Administrative Manager - AI & Society College
About University at Albany: Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks. Job Description: The Administrative Manager for the AI & Society College will coordinate all fiscal, personnel, and communications activities and oversee day-to-day operations. The incumbent will routinely interact with faculty, staff, and students from across the University. Primary Responsibilities: Fiscal Management Consult with and advise the Director and Associate Director regarding budget planning and implementation. Oversee the department's budget and manage all departmental accounts, including state, sponsored, and donor funds. Reconcile accounts monthly. Process financial transactions, including purchasing, travel, honoraria, and direct reimbursements. Manage the disbursement of funds for Faculty Innovation Awards. Assist with preparing budgets for grant proposals and other funding applications. Serve as college liaison and troubleshoot issues with campus administrative offices including Purchasing, Accounting, and Budget. Personnel Management Manage all personnel activities, including hiring, extra service and stipends, term renewals, and graduate assistantship appointments and tuition waivers. Assist in onboarding faculty and graduate student fellows. Serve as college liaison and troubleshoot issues with campus administrative offices including Payroll and Workforce Planning. Communications and Marketing Manage the design and content of the college's print materials, website, and social media platforms to publicize the college and its activities. Manage the notification process for the college's faculty and graduate awards/fellowships. Coordinate the college's participation in recruitment and other events, including Accepted Student Open House, Welcome Week, and Showcase Day. Manage the college's internal and external day-to-day communications. Assist the Director and Associate Director with financial and project reports as necessary. Serve as college liaison and troubleshoot issues with campus administrative offices including Communications and Marketing and Web Services. Administrative Management Oversee the day-to-day operations of the AI & Society College. Supervise work-study students and student assistants working in the college office. Maintain the Director's and Associate Director's calendars. Coordinate meetings with the college advisory board and other constituencies. Track AI-related course offerings each semester. Manage college spaces, process facilities requests, and troubleshoot issues with Facilities Management. Other reasonable duties as assigned Functional and Supervisory Relationships: Reports to Director, AI & Society College Supervises the following positions: Student employees Job Requirements: Evidence of attention to detail and strong organizational skills Evidence of strong interpersonal and written communication skills Ability to handle multiple tasks simultaneously, prioritize, and complete assignments accurately and in a timely fashion Demonstrated ability to work both independently and as part of a team Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role Requirements: Minimum Qualifications: Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. Minimum two years of relevant professional experience Experience with Microsoft Office Experience with budgeting, accounting, purchasing and/or human resource policies and processes Preferred Qualifications: Experience working in a higher education setting Experience managing websites and/or social media platforms Familiarity with systems such as PeopleSoft, Oracle-based business intelligence, Slate, EAB, etc. Working Environment: Typical office environment Additional Information: Professional Rank and Salary Grade: Administrative Manager, SL-3, $57,151 Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=193871 Application Instructions: Applicants MUST submit the following documents: Resume Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications List of 3 professional references with e-mail addresses and telephone numbers Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.). See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application. A review of applications will start on March 4, 2026, and the search will remain open until the position is filled.
