Senior Administrative Assistant
Our client, a prestigious university department in Cambridge, is seeking an Senior Administrative Assistant (Sr. AA) to provide advanced administrative and organizational support to the Laboratory for Financial Engineering. This onsite, full time, role is expected to run for 3 months and is compensating $29.50/hr. The ideal candidate will demonstrate strong judgment, initiative, and attention to detail, with the ability to anticipate needs, solve problems, and handle confidential matters with discretion. Key Responsibilities Support for Faculty Director (80%) Calendar & Scheduling Manage complex calendars and coordinate meetings with internal and external stakeholders. Schedule logistics for speaking engagements, lectures, and special events (including catering, AV, and invitations). Prepare detailed domestic and international travel itineraries. Communications Manage information flow to and from the Faculty Director, ensuring timely responses and accurate routing. Draft, proofread, and edit correspondence, reports, and presentation materials. Maintain electronic and paper filing systems; record meeting minutes as needed. Respond to inquiries requiring knowledge of policies and procedures. Teaching & Academic Support Prepare course materials, presentations, and cases. Manage Canvas course sites, grading, and coordination with TAs and guest speakers. Assist with student enrollment and course logistics. Travel & Expense Management Arrange domestic and international travel for the Faculty Director and collaborators. Prepare and submit expense reports accurately and promptly. Collaboration Partner with colleagues across departments and external stakeholders to support LFE activities. Maintain a high level of professionalism and confidentiality at all times. Administrative Support for LFE (20%) Events & Outreach Coordinate logistics for workshops, seminars, and conferences. Oversee event planning, including venues, catering, AV, and guest communications. Maintain the LFE website and assist with newsletters or press releases. Research Administration Assist with grant proposal preparation and human subjects documentation (COUHES). Process new appointments for research assistants, staff, and students. Format research publications using Microsoft Word or LaTeX. Finance & Operations Process purchasing, accounting, and travel forms. Verify procurement card transactions and handle vendor payments. Maintain inventory of office supplies and equipment. Team Support Collaborate with team members to ensure seamless coverage and consistent service. Provide backup administrative support to other faculty and staff as needed. Qualifications Education: High school diploma or equivalent required; bachelor's degree preferred. Experience: Minimum of 5 years in an administrative or executive support role. Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), WordPress, and database management. Experience with SAP, Concur, and financial systems preferred. Soft Skills: Exceptional communication, organizational, and time management skills. Proven ability to multitask and manage competing priorities. Strong attention to detail, discretion, and professionalism. Ability to work independently and collaboratively in a fast-paced environment. Flexible and adaptable to changing priorities. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
