Materials Manager
Our Client, a Healthcare company, is looking for a Materials Manager for their Brewster, WA location. Responsibilities: Provide for the procurement and distribution of all equipment, supplies, maintenance agreements, and furnishings used at clients. Assures us that the Hospital has the highest quality of supplies and equipment while effectively managing cost. Organizes and stores all of the supplies and equipment in order to provide efficient fulfillment of product when needed. Plans, organizes, directs receiving, storage and distribution functions. Organizes and tracks all maintenance agreements and is responsible for tracking the small and attractive assets. Temporarily overseas the Central Supply Sterilization department. Essential job duties: Ensures that supplies and equipment purchased by the department meet the needs of the hospital. Consults with departments to determine the needs and specifications for the procurement of clinical items. Monitors the use of the department computer system for ordering, receiving, and inventory control. Establishes, prioritizes and delegates staff assignments for smooth department operations. Responsible for supply charge master and maintenance. Manages the procurement process in order to conform with purchasing contracts, where possible, to ensure a maximum of on-contract purchases Provides assistance to the Accounts Payable office in resolving payment issues on billings from suppliers. Manages product conversions for new clinical items which replace existing products. Reviews new product evaluation information. Prepare an accurate manual inventory at least once a year. Acts proactively to reduce inventory wherever possible to reduce acquisition costs. Responsible for the preparation of the annual Materials Management and CS/Receiving Department Budgets. Participates in facility planning for improvement projects and construction in order to provide for proper procurement and budgeting of new equipment and inventories. Determines surplus equipment and acts to liquidate it in a timely manner. Controls inventory purchasing via “just in time” techniques to avoid product outages and unnecessary express freight charges. Provides after-hours assistance to the clinical staff on storeroom inventory needs if needed. Provides an accurate printed storeroom inventory index to aid after-hours nursing staff in finding products in the storeroom. Works with Plant Services and Fiscal Department to provide accurate tracking of equipment, fixtures and furnishings by means of an asset tag system. Act as the contact person for distribution of promotional, advertising and demonstration items for the hospital. Tracks repair costs for clinical equipment in order to determine whether repair or replacement is the most cost effective. Overseas the Central Supply Sterilization department to ensure that staff operates autoclaves and other equipment to decontaminate and sterilize instruments and equipment, including power equipment. Manages staff in the inspection and assembly of instruments, equipment, trays, and packs. Prepares and reviews departmental policies and procedures for Materials Management and Central Supply Sterilization departments. Identifies, implements and utilizes the electronic client Evident system to its fullest capacity. Completes other duties as assigned. Behavior expectations: Mission and Commitment- demonstrate commitment to client mission and values. Is respectful of all levels of the organization. Inclusive of diverse ideas, backgrounds and cultures. Personal Characteristics/Ethics- Acts with integrity. Build relationships on trust and respect. Holds self and others accountable; admits mistakes and learns from them. Customer/Patient focus- Makes customers/patients and their needs a primary focus. It is dedicated to meeting the expectations of the patient. Represents the organization in a positive and professional manner. Teamwork- Actively participates as a team member to work toward completion of goals. Continuous Improvement- Participates effectively in process improvement changes. Originates action to improve existing conditions and processes. Use appropriate methods to identify opportunities, implement solutions and measure impact. Excellence- Demonstrates a passion for excellence in day-to-day work activities. Delivery high quality results on time contributes to department/organizational quality and/or process improvement process. Collaboration/Communication- communicates and interacts appropriately with all personnel, is open to others’ ideas and opinions, supports the organization’s effort, maintains confidentiality, is viewed by others as an example of professional, considerate behavior. Maintains flexibility to adapt to different methods of achieving work related goals. Open to change. Orientation- Assists with new employee orientation. Creates a receptive environment for new employees, making them welcome and assisting both informally and formally with new employee orientation. Dress Code- Wears ID badge at all times. Follows client dress code. Attendance- Maintains proper attendance- stays within attendance policy guidelines. Regular/reliable attendance is required. Safety- Demonstrates safe work habits and knowledge of all related requirements and practices related to job assignment. Completes incident reports according to policy for work related illness or injury. Follows all established infection control practices. Assists in maintaining a safe environment at clients. Knows emergency plan and participates in emergency preparedness activities in a professional and competent manner. Communication: Interact with patients, staff, employees and the public in a kind, cooperative and courteous manner. Maintain self – knowledge and awareness of changes as they occur for the position and read your emails and posted communications on a regular basis. Demonstrate willingness to adapt to and use new methods and principles and comply with hospital policy and procedures. Continuous quality improvement: Clients are committed to the process of Continuous Quality Improvement. Continuous quality improvement is a work philosophy that encourages every member of the organization to find new and better ways of improving our operations. The CQI process is an excellent opportunity for us to improve care for patients and serves as an active approach to meeting quality improvement goals. The employee agrees to participate in the CQI training and/or teams and to get involved in the organization’s efforts to improve quality. The employee agrees to work to improve his/her own skills which will strengthen the entire team. Ethics/standards Demonstrates understanding and adherence to client policies and procedures both facility wide and department specific. Demonstrates effective time management skills to achieve optimal performance of position and department objectives. Documents and inform supervisor immediately of incidents/situations which could impact the hospital, staff members, patient or Medical Staff. Confidential material: Confidentiality: Internal customers will have access to patient information on a need to know basis. Those who do access this information will share it with other internal customers only on a need to know basis. Information will be shared with external customers following usual and customary community standards and/or State and Federal laws and regulations. Confidentiality must be maintained on any and all documents and/or information processed. The daily activities of the Administrative Suite will be held in strictest confidence whether it is with regard to a person/individual or a strategic initiative. Requirements: Must have a working knowledge of statistics, management, contract management, ethics and basic accounting. This position requires independent judgement and critical thinking and the ability to organize and prioritize daily duties, work well under pressure and have a strong ability to learn. This position requires good communication and presentation skills, both oral and written and also must have a working knowledge and expertise in Excel, Word, and Outlook. A minimum of a high school diploma and at least 5 years’ experience in a hospital setting is required. A basic knowledge of medical terminology as well as healthcare experience with a charge master is required. CPSI experience preferred. This position may require long periods of sitting and viewing a computer monitor within an office environment. Requires use of the Microsoft Office Suite which includes word processing, database management and spreadsheets. There may be times when the tasks may become demanding regarding timelines and deadlines. Confidential and sensitive information will be accessible from time to time in order to process state, federal, employment or legal documents, or for the efficiency of the duties. Why Should You Apply? Health Benefits Referral Program Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
