Accounting Manager (West Palm Beach)
Company Description GummyWorks is dedicated to “manufacturing perfection, one gummy at a time,” delivering high-quality, delicious, and nutritious gummy vitamins that support customer health and wellbeing. As gummy specialists, the company focuses on using premium ingredients and reliable production methods to create effective, enjoyable products. GummyWorks continuously innovates its manufacturing processes to improve product consistency, safety, and performance. The team is also committed to exceptional customer service, ensuring that every product and interaction reflects their standards of quality and care. Job Summary The Accounting Manager leads the day-to-day accounting operations of a growing contract manufacturing business and ensures the accuracy, timeliness, and integrity of the company’s financial records. This role owns the monthly close, general ledger, billing, accounts receivable, credit and collections, accounts payable oversight, inventory accounting, manufacturing cost accounting, and related financial controls. The position is also a key finance support in the company’s migration from QuickBooks to Microsoft Dynamics 365 Business Central, with responsibility for data validation, configuration support, and post-implementation stabilization across finance-related modules. Key Responsibilities o Lead daily accounting operations and establish deadlines, review standards, and service expectations across the accounting function. o Supervise, train, and develop accounting staff; review work product, provide coaching, and ensure appropriate cross-training and coverage for critical processes. o Partner with Operations, Supply Chain, Customer Service and Sales to resolve transaction issues and improve end-to-end processes. o Maintain accounting policies, standard operating procedures, and approval matrices that support segregation of duties and scalable growth. o Own the full monthly, quarterly, and year-end close process, including the close calendar, task assignments, review checkpoints, and timely escalation of issues. o Prepare and review journal entries, account reconciliations, accruals, prepaid expenses, fixed assets and depreciation, intercompany activity, payroll entries, and other supporting schedules. o Ensure all completed production orders, shipments, receipts, inventory adjustments, and customer invoices are recorded in the appropriate accounting period. o Prepare monthly financial statements and management reporting packages, including variance analysis, working-capital metrics, and explanations of business drivers. o Drive continuous improvement in close speed, accuracy, documentation, and analytical quality. o Support the Controller with budgeting, forecasting, cash-flow planning, lender reporting, tax filings, and special projects. o Own inventory accounting for raw materials, work in process, finished goods, packaging, and supplies across warehouses and production locations. o Review production orders, bills of material, routings, labor and overhead absorption, subcontracting costs, scrap, yield, rework, and purchase price and production variances. o Maintain and periodically review standard costs, landed-cost assumptions, overhead rates, and item costing inputs in partnership with Operations and Supply Chain. o Reconcile inventory subledgers to the general ledger; investigate negative inventory, unusual adjustments, aged or slow-moving items, and margin anomalies. o Coordinate cycle counts and physical inventories, validate count results, review adjustments, and strengthen inventory safeguarding controls. o Oversee timely and accurate customer billing, including deposits, customer-specific pricing, freight, pass-through charges, and other contract terms. o Maintain customer deposit schedules and ensure deposits, credits, returns, and cash receipts are applied accurately. o Manage credit and collections by monitoring aging, enforcing credit limits, coordinating dispute resolution, and escalating delinquent or high-risk accounts. o Review customer credit applications and third-party credit reports and prepare terms and limit recommendations for approval. o Calculate and record bad-debt and sales-return reserves and report DSO, aging, collections effectiveness, and credit exposure. o Oversee vendor setup, invoice processing, three-way match, purchase-order exceptions, payment runs, employee expenses, and vendor reconciliations. o Ensure proper coding, approvals, cut-off, duplicate-payment prevention, and segregation of duties throughout the procure-to-pay process. o Review bank reconciliations, credit-card reconciliations, cash applications, payment proposals, and short-term cash requirements. o Monitor vendor terms, early-payment opportunities, blocked invoices, unmatched receipts, and aged payables. o Design, implement, document, and monitor internal controls over financial reporting, master data, inventory, purchasing, billing, cash, and system access. o Ensure compliance with U.S. GAAP, company policies, customer and vendor agreements, sales and use tax requirements, and record-retention standards. o Coordinate external audit and tax support, prepare requested schedules, and drive timely resolution of findings. o Identify control gaps and process risks, recommend corrective actions, and follow through to sustainable implementation. Qualifications o Bachelor’s degree in Accounting, Finance, or a related field; CPA, CMA, or MBA is preferred. o 7 years of progressive accounting experience, including ownership of the monthly close and at least 2 years of supervisory or team-lead responsibility. o Demonstrated experience in manufacturing, contract manufacturing, consumer products, or another inventory-intensive environment. o Strong knowledge of U.S. GAAP, general ledger accounting, financial statement preparation, internal controls, and audit support. o Hands-on knowledge of inventory and manufacturing cost accounting, including standard costing, bills of material, work in process, overhead absorption, scrap, yield, and variance analysis. o Experience leading or materially supporting an ERP implementation, system conversion, or finance process transformation; Microsoft Dynamics 365 Business Central experience is strongly preferred. o Strong working knowledge of QuickBooks and the ability to reconcile legacy-system data to a new ERP. o Advanced Excel skills, including pivot tables, XLOOKUP or equivalent lookup functions, SUMIFS, data validation, reconciliations, and analysis of large data sets; Power Query or Power BI experience is a plus. o Proven ability to interpret operational data, identify root causes, communicate financial implications, and implement practical improvements. o Strong leadership, coaching, project-management, and cross-functional collaboration skills. o High attention to detail, sound judgment, integrity, and the ability to manage competing priorities in a deadline-driven environment. o Excellent written and verbal communication skills, with the ability to present accounting issues and recommendations clearly to both financial and non-financial stakeholders. Equal Opportunity Employer Statement: GummyWorks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
