Proposal Coordinator
V3Gate, LLC is a fast-growing information technology company based in Colorado Springs, CO. We’re looking for a junior Proposal Coordinator to join our capture and proposal team. This is a fully remote, full-time position. A note about who we’re looking for: We’ve found that the best people in this role tend to come from unexpected backgrounds — journalism, political science, philosophy, linguistics, history, forensic psychology. Your direct supervisors in this role hold degrees in Philosophy and Forensic Psychology, not computer science or contract law. If you’ve never written a federal proposal but you’re the person people come to when they need someone to untangle something complicated, read on. We care less about what you already know and more about how you think. The right person for this role is a sharp, resourceful problem-solver who can learn fast, write clearly, and navigate complex regulatory and technical material without needing constant guidance. If you’re the kind of person who reads a dense federal regulation or a technical SOW and comes out the other side with a clear understanding of what matters and why — we want to talk to you. Position Description: The Proposal Coordinator supports the pursuit team in planning, directing, and coordinating proposal and bid activities for V3Gate’s customers. This team member will also lead small projects and assist on larger ones as assigned. The role involves monitoring proposal schedules, supporting teaming partners, and ensuring submissions meet quality standards and customer requirements. This is a high-volume, fast-turnaround environment: our small team produces hundreds of responses a year, often with several moving at once and on little advance notice. The work rewards someone who can pivot quickly between competing tasks and stay organized when requests arrive faster than expected. A significant part of this role is navigating two bodies of knowledge that most people find intimidating: federal acquisition regulations and information technology. You won’t be a lawyer or an engineer — but you’ll need to become comfortable enough in both worlds to research independently, ask the right questions, and produce accurate, compliant proposal content with minimal hand-holding from subject matter experts. You also won’t have 10 years of GovCon experience, and that’s fine. Part of this role is learning to use AI tools to close knowledge gaps faster than experience alone would allow. We’ve built that into how the team works — AI isn’t an afterthought here, it’s a core part of how a smart junior professional punches above their weight. A word about availability and time management. Like all roles here, this position follows our core business hours policy — we expect you to be available and responsive during that window. But proposal deadlines are set by the government, not by us, and they don’t move. Some weeks are manageable; others aren’t — and you won’t always get much warning. This role demands someone who manages their own time well, stays ahead of the work, and is reliably present when the team needs them. Occasional flexibility outside core hours may be necessary when deadlines demand it, but strong planning makes those moments the exception. If you can show up when it counts, you’ll do well here.
