Purchasing Agent
Are you a detailed oriented individual with procurement experience, looking for an exciting opportunity to use your skillsets while making a real impact on the lives of young individuals seeking education and career development? Join our mission here at the Phoenix Job Corps Center as a Purchasing Agent. As Purchasing Agent, you are responsible for the purchasing function for all Center needs. You are responsible for all procurement activities for the Center to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures. About Phoenix Job Corps Center The Phoenix Job Corps Center provides students with the opportunity to earn their High School Diploma or Equivalent (GED), and hands-on training in the following areas: Certified Nurse Assistant, Clinical Medical Assistant, Medical Administration Assistant, Patient Care Technician, Plumbing, Painting, Security and Protective Services, HVAC, Landscaping, Electrical, and Building Construction Technology. About Adams and Associates Adams and Associates is a 100% employee-owned company that is service-focused and outcome-driven. We began as a small business formed in 1990 with the sole mission of operating at-risk youth and children's programs for local, state, and federal governmental agencies. Today, we are one of the largest workforce providers involved in the federal Job Corps program! Adams and Associates employs more than 2,000 staff members across the United States. Each year we provide academic, vocational training, and placement services to approximately 9,000 young people from ages 16 to 24 primarily in a residential setting. Our academic and career technical training programs are accredited and lead to national industry-recognized credentials. Follows all integrity guidelines and procedures and ensures no manipulation of student data. Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training. Procures goods and services for the Center in accordance with Company purchasing policies and procedures. Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs. May provide direct supervision to purchasing staff. Assists the Administration Director in budget preparation and control. Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL. Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers. Utilizes the federal supply schedules as needed. Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms. Assures required vendor performance evaluation for determination of continued goods and/or services. Coordinates with the Center Finance function to confirm pricing information. Administers the Center subcontract program to assure meeting the Subcontract Plan goals. Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines. Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function. Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues. Maintains required logs, computer database and prepares and submits required Company and Government reports. Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave. Practices superior customer service and communication, including timely feedback on purchase requests. Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to perform his/her job responsibilities. Employs sound time-management and delegation skills. Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals. Provides required/supplemental training for new and current employees. Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns. Develops Center-beneficial linkages within the community to enhance and promote local procurement activity. Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community. Mentors, monitors and models the Career Success Standards as required by the PRH. Shows respect and courtesy to students and holds them accountable for their actions and behavior. Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services. Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested. Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected. Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students. Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions. Other duties as assigned. Qualifications High School Diploma or equivalent required. Degree or certification from an accredited or relevant certified training program or school preferred. Three or more years of experience including oversight of contracts, subcontracts and experience with Federal Acquisition Regulations preferred. Computer literacy and proficiency in Microsoft suite of applications is required. Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching. Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance. BENEFITS INCLUDE: Medical insurance Dental insurance Vision insurance Flexible spending account Health savings account Life insurance Annual paid holidays Paid time off Employer paid Short Term Disability Employer paid Long Term Disability Discount travel and entertainment program Discounted meals at $2.50 per employee Opportunity to work within the nation's largest residential program offering free education and career training to young adults aged 16-24. “Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
