences. You are responsible for the operation of the entire restaurant and building a strong team that consistently provides customers great food and a friendly experience. Shift Leader Core Values: Accountability & Integrity: - Consistently demonstrates integrity in actions and expectations - Guides team members, ensuring they complete all assigned duties and serve safe, quality food in a friendly manner - Scheduling and deploying the Team correctly - Monitors the performance of each Team Member and hold them accountable for standards and expectations. - Ensures a quality customer experience by driving fast and friendly service - Maintains point of sale system by reporting all system failures and verifies download accuracy (e.g. pricing updates, menu changes). - Ensure health and safety standards are met - Adheres to all local, state, and federal laws and guidelines. Family & Teamwork: - Creates unity in the team by building cross functional relationships - Respond to Team Member questions and resolves employee issues in a timely manner. - Provide a restaurant that is a safe place for team members to work and customers to visit - Able to navigate challenging situations and provide appropriate guidance - Motivates and supports the team through active listening and the ability to communicate to a wide variety of audiences - Represents Border Foods in handling customer complaints and/or issues; demonstrating a sincere approach and desire to find an effective solution. - Instills a recognition culture that creates a positive work environment Excellence: - Strategic planner creates short term and long-term strategies for restaurant success - Delivers profit by utilizing and interpreting the P&L in order to make the appropriate financial adjustments - Sourcing, hiring, and developing excellent Team Members - Conducting New Hire orientation and developing the training plan for each new hire - Minimizes loss through strict observance of cash handling policies, proper training of Team Members, and complying with all accounting/banking requirements. Empowerment: - Provides learning and development opportunities for all Team Members. - Consistently demonstrates active and timely coaching capabilities. - Seeks and shares ideas to help others succeed Required or Preferred Experience: - Must be at least 18 years of age. - High school diploma or equivalent. Physical Demands: The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation. The duties of this position may change from time to time. Border Foods reserves the right to add or delete duties and responsibilities at the discretion of Border Foods or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. Border Foods is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and individuals with Disabilities and does not discriminate based on gender identity or sexual orientation. “You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees.” $12 per hour - $24 per hour

  • Duluth, MN

  • no content

Payroll & Benefits Manager

Cole Schotz P.C. PAYROLL & BENEFITS MANAGER - NEW JERSEY OFFICE : Prominent AM Law 200 law firm with multiple regional office locations seeks a Payroll & Benefits Manager for our New Jersey Office. The Payroll & Benefits Manager is responsible for the oversight of accurate, compliant, and timely processing of multi‑state payroll, administration of firm-wide benefit programs, and ongoing process improvement. This leader will partner closely with HR, Finance, and Firm Leadership to support a high-quality employee experience while ensuring adherence to federal, state, and local regulations. Key Responsibilities Manage the end‑to‑end payroll process for a multi‑state payroll, ensuring accuracy, compliance, and timeliness. Oversee benefits administration including medical, dental, vision, FSA/HSA, life insurance, disability, 401(k), and leave programs. Serve as primary liaison with payroll and benefits vendors; lead annual open enrollment and related communications. Audit payroll and benefits data regularly to maintain data integrity and compliance with all applicable regulations. Monitor changes in federal, state, and local employment, tax, and wage laws; implement required adjustments. Support compensation‑related reporting, including year‑end W‑2, ACA filings, 401(k) compliance testing, and audits. Provide responsive support to employees regarding payroll questions, benefit options, and issue resolution. Partner with HR and Finance leadership on projects related to system upgrades, process improvement, and firmwide initiatives. Qualifications 5 years of payroll and benefits experience; law firm or professional services experience strongly preferred. Strong knowledge of multi‑state payroll regulations and experience managing payroll for employees across multiple jurisdictions. Proficiency with payroll/HRIS systems (ADP preferred) and advanced Excel skills. Strong analytical and problem‑solving abilities with high attention to detail. Excellent communication and interpersonal skills with the ability to work collaboratively across teams. CPP, PHR, SHRM‑CP, or related certification a plus. What We Offer Competitive compensation and comprehensive benefits package. Opportunities for professional development and growth. A collegial and supportive work environment where contributions are valued. Hybrid work flexibility. Salary is commensurate with experience. The salary range for this position is $125,000 to $150,000 . Please e-mail resume for consideration to: Gayle P. Englert Chief Human Resources Officer Cole Schotz P.C. Court Plaza North 25 Main Street, P.O. Box 800 Hackensack, NJ 07602-0800 [email protected] Please visit our website: www.coleschotz.com NEW JERSEY/NEW YORK/DELAWARE/MARYLAND/TEXAS/FLORIDA/WASHINGTON D.C. Cole Schotz is an Equal Opportunity Employer

  • Hackensack, NJ

  • no content

Accounting Manager

Are you a detail oriented, experienced accounting professional ready to step into a senior role where your expertise shapes how a firm operates? About the Firm DeLacey, Riebel & Shindell, LLP is a San Francisco-based boutique family law firm representing high-net-worth clients in complex family law matters. We pride ourselves on a compassionate, relationship-driven approach to law. Our attorneys and staff genuinely care about each other and the clients we serve. We work hard to help clients navigate a difficult time while preparing them for what comes next. We are selective about the clients we take on because we believe the right fit matters, for them and for us. We are looking for an accounting professional to own day-to-day financial operations and grow into a strategic financial partner for the firm. Does This Sound Like You? • You are an accountant who wants ownership of a function, not just a task list. • You are comfortable with professional services billing and the full accounting cycle. • You want to work closely with firm leadership and contribute ideas, not just execute someone else's process. Then you may be our next Accounting Manager. Reporting directly to the COO, you will have an engaged partner who understands the firm's finances and will work alongside you on analysis, firm-level proposals, and strategic planning. You are not walking into this alone. What You Will Own • Trust accounting and IOLTA compliance, including bank and trust account reconciliations. • Full accounting operations: AR, AP, payroll, general ledger, month-end and year-end close, and tax compliance coordination with our outside provider. • Financial reporting: monthly financials, variance reports, realization and collection rate tracking, and partner-ready summaries. • Budgeting and forecasting: support the annual budget process and maintain rolling forecasts in partnership with the COO. • Systems administration: serve as the primary administrator for Centerbase, our practice management and billing platform. • Growth opportunity: as you develop in the role, contribute to financial analysis and firm-level recommendations that inform partner decisions. What You Will Find Here • A COO who will work alongside you, not hand you a pile of problems and disappear. • A firm actively investing in better operations and financial infrastructure. • A collaborative team that holds itself to a high standard. • Partners who are engaged in the firm's financial health and responsive to data. • A firm where people are at the center of what we do, both the clients we serve and the team that works together. What You Will NOT Find • A firm that treats accounting as a back-office afterthought. • A bookkeeping-only role with no room to grow. • Layers of bureaucracy slowing down decisions or your suggestions for improvements. What We Are Looking For • Minimum 5 years of accounting experience; law firm or professional services experience strongly preferred. • Solid trust accounting and IOLTA compliance experience preferred. • Proficiency in Centerbase is a significant plus. • Advanced Excel skills. Compensation and Benefits • Salary range: $110,000 to $140,000 depending on experience and location. • Full benefits including medical, dental, vision, retirement, profit sharing, wellness stipend, and firm-paid life and disability insurance. • Flexible and hybrid eligible after onboarding. If this sounds like the role you have been looking for, we would love to hear from you. Send cover letter and resume: [email protected] .

  • San Francisco, CA

  • no content

LAW FIRM ADMINISTRATOR

Job description: Overview Mallard Perez, PLLC in Sarasota, Florida is seeking an energetic, organized and professional Law Firm Administrator to oversee the daily operations of our firm and ensure a smooth, efficient, and professional delivery of legal services to our Personal Injury Clients. This role requires strong leadership, excellent communication skills, and a working knowledge of wage, hour and regulatory compliance. Experience in a law firm is preferable but not an absolute must. We are willing to accept applications from those persons who would consider relocating to Sarasota, Florida. Responsibilities Oversee daily office administrative operations including being the point of contact for all staff on all issues related to Human Resource functions. These functions include onboarding new employees, reporting to the state and federal government, and assisting with benefits administration. Supervise administrative staff, providing or arrange for training, guidance, and performance feedback to foster a collaborative team atmosphere. Handle vendor relationships by managing contracts, payments, and service quality to maintain efficient office support services. Coordinate event planning for firm functions such as firm marketing events, team-building activities, and community outreach events. Work in collaboration with our Controller/In-house CPA to ensure smooth processing of expenses, client settlement payouts, reporting to management on all financial issues and oversight of payroll processing. Develop (as needed) and enforce firm policies, maintain regulatory compliance, and support risk-management initiatives. Oversee the administration and annual renewal of all employee benefits including insurance, retirement benefits and other fringe benefits. Oversee the management of our legal software, case-management systems, IT and technology upgrades to support efficient firm operations. Provide Administrative Support to Partners and Associates and help streamline legal workflows. Promote a professional, client-focused environment and support initiatives that enhance and validate our client's experiences. Skills Proven experience in office management, preferably within a legal or professional services environment with strong administrative skills. Demonstrated supervisory experience leading teams effectively and fostering professional development. Proficiency in QuickBooks for bookkeeping and payroll management is helpful but not required. Excellent communication skills—both verbal and written—to interact confidently with vendors, staff, and attorneys on a neutral and independent basis. Strong organizational skills. Experience in event planning and vendor management to coordinate firm events smoothly from start to finish. Knowledge of legal office procedures is a plus but not required. Excellent leadership and problem-solving skills. Proficiency with legal practice management software is helpful; however, knowledge of office technology and commonly used software such as outlook and word is a must. Ability to manage multiple priorities with professionalism and discretion. Bachelor's Degree in Business, Management or a related field is preferred; CLM certification and ALA membership is a plus. This role offers an exciting opportunity to lead a vibrant and thriving law firm while advancing your career. We value energetic professionals who are eager to make an impact through organized leadership and excellent service. If you're ready to bring your expertise in office management and team supervision to a thriving legal environment—apply today! Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Work Location: In person

  • Siesta Key, FL

  • no content

Principal Law Firm Administrator

Drew Eckl & Farnham, LLP is seeking a strategic, highly organized, and business-minded Principal Law Firm Administrator to lead the day-to-day administrative and operational functions of the firm. This senior leadership role partners closely with firm leadership, the CIO, and the Controller to develop strategic plans and drive operational excellence across administration, human resources, legal operations, marketing, facilities, vendor management, client service support, and firmwide coordination with accounting, technology, and information management functions. Key Responsibilities Provide executive oversight of the firm’s daily administrative operations, ensuring efficient, compliant, and client-focused service delivery. Partner with the firm’s leadership on strategic planning, budgeting, staffing, growth initiatives, and operational priorities. Supervise and coordinate effective cooperation across department leads, including the CIO and Controller, establishing clear goals, accountability, and service standards while respecting functional ownership of their respective areas. Work closely with the Controller and firm leadership to support budgeting, billing operations, accounts receivable, expense management, and reporting through effective coordination, planning, and follow-through. Serve as key liaison among attorneys, department leaders, vendors, and external partners. Oversee human resources administration, including recruiting, onboarding, performance management, benefits coordination, policy administration, and employee relations. Manage office operations, facilities, records administration, and vendor relationships to support a productive and professional work environment. Partner with the CIO and other firm leaders to align administrative operations with technology, legal practice management, document management, and workflow tools, helping ensure effective adoption and coordination across the firm. Plan and manage operationally complex or high-visibility initiatives, including events, transitions, launches, or firm-wide rollouts. Ensure compliance with firm policies, employment requirements, and operational best practices. Develop, document, and improve administrative procedures and internal controls to increase efficiency and reduce risk. Support leadership with reporting, dashboards, and recommendations related to staffing, profitability, capacity, and operational performance. Qualifications Relevant educational background and experience will be considered. Demonstrated success leading cross-functional administrative initiatives and coordinating multiple priorities across departments in a fast-paced setting. Strong financial acumen, including budgeting, reporting, billing oversight, and cost management. Working knowledge of HR practices, vendor management, office operations, and legal or professional-services workflows. Excellent judgment, discretion, and ability to handle confidential and sensitive information. Strong written and verbal communication skills, with the ability to work effectively with attorneys, staff, clients, and outside partners. Proficiency with Microsoft 365 and familiarity with legal billing, practice management, document management, or HR systems. Compensation and Benefits We offer a competitive compensation package commensurate with experience and firm size. Benefits include health coverage, retirement plans, paid time off, performance incentives, and professional development support. A supportive culture that values growth, flexibility, innovation, and community. Application Instructions Qualified candidates should submit a resume and a brief cover letter describing relevant law firm or professional services operations experience, leadership background, and compensation expectations. We are looking for a candidate who can bring structure, sound judgment, and operational leadership to support the firm’s long-term success.

  • Atlanta, GA

  • no content

Litigation Paralegal (Hybrid schedule)

We have an opportunity for a Paralegal to join our California office located in the Monrovia/Los Angeles area. The ideal candidate must be a self-starter who is highly organized and possesses the ability to effectively prioritize. This position is hybrid: 2 days in office, 3 days remote. Responsibilities include: Responsible for all aspects of cases assigned from initial intake to trial. Responsible for retaining, providing information, scheduling calls and testimony, and maintaining relationships with experts. Maintaining client extranet with pertinent information and use as a main form of communication in updating client. Preparing Trial Notebooks and document productions. Receiving and processing documents and entering information into Case Management System as well as naming, saving and filing in the firm’s electronic repository. Retrieve documents as needed or requested. Enter pertinent information from interrogatories, military records, social security earnings etc. into database. Assist with preparing motions and exhibits. Management and organization of certified transcripts. Managing trial documents and exhibits. Managing document productions. Billable work to include billing summaries and medical summaries. Other duties as assigned. Qualifications: At least 5 years of litigation paralegal experience Asbestos, toxic tort, products liability, or personal injury experience preferred Ability to work in a fast-paced environment and handle large volume of work Ability to attend trials, locally and nationally Experience with trial support required In return for your talents, we offer a competitive salary and benefits package which includes flexible benefits for healthcare/dental/vision, life insurance, disability, 401(k), professional development and training, generous PTO and paid holidays, mental health benefit, and more. We encourage all qualified candidates to submit your resume and salary requirements for consideration.

  • Monrovia, CA

  • no content

Office Administrator

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Office Administrator, working in collaboration with and in support of the firm’s strategic initiatives , serves as an essential leader within DLA Piper, driving administrative excellence and fostering a positive work environment. The Office Administrator embodies the core values of boldness, exceptional service, collaboration, and support, serving as a cornerstone of the firm's operational and strategic goals. The Office administrator will be engaging directly with senior leadership, clients, and external stakeholders, this role serves as a key connector between strategic vision and day-to-day execution. The Office Administrator is instrumental in translating organizational goals into actionable outcomes, championing continuous improvement, and cultivating a high-performance culture that reflects the firm’s values and priorities. Location This position is based in both our Palo Alto and San Francisco offices and will require weekly travel between both office locations and offers a hybrid work schedule. Responsibilities Leadership Directs, manages, and oversees the daily administrative business functions of the office. Represents and supports firm decisions and initiatives, managing through change. Plans and facilitates office core management team meetings to ensure collaboration on operational excellence. Manages, advises, and mentors direct reports, including compensation planning, performance evaluations and onboarding. Holds individual meetings with each direct report for at least 30 minutes every month. Reports and communicates with Director of Administration, relaying information and escalating office needs, employee relations, or other issues/challenges in a timely manner. Influences across departments and senior staff. Lawyer Engagement & Support Regularly interacts and engages with office lawyers to ensure strong practice support and proactively identify and address needs, sharing feedback across departments for continuous improvement. Manages, facilitates, and supports lateral integration ensuring effective collaboration of firm resources for successful practice integration into the firm. Plans, attends, and prepares agenda and materials for partner meetings, presenting on business and financial matters, as needed. Partners with talent acquisition, practice group, and/or local office partners for lateral recruiting efforts and initiatives and onboarding of new associates. Strategic Partnership Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, which may include managing contracts for strategic utilization of sports tickets to maximize ROI. Partners with various departments on office events and initiatives to maximize engagement and build/maintain a positive office culture. Helps improve the firm's brand recognition in the community through civic involvement and local networking and collaborating with the firm’s Alumni team. Partners with the firm's Real Estate leadership team and Operations on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management and external use of office space. Participates in firmwide initiatives with department leadership and senior management. The OA will serve as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department, which may include: Attorney & Business Professional Relationship Management. Process Improvement & Technology (AI). Communications & Leadership Liaison. Talent Management: Recruiting, Training & Development. Manages complex workflows and broader impact. Financial Responsibility In alignment with firm initiatives, supports and drives efforts around billing and collections to optimize cash conversion and meet office goals. Works collaboratively with Practice Group Directors to partner with lawyers to ensure the implementation of best practices in fiscal management. Prepares, analyzes, and maintains accurate office administration and related office budgets for all areas of responsibility. Desired Skills Demonstrated ability to assume a leadership role and make decisions while fostering a teamwork environment. Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Demonstrated ability to communicate clearly and professionally, both orally and in writing. Demonstrated ability to provide quality client service to both internal and external contacts regarding administrative matters of a complex nature. Requires patience, creativity, discretion, and the ability to negotiate and influence change. Demonstrated ability to effectively supervise others, including hiring, training, assigning work, managing performance, and counseling. Ability to lead others in the development of a cohesive, effective work unit. Basic understanding of local and national labor laws, HR practices, and legal requirements. Possess knowledge of basic accounting and budgeting principles and the ability to track, organize, analyze, and report financial data clearly. Elevated level of knowledge of MS Suite to prepare a variety of business communications. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s Degree in Business Administration, Finance or related field. Minimum Years of Experience 6 years’ management experience in a professional services or law firm environment, preferred. Experience with facilities management to include design, construction, contract negotiations and project management a plus. Knowledge of basic accounting principles to include budget management required. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected] . Agency applications will not be considered. No immigration sponsorship is available for this position. The firm’s expected hiring range for this position is $179,132 - $237,355 per year depending on the candidate’s geographic market location. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

  • San Francisco, CA

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