Executive Assistant
Our client is seeking a highly proactive Executive Assistant to support two Co‑Heads within the Human Capital Group of a global investment bank. This role requires exceptional organizational skills, strong judgment, and the ability to manage intense, fast‑moving calendar workflows with competing priorities. The hours are 9:00am-6:00pm with some flexibility, and the position follows a hybrid model with four days onsite (Monday-Thursday) and Fridays remote. Key Responsibilities: Manage heavy, complex calendars for two Co‑Heads of HR, prioritizing rapidly evolving schedules and ensuring seamless transitions between meetings Act as gatekeeper for senior leadership by screening calls, managing inquiries, and coordinating across internal stakeholders Coordinate domestic and international travel, conference registrations, and detailed itineraries Prepare and process expense reports in Workday; manage confidential information with care and discretion Liaise across multiple departments to schedule meetings, resolve conflicts, and support team operations Provide administrative support including document preparation, scanning, printing, conference room reservations, and internal meeting support Qualifications: 8 years of Executive Assistant experience supporting senior leaders in fast‑paced environments; finance or professional services strongly preferred Highly organized, punctual, detail‑oriented, and able to manage intense scheduling volume Strong communication and interpersonal skills with polished, professional presence Ability to anticipate needs, prioritize under pressure, and work with multiple leadership styles Proficiency in Microsoft Office Suite and familiarity with Workday preferred Strong judgment, confidentiality, and ability to seamlessly support multiple executives Compensation/Benefits: Up to $100K-$115K base salary discretionary bonus paid overtime Medical, dental, and vision plans with multiple options Wellness program with HSA contributions or premium reductions 401(k) with employer match Employee assistance program, commuter benefits, family care resources, sports club memberships PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
