Office Administrator
Office Administrator – Halethorpe, MD Company and Office Administrator Role Overview: CFS is partnering with a well-established manufacturing organization to hire an Office Administrator to support daily operations during an upcoming transition period through the end of 2026. This organization has a long-standing history, a tenured and collaborative team, and a reputation for producing high-quality, custom-engineered products. This is a hands-on role where the Office Administrator will wear many hats, serving as the central hub of the office, supporting operations, and helping maintain structure in a detail-driven, fast-paced environment. This is an excellent opportunity for someone who is highly organized, proactive, and enjoys being the go-to person in a close-knit team. This person will report directly to the Senior VP of Operations Job Duties of the Office Administrator: Manage office supplies, vendors, facilities maintenance, and equipment needs Help document and create standard operating procedures (SOPs) to improve workflow and efficiency Manage phones, correspondence, filing, and general administrative functions Maintain organized records of company documents, contracts, and internal files Assist with light accounting support including purchase orders, vendor invoices, and employee reimbursements Assist with scheduling meetings, calendars, and internal communications Coordinate internal communication across departments including operations, engineering, and purchasing Help track orders, inventory, and shipping/receiving documentation Coordinate facilities maintenance, office equipment servicing, and IT vendor relationships Provide general administrative support to a small, collaborative team environment Identify and implement efficiencies to improve administrative workflows Qualifications for the Office Administrator: 2-3 years of experience in an administrative, office management, or similar role Experience working in manufacturing or government contracting preferred, but not required Knowledge of basic accounting and bookkeeping highly preferred Proficiency in Microsoft Office Suite, including basic Excel skills Experience working with Epicor or other ERP systems Strong organizational skills with a high attention to detail Ability to be resourceful, take initiative, and adapt in a changing environment Strong communication skills and a positive, team-oriented attitude Comfortable working in a dynamic, team-oriented environment and wearing multiple hats Schedule: 8am–5pm, Monday–Friday (100% on-site in Halethorpe, MD) Salary: $45,000–$52,000
