Equity Compensation Advisor
Job Summary The Equity Administration Advisor serves as a key partner and trusted advisor to the Senior Manager, Equity Administration, supporting the execution, maintenance, and continuous improvement of the Company’s equity compensation programs. This role operates with a high degree of independence and judgment, acting as the operational right hand to the Senior Manager by owning complex equity administration matters, resolving escalations, and partnering closely on priorities, risks, and escalation paths. The position requires deep hands-on experience in public company equity administration and is critical to ensuring operational excellence, compliance, and a strong employee experience across equity programs. Hybrid – in office 2-3 days a week. Job Description MAJOR RESPONSIBILITIES Equity Program Execution & Administration • Support day-to-day administration of global equity compensation programs, including stock options, RSUs, PSUs, and ESPP. • Process equity transactions such as grants, vesting, exercises, releases, cancellations, and terminations with high accuracy. • Maintain accurate equity records, documentation, and audit trails. Vendor & System Support (Fidelity) • Serve as primary point of contact for Fidelity Stock Plan Services operational and system issues. • Triage and resolve complex Fidelity technology, processing, and participant support escalations. • Support system testing, configuration updates, data validations, and enhancements. Employee & Stakeholder Support • Provide advanced support to employees, executives, and HR partners on equity-related inquiries. • Assist with development of participant education materials and communications. Reporting, Accounting & Disclosure Support • Partner with Finance and Accounting on stock-based compensation reporting, share reconciliations, and close processes. • Prepare and validate equity data for SEC filings and external disclosures. • Support SOX controls, audits, and internal documentation. Global Equity & ESPP Expansion Support • Support phased global expansion of equity and ESPP programs, including country onboarding and operational readiness. • Assist with feasibility assessments for new country inclusion, system configuration, and data requirements. • Support global ESPP enrollment, contributions, purchases, and participant communications. Process Improvement & Special Projects • Identify opportunities to streamline processes, improve controls, and enhance participant experience. • Support annual equity cycles, system enhancements, and special projects. • Act as operational backup to ensure continuity of program execution. JOB REQUIREMENTS: Education • Bachelor’s degree in Finance, Accounting, Business Administration, or related field required. • Certified Equity Professional (CEP) coursework or designation strongly preferred. Work Experience: • 5 years of progressive experience in equity or stock plan administration, including public company experience. • Hands-on experience with Fidelity Stock Plan Services or similar equity platforms strongly preferred. • Experience supporting accounting close, audits, and equity-related disclosures. Knowledge / Skills / Abilities • Strong understanding of equity compensation vehicles, taxation, and compliance. • Advanced Excel and data analysis skills with exceptional attention to detail. • Ability to independently troubleshoot complex operational issues and escalate appropriately. • Strong communication skills and discretion when handling sensitive compensation data. Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. The anticipated salary range for this position: $116,000.00 - $174,000.00 Annual The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here . For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here . Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
