Executive Assistant
Our client is seeking an experienced, fast‑moving, and highly adaptable Executive Assistant to support the Co‑Founder/Head of Research and Development within a rapidly growing biotech environment. This role requires exceptional judgment, the ability to manage competing priorities, and comfort working closely with senior leadership, the Board, and cross‑functional teams. Hours are 8:00am-5:00pm with after‑hours email awareness as needed. The schedule is hybrid, with Tuesday through Thursday required onsite and flexibility around a fourth day depending on business needs. Key Responsibilities: Provide executive‑level support including heavy calendar coordination, meeting prioritization, and seamless logistical planning Coordinate domestic and international travel, including conference itineraries, event schedules, and possible onsite conference support Support Board‑related workflows including meeting prep, documentation, tracking deadlines, and working with leadership to ensure readiness Assist with department operations including organizing meetings, preparing agendas, maintaining shared documents, and consolidating competing requests Collaborate closely with the CEO's EA, another EA on the team, and office leadership to ensure consistency and smooth operations Support cross‑functional communication between R&D, Operations, Clinical, and other teams Manage expenses, scheduling, follow‑ups, and tracking of deliverables Partner with building management, greet guests, and support general office operations as needed Coordinate team lunches, offsite events, and ad hoc internal initiatives Qualifications: 10 years of Executive Assistant experience supporting senior‑level or C‑suite leaders Background in biotech, pharma, life sciences, or fast‑paced professional services strongly preferred Strong communication and interpersonal skills with the ability to "read the room" and adjust accordingly Highly organized with exceptional attention to detail and the ability to manage shifting priorities High EQ with the ability to stay calm in fast‑moving or high‑intensity moments Tech‑savvy and comfortable working with software tools, calendars, and scheduling applications Experience supporting Board‑facing executives or navigating investor‑related environments a plus Compensation/Benefits: Up to $135K base salary discretionary bonus, eligible for equity Healthcare 95% employer‑covered Generous PTO package 401(k) with employer match Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)