Senior Executive Assistant
Seeking a Senior Executive Assistant in Irvine,CA - 5 days on site - overtime required - Ultra High network family This Jobot Consulting Job is hosted by: Tarek Hamzeh Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $42 - $52 per hour A bit about us: Overview An established ultra-high-net-worth (UHNW) family office is seeking a seasoned Senior Executive Assistant to support multiple Principals across personal, philanthropic, and business matters. This is a highly visible, high-trust role supporting an exceptionally active family with complex schedules, frequent travel, and significant philanthropic and cultural commitments. The environment is fast-paced, high-expectation, and deeply collaborative—best suited for someone who thrives on responsibility, takes pride in discretion, and enjoys being indispensable. The family office is known for being an excellent place to work with long-term stability and meaningful impact. Why join us? What Makes This Role Unique Extremely high level of trust and autonomy Direct support of ownership (family principals) Exposure to philanthropy, cultural institutions, events, and complex logistics High volume of real-time communication (Signal, email, phone) Opportunity to become a long-term right hand within a respected family office Job Details Senior Executive Assistant – Ultra-High-Net-Worth Family Office Location: Irvine / Corona del Mar, CA Work Model: Primarily in-office with some local travel Employment Type: Non-Exempt (Hourly) Compensation: $41–$49/hour overtime Schedule: Monday–Friday with flexibility; occasional evenings/weekends required Key Responsibilities Manage high-volume, complex calendars across multiple principals and time zones Act as gatekeeper and primary point of contact, triaging nonstop inbound communication Protect principals’ privacy, confidentiality, and time at all times Coordinate meetings, travel, events, healthcare logistics, and personal appointments Prepare and distribute daily/weekly schedules with briefing materials Track follow-ups and ensure execution of time-sensitive requests Partner with internal teams and external advisors (legal, financial, medical, event-related) Support special projects and ad-hoc initiatives as needed Experience & Qualifications 5–10 years supporting senior executives, principals, or owners in a family office, private office, or similarly demanding environment Proven ability to manage multiple priorities under pressure Exceptional judgment, discretion, and emotional intelligence Strong written and verbal communication skills Comfortable operating in ambiguity with changing priorities Tech-savvy (Apple ecosystem, Microsoft Office, Google Workspace, Zoom, etc.) Sense of humor required—culture fit matters Hours & Compensation Transparency Prior incumbent averaged ~70 hours/week Overtime is expected and paid (California non-exempt role) Occasional weekend availability required based on events and priorities Interview Process Initial Zoom interview In-person interview with senior leadership Panel interview with executive stakeholders Ideal Candidate Profile This role is ideal for a career executive assistant who: Takes pride in being “always on” when needed Understands discretion at a UHNW level Loves structure but adapts quickly Wants longevity, trust, and meaningful work Enjoys working closely with ownership “Don’t walk in here unless you’re ready to be excellent.” Interested in hearing more? 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