Executive Assistant
Executive Assistant to CFO for Large Non-Profit in Los Angeles This Jobot Job is hosted by: Jade Greenlee Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $85,000 - $105,000 per year A bit about us: We are a large Non-Profit based out of Los Angeles. Why join us? Retirement Health Insurance Room for Growth Team Environment Job Details Job Details: Our healthcare organization is seeking a highly organized, detail-oriented, and proactive Permanent Executive Assistant to support our senior leadership team. The ideal candidate will have a minimum of 5 years of experience in a similar role and a strong background in the healthcare industry. The Executive Assistant will be responsible for managing calendars, organizing files, scheduling appointments, coordinating conference calls, and arranging travel. This role requires a high level of discretion, as the Executive Assistant will frequently handle confidential information. The successful candidate will be a self-starter who thrives in a fast-paced environment and is able to manage multiple tasks simultaneously. Responsibilities: 1. Manage and maintain executives' schedules, appointments, and travel arrangements. 2. Arrange and coordinate meetings and events, including setting up conference calls and video conferences. 3. Record, transcribe, and distribute meeting agendas and minutes. 4. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. 5. File and retrieve corporate documents, records, and reports. 6. Open, sort, and distribute incoming correspondence, including email and faxes. 7. Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. 8. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 9. Liaise with internal staff at all levels and interact with external clients and vendors. Qualifications: 1. Minimum of 5 years of experience as an Executive Assistant or similar role. 2. Previous experience in the healthcare industry is highly desirable. 3. Exceptional organizational skills and attention to detail. 4. Proven ability to handle confidential information with discretion. 5. Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook. 6. Excellent calendar management skills, including the coordination of complex executive meetings. 7. Experience coordinating travel logistics, itinerary planning, and expense reporting. 8. Strong written and verbal communication skills. 9. Ability to prioritize tasks and to delegate them when appropriate. 10. Ability to meet deadlines in a fast-paced quickly changing environment. 11. A proactive approach to problem-solving with strong decision-making skills. 12. Professional level verbal and written communications skills. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
